Faculty Placement Partnerships Coordinator

Holmesglen Institute; City of Melbourne; On-site; AUD 79,000 - 85,000; Full time

Benefits offered by this job

Onsite parking

Close to public transport

Job summary

Holmesglen Institute in Melbourne's suburbs is seeking a Faculty Practical Placement Coordinator to coordinate clinical placements, liaise with providers and support students within the Faculty of Health Science, Community & Social Studies.

You will manage placement documentation, oversee risk assessments, ensure compliance and build strong partnerships with healthcare organisations, students and staff to deliver high-quality placements.

Qualifications

• Demonstrated understanding of nursing placement requirements and the vocational education environment.
• Experience coordinating clinical placements, supporting students, and building industry partnerships.
• Advanced proficiency in Microsoft Office, databases and student management systems.
• Sound knowledge of student enrolment, administration and placement processes, including the VET environment, quality assurance and compliance requirements.
• Strong organisation, communication and problem‑solving skills, with the ability to manage competing priorities accurately and build respectful stakeholder relationships.
• Relevant qualifications in nursing, business administration or a related discipline, or a suitable combination of qualifications and experience.

Responsibilities

• Coordinate and secure clinical placements, liaising with providers to confirm availability and allocating students based on placement requirements and learning needs.
• Build and maintain strong relationships with healthcare and community organisations, students, staff and other placement stakeholders.
• Oversee placement documentation, risk assessments and student compliance requirements, working with Placement Administrative Officers to maintain service standards.
• Maintain accurate placement records and verify placement‑related financial documentation, including facilitator and provider invoices, prior to approval.
• Prepare routine reports and contribute to improvements in placement administration, compliance, efficiency and service delivery.

Skills

Organisation skills

Communication

Problem solving

Stakeholder management

Education

Nursing or Business Administration qualification

Tools

Microsoft Office

Databases

Student management systems

Job description

Faculty Placement Partnerships Coordinator

Holmesglen Institute is a leading provider of vocational and higher education in Victoria, with over 40 years of experience and 140,000 graduates. As one of the largest government‑owned TAFEs, we offer 600+ courses across multiple campuses, including Chadstone, Moorabbin, Glen Waverley, Eildon, and Melbourne's CBD. Our hands‑on learning approach is supported by state‑of‑the‑art facilities and strong industry partnerships, ensuring students gain the skills needed for successful careers. We foster a supportive, inclusive environment that encourages both staff and students to grow, innovate, and make a positive community impact.

The Opportunity:

• Full-Time | Ongoing contract of employment.
• PW5 $79,270 - $85,278 per annum pro rata + 12% super + leave loading (dependent on qualifications and experience).
• Moorabbin Campus – onsite parking with close proximity to public transport.

The Faculty of Health Science, Community & Social Studies provides a supportive and innovative learning environment across health, science and community services. With strong industry partnerships, the Faculty delivers practical, industry‑focused education and professional placements that prepare students for successful careers.

The Faculty Practical Placement Coordinator provides key coordination and operational support to help deliver clinical and professional placements across the Faculty. As a primary point of contact, you will coordinate placement activity, work with students, staff and external providers, oversee placement documentation and compliance, support Placement Administrative Officers, and contribute to improved placement processes and service delivery.

As Faculty Practical Placement Coordinator, you will:

• Coordinate and secure clinical placements, liaising with providers to confirm availability and allocating students based on placement requirements and learning needs.
• Build and maintain strong relationships with healthcare and community organisations, students, staff and other placement stakeholders.
• Oversee placement documentation, risk assessments and student compliance requirements, working with Placement Administrative Officers to maintain service standards.
• Maintain accurate placement records and verify placement‑related financial documentation, including facilitator and provider invoices, prior to approval.
• Prepare routine reports and contribute to improvements in placement administration, compliance, efficiency and service delivery.

To be successful, you’ll have:

• Demonstrated understanding of nursing placement requirements and the vocational education environment.
• Experience coordinating clinical placements, supporting students, and building industry partnerships.

Advanced proficiency in Microsoft Office, databases and student management systems, with confidence using business and reporting systems.

• Experience establishing, maintaining and improving administrative systems, workflows and record management processes in a complex environment.
• Sound knowledge of student enrolment, administration and placement processes, including the VET environment, quality assurance and compliance requirements.
• Strong organisation, communication and problem‑solving skills, with the ability to manage competing priorities accurately and build respectful stakeholder relationships.
• Relevant qualifications in nursing, business administration or a related discipline, or a suitable combination of qualifications and experience.

WWCC and Police Check:

Appointment to this position is dependent on obtaining a Victorian ‘employee’ Working with Children Check, and a valid Police Check within the last 12 months.

Our commitment to you:

At Holmesglen Institute, we are committed to fostering a safe, supportive, and flexible workplace where our employees can thrive both personally and professionally. We’ve implemented strong systems and ongoing support to ensure our staff can work and deliver in a safe and adaptable environment. Our team benefits from a range of wellbeing initiatives, access to the Employee Assistance Program, and opportunities for professional and career development. We also offer paid parental leave and flexible work arrangements to support a healthy work‑life balance.

Holmesglen is a child safe and equal opportunity employer. We are dedicated to attracting, retaining and developing our people. We value diversity in our workforce and encourage people from all backgrounds, abilities, and identities to apply for roles within our organisation, including the Aboriginal and/or Torres Strait Islander community.

Employees attending certain workplace settings, including health and care facilities, may be required to be meet mandatory vaccination obligations.

Applications for this position close on 11:59 pm Thursday 8 October.