Finance Administration Officer

seek.com.au; Sunshine Coast Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Crown Vetting Pty Ltd is seeking a Finance Administration Officer to support day-to-day finance activities, invoicing, and accounts payable/receivable at our office in Birtinya. This role emphasizes accuracy, confidentiality, and timely financial processing within a fast-paced environment.

The ideal candidate will join a team supporting government, defence, cyber security, and commercial clients, bringing strong organisational skills and experience with common accounting software.

Qualifications

• Experience as a Finance Officer, Accounts Officer, Bookkeeper or similar role.
• Strong invoicing, reconciliations and financial record keeping.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with basic payroll processing and CRM/accounts software.

Responsibilities

• Assist in preparing customer invoices and credit adjustments accurately and timely.
• Manage accounts receivable including payment tracking and follow-up of outstanding accounts.
• Process supplier invoices and maintain accounts payable.
• Reconcile customer and supplier accounts and maintain accurate financial records.
• Support month-end reporting and general budgeting activities.
• Liaise with clients, suppliers, and internal stakeholders with clarity.
• Ensure compliance with financial procedures and confidentiality.
• Assist in payroll processing and CRM data updates.

Skills

Attention to detail

Integrity and discretion

Organization and time management

Communication and stakeholder管理

Tools

Xero

MYOB

Zoho

Job description

We are innovative Australian personnel vetting and background screening company helping organisations build trusted and secure workforces. Through a unique combination of technology, AI-driven solutions, and expert human assessment, we deliver fast, reliable, and confidential suitability screening services that help our clients make informed hiring decisions.

As we continue to grow, we are seeking a highly organised and detail-oriented Finance Administration Officer to support our financial operations and contribute to the ongoing success of our business.

About the Role

Reporting to the leadership team, the Finance Administration Officer will be responsible for recording of the day-to-day finance activities, ensuring accurate invoicing, maintaining accounts receivable and payable processes, and supporting the financial integrity of the organisation.

This role is ideal for someone who thrives in a fast-paced environment, is inherently accurate, and understands the importance of confidentiality and trust in a business that supports government, defence, cyber security, and commercial clients. Given the nature of this role and the importance of being able to address client account and internal stakeholder enquiries, this is an Office-based role located in Birtinya.

Key Responsibilities

• Assist in the preparation of customer invoices and credit adjustments accurately and in a timely manner.
• Assist with accounts receivable, including payment tracking and follow-up of outstanding accounts , identifying and actioning discrepancies.
• Process supplier invoices and maintain accounts payable functions.
• Assist in the reconciliation of customer and supplier accounts.
• Maintain accurate financial records and documentation.
• Assist with month-end reporting and account reconciliations.
• Support budgeting and financial administration activities.
• Liaise professionally and with clarity to with clients, suppliers, and internal stakeholders.
• Ensure compliance with company financial procedures and best practices.
• Handle sensitive financial information with the highest level of confidentiality.
• Monitor multiple email accounts and actioning as appropriate.
• Assist in payroll processing
• Ensuring our CRM and accounts software is updated to reflect correct and up to date data, including actions relating to new and potential clients.

About You

Essential skills:

• Exceptional attention to detail and accuracy.
• High levels of integrity, discretion, and professionalism.
• Excellent organisational and time management skills.
• Strong communication and stakeholder management abilities.

While not essential, ideal candidate will bring:

• Previous experience in a Finance Officer, Accounts Officer, Bookkeeper, or similar role.
• Experience managing both accounts receivable and accounts payable.
• Strong invoicing and reconciliation experience.
• Sales support experience working closely with clientele across government and private industry.
• Experience using accounting software such as Xero, MYOB, ZOHO or similar.
• Ability to work independently while supporting a collaborative team environment.
• Ability and willingness to adapt to fast change
• Systematic approach to completing tasks
• Ability and willingness to update our internal learning module and advise relevant team members when processes change

Why Join Us?

• Be part of an innovative local and Australia wide technology and vetting business.
• Work with a company that helps organisations reduce risk and build trusted workforces.
• Collaborative and supportive team culture.
• Opportunities for professional growth and development.
• Competitive remuneration package based on experience.
• Located in Birtinya in a transport and eatery hub

Crown Vetting Pty Ltd is an equal opportunity employer and welcomes applications from all backgrounds.