Facilities Officer

Australian Department of Industry, Science and Resources; Ku-ring-gai; On-site; AUD 70,000 - 95,000; Full time

Job summary

Australian Department of Industry, Science and Resources – Lindfield NSW is seeking a hands-on facilities professional to support day-to-day operations of specialised scientific, laboratory and technical facilities. You will coordinate maintenance, manage contractor access and ensure safety, security and compliance across site operations.

Working with facilities staff and external stakeholders, you will help maintain safe, functional workplaces while supporting a range of scientific and

Qualifications

• Current Australian Driver Licence.
• Ability to regularly attend operational sites.
• Forklift licence.

Responsibilities

• Coordinate day-to-day facilities activities across our facilities.
• Coordinate contractor access, inductions and site activities.
• Monitor contractor performance and elevate issues where required.
• Coordinate maintenance requests and track activities through to completion.
• Conduct site inspections and identify safety, security or operational risks.
• Support site security processes, including access control and visitor management.
• Contribute to work health and safety, compliance and emergency management activities.
• Provide operational support to reception, stores and logistics functions when required.

Skills

Operational coordination

Organisational skills

Communication skills

Problem solving

Sound judgement & responsibility

Safety & compliance awareness

Contractor management

MS Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Australian Department of Industry, Science and Resources – Lindfield NSW

The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

• Growing innovative & competitive businesses, industries and regions
• Investing in science and technology
• Strengthening the resources sector.

The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.

If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.

Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.

About the team

The Property and Place Branch supports the department by providing safe, inclusive, functional and reliable workplaces across Australia. We partner with business areas to ensure facilities meet operational, safety and security requirements while supporting the department's science, research and corporate functions.

The Specialised Facilities Management team is responsible for managing complex scientific, laboratory and technical facilities within the department's property portfolio. We oversee facilities operations, maintenance programs, contractor performance, compliance activities and minor works projects to ensure facilities remain safe, compliant and fit for purpose.

Our work supports critical science and research activities while enabling staff, visitors and partners to operate safely and effectively.

The opportunity

This is a hands‑on facilities role supporting the day‑to‑day operation of a portfolio of specialised scientific, laboratory and technical facilities.

Working closely with facilities staff, contractors and stakeholders, you will coordinate maintenance activities, monitor contractor performance and support compliance, safety and security requirements. You will play an important role in ensuring facilities remain safe, operational and fit for purpose while supporting a range of scientific, laboratory and corporate activities.

This is an excellent opportunity for someone who enjoys working in an operational environment and wants to build their experience in facilities and property management.

Our ideal candidate

We are looking for a proactive and reliable team member who enjoys working in a practical operational environment and delivering quality services to site users.

You will be able to demonstrate:

• Experience coordinating operational, facilities, maintenance, logistics or similar activities.
• Good organisational skills and the ability to manage competing priorities.
• Strong communication skills and the ability to build productive working relationships.
• A practical approach to problem solving and continuous improvement.
• The ability to exercise sound judgement and take responsibility for completing work activities.
• Attention to detail and a commitment to safety, compliance and customer service.
• Experience working with contractors, service providers or external stakeholders.
• Proficiency in Microsoft Office applications, including Outlook, Word and Excel.
• The ability to work independently as well as collaboratively within a team.

Key duties of the position include:

• Coordinate day‑to‑day facilities activities across our facilities
• Coordinate contractor access, inductions and site activities.
• Monitor contractor performance and elevate issues where required.
• Coordinate maintenance requests and track activities through to completion.
• Conduct site inspections and identify safety, security or operational risks.
• Support site security processes, including access control and visitor management.
• Contribute to work health and safety, compliance and emergency management activities.
• Provide operational support to reception, stores and logistics functions when required.

Eligibility

Essential

• Current Australian Driver Licence
• Ability to regularly attend operational sites
• Forklift licence

Desirable

• Experience working within laboratory, research, technical, industrial or other highly serviced facilities

To be eligible for employment in the APS and the department, candidates must be Australian Citizens.

Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.

Notes

This is a predominantly site‑based role supporting specialist facilities at Lindfield and North Ryde in Sydney. Remote or working from home arrangements are generally not possible.

Regular attendance at operational sites is required to oversee facilities operations, maintenance activities, contractor performance and stakeholder engagement.

Travel between sites may be required.

Participation in an emergency call‑out roster may be required and will be remunerated in accordance with the provisions of the DISR Enterprise Agreement 2024-2027.

The role involves some safe manual handling tasks (eg furniture and equipment relocations).

Experience in facilities operations, maintenance, logistics, reception or customer service environments will be highly regarded.

A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.

Getting to know the Department of Industry, Science and Resources (DISR)

The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the department with the needs of the individual. Options may include full time/part time working arrangements, working from home or other arrangements. Our employees say they recommend our department as a good place to work. Our workplace is one that encourages and supports all employees to have a sense of belonging and a culture that allows them to bring their authentic selves to work every day. Our reconciliation vision supports a workforce with opportunities and career pathways for Aboriginal and Torres Strait Islander peoples. The vision allows them to feel empowered and helps to ensure that the department and broader community can benefit from the knowledge and experience of Australia’s First Peoples. We encourage applications from people of all ages, abilities, nationalities and backgrounds including Aboriginal and/or Torres Strait Islander people, mature age, culturally and linguistically diverse people, people of the LGBTIQA+ community and people with disability. The department wants to give candidates the opportunity to demonstrate their full potential during a recruitment process. We encourage candidates who require any adjustments or support as part of the recruitment process to reach out and discuss them with the job’s contact officer. Candidates are also welcome to contact our Inclusion team at *********@industry.gov.au for a confidential discussion if you identify from any of these diverse backgrounds and would like to discuss how we can support you.