Finance Admin & Data Operations Specialist

HUB24; Sydney; Hybrid; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible hybrid work

Employee Share Scheme

Additional leave and wellbeing support

Enhanced parental leave

Discounts and financial wellbeing

Job summary

HUB24 is seeking an Administration Services Officer to join our Product Administration team in a fast-paced financial services environment. The role offers permanent, hybrid work with flexibility to work from home up to 3 days per week and locations in Sydney or Melbourne.

You will manage client correspondence, data integrity, tax reporting, and platform operations while driving continuous improvement and service excellence across the business.

Qualifications

• Experience in the financial services industry and data-heavy roles.
• Strong analytical and problem-solving skills with the ability to interpret data and investigate issues.
• Excellent organisational skills with the ability to prioritise deadlines.
• Strong written and verbal communication skills and stakeholder relationship-building.
• Ability to work independently while contributing to a team.
• Proficiency in MS Office, especially Outlook, Excel and Word.
• Understanding of Corporate Actions and their impact on cost bases.
• Knowledge of asset classes and portfolio reconstruction.
• Experience using IRESS IPS.

Responsibilities

• Deliver outstanding service and act as a key contact for Product Administration inquiries.
• Prepare and manage client correspondence and account maintenance requests.
• Investigate, resolve and escalate operational issues promptly.
• Reconstruct historical cost base information to support CGT reporting.
• Analyse complex data and resolve discrepancies.
• Support quarterly and annual tax reporting processes with external providers.
• Calculate and process client-facing and platform service fees.
• Manage account closures and support MDA compliance activities.
• Collaborate with Reconciliations and Corporate Actions teams to maintain data integrity.
• Contribute to process improvements, risk management and regulatory compliance.

Skills

Analytical thinking

Data interpretation

Stakeholder management

MS Office (Outlook Excel Word)

Problem solving

Communication

Tools

IRESS IPS

CGT reporting tools

Job description

HUB24 is seeking an Administration Services Officer to join our Product Administration team in a fast-paced financial services environment. The role offers permanent, hybrid work with flexibility to work from home up to 3 days per week and locations in Sydney or Melbourne.

You will manage client correspondence, data integrity, tax reporting, and platform operations while driving continuous improvement and service excellence across the business.