Federal Billing Coordinator

aptim-professional-careers; Maitland City Council; On-site; AUD 31,000 - 39,000; Full time

Benefits offered by this job

Health benefits

401(k)

Job summary

APTIM is seeking a Finance Administrator to manage project-related financial transactions and invoicing at an assigned billing location. The role focuses on accurate client invoicing, project setup in JDE World, and maintenance of project files while adhering to APTIM policies.

You will prepare monthly billings, generate financial reports, and work with Project Managers and operations to ensure data integrity. Strong accounting knowledge and multitasking are essential.

Qualifications

• Two years of accounting experience required.
• Proficient with Microsoft Office products; JDE experience preferred.
• Understanding of basic accounting principles and internal controls.
• Ability to manage multiple project financial documents and prioritize tasks.
• Strong organizational and verbal/written communication skills.

Responsibilities

• Generate, edit, prepare and track invoicing and supporting documents to deliver accurate client invoices.
• Assist with or perform project setup in JDE World ensuring documentation and approvals are complete.
• Set up job/contract masters, WBS elements, owner pay items and maintain them through project lifecycle.
• Prepare and submit monthly billings.
• Generate and review JDE World financial reports for Project Managers and liaise with management and operations.
• Audit data by comparing records and resolve discrepancies; monitor accounts receivable as needed.

Skills

Microsoft Office

JDE World

Accounting principles

Multi-tasking

Organizational skills

Verbal communication

Written communication

Tools

JDE World

Microsoft Office

Job description

Job Summary:

Administer project related financial transaction activities within an assigned billing location.

Key Responsibilities:

• Responsible for the generation, editing, preparation and tracking of invoicing and supporting documents through the delivery of an accurate client invoice. Edits include, but are not limited to, transaction transfers, ad hoc entries, transaction splits, write-downs, and project notes.
• Responsibilities may include, performing or assisting with accurate project set up in JDE World ensuring all required supporting documentation and approval signatures have been obtained prior to entry.
• Project set-up activities may include, but are not limited to, entry of the job and/or contract masters, WBS elements, owner pay items, as well as ongoing maintenance of these items throughout the life of the project.
• Prepare and submit monthly billings.
• Generate, review and distribute various JDE World financial reports for Project Managers. Routinely communicate with departmental management as well as operations.
• Audit data by comparing records, reports, and statements to ensure data accuracy and resolve any discrepancies.
• May also perform accounts receivable monitoring and reporting activities.
• Maintain complete project files. Responsible to learn, understand and incorporate all applicable APTIM policies and procedures. Overtime may be required.

Basic Qualifications:

• Two years of accounting experience required.
• Proficient with Microsoft Office products. JDE experience preferred. Requires understanding of basic accounting principles as well as business documents and internal controls.
• Requires the ability to maintain control over a multitude of project financial documents. Ability to effectively multi-task and prioritize tasks is essential.
• Requires superior organizational skills and excellent verbal and written communication skills.

About APTIM

APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $15.67 - $20.00 Per Hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

APTIM Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/.

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
• Company paid and optional Life insurance
• Short-term and long-term disability insurance
• Accident, Critical Illness, and Hospital Indemnity coverage
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k)APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
• APTIM 401(k) Guide
• APTIM - Helpful Documents

Watch our video:

About APTIM - In Pursuit of Better