Facilities Manager

Department of Education Victoria; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Sunshine SDS is seeking an experienced Facilities Manager to oversee day-to-day operations, safety and presentation of school facilities. The role operates with independence within school policies, advising leadership on maintenance priorities and contractor management.

Attendance during school holiday periods is required and the position focuses on ensuring high standards of facilities performance and compliance across the site.

Qualifications

• SC1: demonstrated capacity to coordinate and support others in respect to work functions.
• SC2: ability to work and collaborate in a team environment.
• SC3: strong oral and written communication skills.
• SC4: possess technical knowledge relevant to facilities management.
• SC5: ability to advise management and other staff in respect to the work area.
• SC6: commitment to professional learning and growth.

Responsibilities

• Lead planning, coordination and oversight of facilities, buildings, grounds and asset management.
• Prioritise maintenance, repairs and capital works with budgets and timelines.
• Coordinate preventative maintenance, inspections, work requests, records, and rectification processes.
• Maintain accurate asset and compliance records in AIMS and related systems.
• Identify emerging facilities issues and advise school leadership.
• Oversee trades, contractors, cleaners and service providers.
• Prepare scopes of work and monitor contractor delivery and quality.

Skills

Sound judgement

Practical problem-solving

Organisational skills

Time management

Clear communication

Independent working

Education

Qualified builder

Tools

AIMS

Maintenance systems

Job description

Department of Education Victoria – Sydney Western Suburbs NSW

23h ago , from Department of Education & Training Victoria

Located in Melbourne's western suburbs,Sunshine Special Developmental School (SDS)provides a unique and innovative learning environment for students aged5-18 yearswithmoderate to severe intellectual disabilities. As aP-12 school, Sunshine SDS is structured around a Primary and Secondary Learning Centre model that supports continuity of learning and development.

Our school community is culturally rich and diverse. We have a strong Vietnamese community and continue to welcome an increasing number of Burmese and African families into our learning environment.

Sunshine SDS has an enrolment of200 studentsand a dedicated staff team comprising:

• 28 Teachers
• 53 Education Support Staff

Teaching and Learning

Our programs are tailored to meet the individual needs of each student. Learning isstudent centred, withIndividual Education Plans (IEPs)developed in partnership with families. Teaching is guided by data to identify priority learning goals and monitor progress.

Learning is aligned to theVictorian Curriculum, with a strong focus on:

• Communication
• Mathematics
• Personal and Social Capability

Students engage in a range of hands on, meaningful learning experiences, includingplay based learning,enrichment programs, andIntensive Interaction. Specialist programs further enhance engagement and skill development, including:

• Visual and Performing Arts
• Drama and Learn to Play
• Bike Education
• Physical Education
• Cooking
• Respectful Relationships

Wellbeing and Allied Health

Our Wellbeing and Allied Health team plays a vital role in supporting students and staff. Sunshine SDS is a School Wide Positive Behaviour (SWPBS) school with a team of Behaviour Support Coaches in classrooms building staff capacity and student behaviours.

• Occupational Therapists
• Physiotherapist
• Behaviour Support Team
• Allied Health Assistants

Additional support for students and families is provided by our:

• African Cultural Worker
• NDIS Navigator
• School Nurse

Sunshine SDS promotes and upholds our vision of "Excellence in education for every
student, every day without exception."

LEARNING|COLLABORATION|RESPECT|COURAGE|PERSISTENCE

Selection Criteria

• SC1 - Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
• SC2 - Demonstrated capacity to work and collaborate with others in a team environment.
• SC3 - Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC4 - Possess the technical knowledge and expertise relevant to the position.
• SC5 - Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
• SC6 - A commitment to professional learning and growth for both self and others.

Role

The Facilities Manager is responsible for coordinating the day-to-day operation, maintenance, safety and presentation of the school's buildings, grounds and physical assets. As an ES 1-4 position, the role operates with a high level of independence within school policies and procedures, providing practical advice to school leadership on maintenance priorities, compliance, contractors and facilities risks.

Attendance during school holiday periods is required.

Responsibilities

Facilities, Maintenance and Asset Management

Lead the planning, coordination and oversight of facilities, buildings, grounds and asset management activities.

Prioritise maintenance, repairs and capital works based on risk, operational requirements and available budgets, in consultation with the Business Manager and Principal.

Coordinate preventative maintenance programs, inspections, work requests, record keeping and rectification processes in accordance with Department of Education and school requirements.

Maintain accurate and up-to-date asset, maintenance and compliance records, including the use of AIMS and other relevant systems.

Identify emerging facilities and maintenance issues and provide appropriate advice and recommendations to school leadership.

Safety, Compliance and Risk

Coordinate facilities operations in accordance with Department of Education OHS requirements, WorkSafe obligations, essential services, building and environmental requirements, and relevant school policies and procedures.

Undertake regular inspections and risk assessments across buildings and grounds, identify hazards and risks, and ensure appropriate corrective and follow-up actions are completed.

Maintain accurate records of inspections, identified risks, compliance requirements and rectification actions in AIMS and other relevant systems.

Contractor, Team and Service Management

Provide oversight and direction to buildings and grounds staff, maintenance staff, cleaners, casual facilities officers, service providers and contractors.

Allocate and monitor tasks to ensure facilities and maintenance priorities are addressed efficiently and within required timeframes.

Coordinate the selection, engagement and oversight of trades and contractors, unless otherwise delegated.

Prepare scopes of work, obtain and assess quotations, coordinate project milestones and monitor contractor performance and delivery against agreed standards, budgets, timelines and scope.

Establish and maintain effective working relationships with contractors, service providers and external stakeholders to support the timely delivery of works and services.

Monitor the quality of completed works and ensure defects, outstanding works and rectification requirements are appropriately followed up.

Key Capabilities

• Demonstrated sound judgement, initiative and practical problem-solving skills in a busy and complex school environment.
• Ability to manage competing priorities, allocate resources and tasks effectively, and respond appropriately to urgent facilities and maintenance matters.
• Ability to work independently with limited day-to-day supervision while recognising when matters require escalation to the Business Manager, Principal or other appropriate staff.
• Strong organisational and time-management skills, with the ability to plan, coordinate and monitor multiple maintenance and facilities activities simultaneously.
• Clear and effective communication skills, with the ability to liaise professionally with school leadership, staff, contractors, service providers and external partners.
• Ability to provide practical advice and recommendations to support effective facilities management, safety and compliance outcomes.

Desirable Experience and Qualifications

• Experience in facilities, property, maintenance or operations management, preferably within a school, public sector or complex operational environment.
• A qualified builder or equivalent building trade qualification would be highly regarded.
• Experience coordinating contractors, minor works, refurbishments, relocations or capital works projects, including planning, scheduling, procurement and delivery oversight.
• Experience using AIMS, maintenance management systems, asset registers and other relevant facilities management systems.
• Knowledge and experience in managing essential safety measures, contractor documentation, compliance records, procurement documentation and maintenance records.
• Relevant qualifications or experience in areas such as OHS, electrical testing and tagging, working at heights, emergency management or other facilities-related requirements would be highly regarded.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx