Facilities Coordinator

Rashi Joshi; Sale; Hybrid; AUD 62,000 - 69,000; Part time

Benefits offered by this job

Free on-site parking

Job summary

Hays Recruitment has partnered with a leading global service provider to recruit an experienced Facilities Coordinator for a part-time opportunity based in Sale, Victoria. You will help keep day-to-day operations running smoothly within a reputable, well-established organisation.

The role offers 15 hours per week with flexible scheduling and the option to work from home for part of the time, with on-site attendance when contractors are on site.

Qualifications

• Demonstrated experience in a Facilities Coordinator or Facilities Administrator role is desirable.
• Ability to work independently and manage competing priorities.
• Strong vendor and contract management experience.
• Proficient in MS Office.

Responsibilities

• Oversee building maintenance schedules and respond to urgent maintenance issues as they arise
• Manage planned preventative maintenance programmes
• Manage relationships with external vendors, including reviewing vendor costs and purchase orders prior to work commencing
• Welcome visitors professionally and ensure safety protocols are followed
• Manage office stationery and pantry supplies
• Collect and distribute mail
• Conduct monthly facility inspections and report on any issues identified
• Handle confidential waste and document archiving
• Support health and safety compliance, including maintaining emergency action plans and testing security systems

Skills

Facilities coordination

Vendor management

Communication skills

Time management

Tools

Microsoft Office

Job description

Your new company Hays Recruitment has partnered with a leading global service provider to recruit an experienced Facilities Coordinator for a part-time opportunity based in Sale. Join a reputable, well-established organisation known for its strong industry presence and supportive team culture, where you'll play a key role in keeping day-to-day operations running smoothly. This role is offered on a part-time basis, totalling 15 hours per week, with flexibility to structure these hours across multiple days to suit your schedule. There's also the option to work from home for a portion of your hours, with on-site attendance required when contractors are on-site or visitors are expected. It's an initial temporary assignment through to June 2027, with a high possibility of extension into a longer-term or permanent position for the right candidate.

Your new role

• Oversee building maintenance schedules and respond to urgent maintenance issues as they arise
• Manage planned preventative maintenance programmes
• Manage relationships with external vendors, including reviewing vendor costs and purchase orders prior to work commencing
• Welcome visitors professionally and ensure safety protocols are followed
• Manage office stationery and pantry supplies
• Collect and distribute mail
• Conduct monthly facility inspections and report on any issues identified
• Handle confidential waste and document archiving
• Support health and safety compliance, including maintaining emergency action plans and testing security systems

What you’ll need to succeed

• Demonstrated experience in a Facilities Coordinator or Facilities Administrator role is desirable
• Proven ability to work independently and manage competing priorities
• Strong vendor and contract management experience
• Proficient in the Microsoft Office suite
• Excellent written and verbal communication skills, with the ability to engage confidently with stakeholders and contractors

What you’ll get in return

• Competitive hourly rate of $45-$50 per hour + super, paid weekly
• Free on-site parking
• The opportunity to work for a reputable, well-known organisation with a strong industry presence
• An initial temporary assignment through to June 2027, with high potential to extend or move into a permanent role
• Immediate start available for the right candidate
• Flexible part-time hours across multiple days, with the option to work from home, outside on-site requirements - ideal for candidates seeking work-life balance