Facilities Manager

Australian Department of Industry, Science and Resources; Ku-ring-gai; On-site; AUD 110,000 - 150,000; Full time

Job summary

Australian Department of Industry, Science and Resources – Lindfield NSW is seeking an experienced facilities management professional to lead operations across specialist scientific and technical facilities. You will oversee maintenance programs, contractor performance, asset lifecycle planning and safety compliance while providing expert advice to stakeholders.

The role involves supervising facilities staff, coordinating 24/7 on-call coverage, and delivering minor works and improvement projects

Qualifications

• Essential: Current Australian Driver Licence.
• Essential: Ability to regularly attend operational sites and undertake site inspections.
• Desirable: Qualifications in facilities management, engineering, building services, construction, property or related discipline.
• Desirable: Experience working within laboratory, research, technical or highly serviced facilities.

Responsibilities

• Lead day-to-day facilities management activities across allocated facilities.
• Manage and participate in a 24/7 on-call roster to support site operations.
• Manage facilities maintenance programs and contractor performance.
• Monitor asset condition and contribute to lifecycle planning and renewal activities.
• Lead the planning and delivery of minor works and facilities improvement projects.
• Develop and monitor maintenance budgets, forecasts and expenditure.
• Manage operational risks and support business continuity activities.
• Ensure compliance with WHS, environmental and security requirements.
• Coordinate statutory inspections and essential services maintenance.
• Build productive relationships with facility users and service providers.
• Provide facilities management advice and support across the portfolio.
• Supervise and develop Facilities Officers and other staff.

Skills

Facilities operations

Contractor management

Budget management

WHS and safety

Stakeholder engagement

Staff leadership

Problem solving

Operational planning

HVAC knowledge

Building management systems

Education

Facilities management qualification

Engineering/building services background

Tools

FM software

Job description

Australian Department of Industry, Science and Resources – Lindfield NSW

The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

• Growing innovative & competitive businesses, industries and regions
• Investing in science and technology
• Strengthening the resources sector.

The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.

If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.

Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.

About the team

The Property and Place Branch supports the department by providing safe, inclusive, functional and reliable workplaces across Australia. We partner with business areas to ensure facilities meet operational, safety and security requirements while supporting the department's science, research and corporate functions.

The Specialised Facilities Management team is responsible for managing complex scientific, laboratory and technical facilities within the department's property portfolio. We oversee facilities operations, maintenance programs, contractor performance, compliance activities and minor works projects to ensure facilities remain safe, compliant and fit for purpose.

Our work supports critical science and research activities while enabling staff, visitors and partners to operate safely and effectively.

The opportunity

This is a hands‑on operational leadership role responsible for managing facilities services across a portfolio of specialist scientific, laboratory and technical facilities.

You will lead facilities operations, maintenance programs, contractor performance and compliance activities, while providing advice and technical support to stakeholders on facilities management matters.

The role also supervises operational staff and contributes to the planning and delivery of maintenance activities, minor works projects and asset management initiatives.

This is an excellent opportunity for an experienced facilities management professional who enjoys working in complex operational environments and balancing safety, compliance, customer service and operational delivery.

Our ideal candidate

We are seeking an experienced facilities management professional who can successfully manage facilities services within complex operational environments.

You will be able to demonstrate:

• Facilities operations, maintenance and minor works management experience.
• Strong contractor and service provider management skills
• Experience managing budgets, forecasts and operational expenditure
• Sound understanding of workplace health and safety, compliance and risk management requirements
• Strong stakeholder engagement and customer service skills.
• Well‑developed written and verbal communication skills.
• Experience leading staff and coordinating operational work programs
• The ability to exercise sound judgement and solve problems in a dynamic operational environment
• Ability to manage priorities and maintain critical business continuity related functions in fast‑paced environments.
• HVAC, electrical or related trade experience supporting critical infrastructure and 24/7 site operations.
• Understanding of Building Management Systems and ability to interpret them.
• A commitment to safe, compliant and customer‑focused service delivery

The key duties of the position include:

• Lead day-to-day facilities management activities across allocated facilities
• Manage and participate in a 24/7 on call roster to support site operations.
• Manage facilities maintenance programs and contractor performance
• Monitor asset condition and contribute to lifecycle planning and renewal activities
• Lead the planning and delivery of minor works and facilities improvement projects
• Develop and monitor maintenance budgets, forecasts and expenditure
• Manage operational risks and support business continuity activities
• Ensure compliance with workplace health and safety, environmental and security requirements
• Coordinate statutory inspections, certifications and essential services maintenance
• Build productive relationships with facility users, stakeholders and service providers
• Provide facilities management advice and support across the property portfolio
• Supervise and develop Facilities Officers and other operational staff as required
• Contribute to continuous improvement initiatives and operational planning
• Other tasks as requested/directed

Eligibility

Essential

• Current Australian Driver Licence
• Ability to regularly attend operational sites and undertake site inspections

Desirable

• Qualifications in facilities management, engineering, building services, construction, property or a related discipline
• Experience working within laboratory, research, technical, industrial or other highly serviced facilities

To be eligible for employment in the APS and the department, candidates must be Australian Citizens.

Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.

Notes

This is a predominantly site-based role supporting specialist facilities within the department's property portfolio. Remote or working from home arrangements are generally not possible.

Regular attendance at operational sites is required to oversee facilities operations, maintenance activities, contractor performance and stakeholder engagement.

Travel between sites may be required.

Participation in an emergency call‑out roster may be required and will be remunerated in accordance with the provisions of the DISR Enterprise Agreement 2024-2027.

The role involves some safe manual handling tasks (e.g. furniture moves).

A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.

Getting to know the Department of Industry, Science and Resources (DISR)

The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the department with the needs of the individual. Options may include full time/part time working arrangements, working from home or other arrangements. Our employees say they recommend our department as a good place to work. Our workplace is one that encourages and supports all employees to have a sense of belonging and a culture that allows them to bring their authentic selves to work every day. Our reconciliation vision supports a workforce with opportunities and career pathways for Aboriginal and Torres Strait Islander peoples. The vision allows them to feel empowered and helps to ensure that the department and broader community can benefit from the knowledge and experience of Australia’s First Peoples. We encourage applications from people of all ages, abilities, nationalities and backgrounds including Aboriginal and/or Torres Strait Islander people, mature age, culturally and linguistically diverse people, people of the LGBTIQA+ community and people with disability. The department wants to give candidates the opportunity to demonstrate their full potential during a recruitment process. We encourage candidates who require any adjustments or support as part of the recruitment process to reach out and discuss them with the job’s contact officer. Candidates are also welcome to contact our Inclusion team at *********@industry.gov.au for a confidential discussion if you identify from any of these diverse backgrounds and would like to discuss how we can support you.