Facilities Manager

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 80,000 - 110,000; Full time

Job summary

South Melbourne Primary School is seeking a proactive Facilities Manager to oversee facilities, grounds, and maintenance across the site. You will source and manage contractors, monitor timelines, and ensure works meet safety and quality standards.

The role requires hands-on capability for minor repairs, strong organisation, and the ability to maintain accurate records of maintenance schedules and compliance.

Qualifications

• Experience in facilities management, coordinating contractors and ensuring OHS compliance within a multi-site environment.
• Hands-on maintenance skills for general upkeep, minor building repairs, and grounds work.
• Ability to establish systems (databases/registers) to track maintenance, compliance, and contractor performance.
• Capacity to manage minor projects on site, prioritise competing demands and drive tasks to completion with OHS considerations.
• Strong organisational skills, attention to detail, and ability to work independently or with a team.

Responsibilities

• Manage and coordinate facilities, grounds, and maintenance across the school site.
• Source, engage, and manage contractors, including negotiating scope, monitoring timelines and quality, and approving works.
• Lead on OHS compliance programs, inductions, risk assessments, safety audits, and maintain records.
• Develop and manage preventive and cyclic maintenance schedules; track tasks and audits.
• Undertake general maintenance, minor building works and hands-on gardening as required.
• Inspect grounds and facilities to address safety hazards or maintenance needs.
• Maintain contractor records and maintenance documentation; manage on-site projects and events.

Skills

Facilities management

Contractor coordination

OHS compliance

Maintenance & repairs

Groundskeeping

Data management

Project coordination

Independent worker

Job description

Occupation: Land, asset, resources and facilities management

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 1544842

Location Profile

South Melbourne Primary School

South Melbourne Primary School acknowledges the Wurundjeri peoples of the Kulin Nation as the Traditional Owners of the land on which we are located and pay respect to their Elders past and present.

We are a high-performing government school with a clear sense of what we're about and how we work. Our school opened at the beginning of 2018 and we have recently been funded to expand to a second campus next door, with construction commencing in 2029.

Every person who walks through our doors is significant. Kindness and manners are baseline expectations. We maintain a warm, inclusive culture with high, clear expectations. We promote Relaxed Professionalism as our mantra as we strive to have fun but remain sharp as we conduct our work.

Staff work in Professional Learning Teams. Feedback is frequent, constructive and expected. Practice is routinely observed and discussed. We explicitly teach habits for success through our Big 10 Essential Habits. Our staff actively practise GEMS - Gratitude, Empathy, Mindfulness and Show More Love - in Staff Huddles, meetings and daily interactions.

This environment suits professionals who value teamwork, feedback and shared standards. It is unlikely to suit those seeking a highly autonomous or individual classroom model.

Community - Our Place

We live in the shelter of each other. Our community is diverse and multilingual, and we actively draw on that as a strength. We approach our community as an active partnership. We connect with families through Celebration of Learning Days, Whole School Assemblies and our Compass online portal. Student progress - both academic and social-emotional - is reported to families termly via Student Dashboards. EAL experience is an advantage as many of our students were born overseas and have English as a Second Language.

We have partnered with the City of Port Phillip to establish an on-site Kindergarten and OSHClub, providing wrap-around services for our families.

Learning - Our Program

Literacy and Numeracy are our core priorities.

Our teaching is grounded in Cognitive Science and Direct Instruction. We prioritise consistency and have a low-variance, high-fidelity curriculum. Staff use data to plan, teach and evaluate impact. Shared planning reduces duplication and ensures every student benefits from the same quality of teaching. We have a highly structured academic and social-emotional curriculum and work from defined lesson plans developed as a school.

Coaching, observation and feedback are embedded, not occasional. Responding positively to feedback with focussed actions is a baseline expectation.

Our Specialist Programs provide rich opportunities for students across Music and Performing Arts, Visual Art, Mandarin and Physical Education.

What to Expect

Kindness and manners are the cornerstone of success

Practice is visible and open to feedback

Teamwork is non-negotiable

A positive, professional disposition is expected at all times

Clear instructional frameworks and structured collaboration are the norm

You will be coached, and you will be expected to grow

We are a school that takes practice seriously. If that aligns with how you want to work, we'd like to hear from you.

Selection Criteria

Each applicant must address the below selection criteria:

• Demonstrated experience managing facilities, contractors, and OHS compliance within a school or similar multi-site environment, including engaging and coordinating contractors, conducting inductions and risk assessments, and ensuring works are completed safely and to a high standard.
• Sound technical knowledge and hands‑on proficiency in general maintenance, minor building repairs, and grounds/gardening work, with skills in the use of relevant tools and equipment, and the physical capacity to carry out a hands‑on role.
• Demonstrated ability to establish and maintain systems (e.g. databases/registers) to track cyclic maintenance, compliance, repairs, and contractor performance.
• Capacity to manage minor projects and works on site, prioritising competing demands and driving tasks through to completion, while remaining mindful of OHS practices and protocols.

Strong organisational skills and a high level of attention to detail, with the ability to work independently and with minimal supervision, as well as collaboratively within a team environment.

Additional Notes:

• There is limited paid parking nearby and the School is more readily accessible via public transport.
• Any Visa conditions must be declared in the original written application.

Role

[Attendance requirement for this position]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.Management of staff to achieve the expected outcomes is a key responsibility.Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

The core role of the Facilities Manager may include but is not limited to:

• Manage and coordinate all facilities, grounds, and maintenance operations across the school site
• Source, engage, and manage contractors and tradespeople, including negotiating scope of works, monitoring quality and timelines, and approving completed works
• Take ownership of the school's OHS compliance program, including contractor inductions, risk assessments, safety audits, and maintaining accurate OHS records and documentation
• Develop and manage a schedule of preventative and cyclic maintenance, ensuring all tasks and audits are tracked and completed on time
• Undertake general maintenance, minor building works, and hands‑on gardening/grounds tasks as required
• Regularly inspect school grounds and facilities to identify and address safety hazards or maintenance needs
• Maintain storage facilities and work areas in a clean, tidy, and safe condition, including appropriate OHS signage
• Manage minor projects and developments on site, ensuring works are delivered on budget, on time, and in line with OHS protocols
• Oversee set-up and pack-down logistics for major school events
• Maintain accurate records/database of contractors, maintenance schedules, and compliance documentation
• Work independently and exercise sound judgement, while also collaborating effectively within a broader team environment
• Other duties as directed

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [e-mail]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Applications close Sunday 11 October 2026 at 11.59pm