Facilities Officer

IDS India; Western Australia; On-site; AUD 60,000 - 75,000; Part time

Job summary

A children's healthcare facility in Perth is seeking a part-time Facilities Officer to aid in the management and operation of their workspace. Responsibilities include administration tasks, managing queries, and providing exceptional customer service. The ideal candidate will have demonstrated administrative experience and excellent communication skills.

Benefits

Additional annual leave over Christmas and Easter

Salary packaging for Living Expenses and Entertainment Benefits

Health and wellbeing program

Professional development opportunities

Access to Corporate Health Insurance

Staff purchasing discounts

Qualifications

• Strong administrative skills and previous operational role experience.
• Demonstrated experience in a customer-facing environment.
• Ability to prioritize effectively while working towards deadlines.

Responsibilities

• Manage administration duties such as raising Purchase Orders and ordering consumables.
• Assist with function and meeting room setups.
• Act as a point of contact for general queries.

Skills

Administration experience in an operational environment

Proficient with Microsoft Office

Strong customer service skills

Ability to manage multiple tasks

Physical fitness for manual work

Job description

The Opportunity

The KidsResearch Institute’s Facilities Management team look after our buildings, assets and amenities in order to maintain a modern, vibrant and unique working environment. Based in Perth Children’s Hospital, our workspace and facilities span across three floors and include over 600 workstations, laboratories, bioresources, seminar rooms and event space.

We are now looking for a Facilities Officer to help ensure the day-to-day smooth management and operation of our wonderful workspace by providing administrative support and maintenance tasks whilst providing excellent customer service.

The Role

As part of the Facilities Management team, you will manage a range of administration duties such as raising Purchase Orders, monitoring queries within the service desk, ordering consumables and allocating ID badges to new employees and contractors. You will also carry out manual tasks including supporting the loading dock, receiving goods and deliveries and assisting with event setups.

Some of your responsibilities will include:

• Assist with requesting quotes for required services, purchasing, and the reconciliation of invoices.
• Assist with Institute asset management program including service docket uploads/administration, data entry, preventative maintenance scheduling etc.
• Assist with function and meeting room set ups.
• Act as a point of contact for general queries around our services.

Conveniently based at Perth Children’s Hospital, this is a part-time, 0.6 FTE, ongoing position.

About You

The ideal applicant will have strong administration skills, previous experience working in an operational role and pride themselves on their superior customer service skills.

Along with this, you must also have the following skills and experience:

• Administration experience in an operational environment e.g. stock control, warehousing or logistics.
• Proficient with Microsoft Office suite of products.
• Ability to manage multiple tasks simultaneously and prioritise effectively whilst working towards deadlines.
• Demonstrated experience working in a customer facing environment.
• Physical fitness and capability which will allow manual work.

We are driving inclusion and diversity as part of the way we work. If you meet a number of the requirements (and not all), we encourage you to submit your application. We also encourage you to address any career disruptions (if applicable) you may have had in your cover letter.

About Us

Our aim is to create a workplace where people are respected and encouraged to fulfil their potential. We encourage a workforce that is innovative, eager to acquire knowledge and enhance skills; we embrace all employee differences, foster a culture that supports diversity and inclusion, and are committed to providing reasonable accommodations where required.

Some of our staff benefits include:

• Additional annual leave over Christmas and Easter.
• Save on tax and increase your take home pay by salary packaging up to $15,899 of Living Expenses and up to $2,650 on Entertainment Benefits each FBT year.
• Extensive health and wellbeing program with weekly events.
• Reward and recognition program.
• Professional development opportunities including access to unlimited online training with LinkedIn Learning.
• Modern offices and end of trip facilities, including sit to stand desks.
• Access to Corporate Health Insurance.
• Staff purchasing discounts including travel, IT Hardware and stationery.

How to Apply

If you enjoy a challenge and working in a fast-paced environment, please click on 'Apply Now' to navigate to our Career Site to view the Job Description and submit your application.

Your cover letter (no more than 2 pages) should specifically address your skills and experience outlined in the “About You” section above.

Applications will only be accepted through our career portal. If you are experiencing technical difficulties with our online portal, please direct your query to [e-mail]

We acknowledge that when working in environments which contribute to the health and wellbeing of Aboriginal people, it is imperative that Aboriginal people are at the forefront of this work. We have launched the Aboriginal Employment and Career Development Strategy to increase the number of Aboriginal and Torres Strait Islander staff, students and researchers employed in the Institute who provide guidance and support in our work in Aboriginal health.

The Kids Research Institute Australia is committed to being champions of gender equity, diversity, and inclusivity. We actively encourage applications from people of all ages, nationalities, abilities, and cultures, including: Aboriginal and Torres Strait Islander peoples, people with diverse genders, sexes and sexualities and people living with disability.