Finance Administration & Data Operations Specialist

HUB24 Limited; Australia; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible hybrid work

Employee share scheme

Additional leave

Parental leave

Discounts & wellbeing

Job summary

HUB24 Limited in Australia is seeking an Administration Services Officer to deliver frontline product administration support. You will handle client correspondence, tax reporting data and cost-base reconstruction while ensuring data integrity and strong stakeholder relationships.

The role requires problem-solving, data interpretation and collaboration within a fast-paced financial services environment. A hybrid work arrangement and supportive growth opportunities are available.

Qualifications

• Experience in the financial services industry.
• Strong analytical and problem-solving skills.
• Excellent organisational skills with the ability to prioritise deadlines.
• Strong written and verbal communication skills and the ability to build effective stakeholder relationships.
• Ability to work independently while contributing positively to a collaborative team environment.
• Intermediate MS Office skills (Outlook, Excel, Word).
• Proactive mindset with a focus on continuous improvement and service excellence.
• Desirable: Understanding of Corporate Actions and their impact on cost bases.
• Knowledge of asset classes and portfolio reconstruction.
• Experience using Iress IPS.

Responsibilities

• Deliver outstanding service and act as a key point of contact for Product Administration enquiries.
• Prepare and manage client correspondence and account maintenance requests.
• Investigate, resolve and escalating operational issues in a timely manner.
• Reconstruct historical cost base information to support CGT reporting requirements.
• Analyse and interpret complex data, identifying and resolving discrepancies.
• Support quarterly and annual tax reporting processes and liaise with external providers.
• Calculate and process client-facing and platform service fees.
• Manage account closures and support MDA compliance, monitoring and reversion activities.
• Partner with Reconciliations and Corporate Actions teams to ensure data integrity and service quality.
• Contribute to process improvement initiatives, risk management activities and regulatory compliance obligations.

Skills

Financial services experience

Data analysis

Organisation

Stakeholder management

Communication

Independent worker

MS Office

Continuous improvement

Corporate Actions understanding

Iress IPS

Tools

Iress IPS

Job description

HUB24 Limited in Australia is seeking an Administration Services Officer to deliver frontline product administration support. You will handle client correspondence, tax reporting data and cost-base reconstruction while ensuring data integrity and strong stakeholder relationships.

The role requires problem-solving, data interpretation and collaboration within a fast-paced financial services environment. A hybrid work arrangement and supportive growth opportunities are available.