Facilities Coordinator

Wenona School; North Sydney; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Staff discounts, onsite gym and pool

EAP and onsite annual flu vaccinations

Strong culture of teamwork and staff

Professional growth and staff learning

Job summary

Wenona School is seeking a seasoned Facilities Manager to lead a high-performing team in delivering reliable services across logistics, maintenance, and grounds management. The role emphasizes hands-on leadership, strong multitasking, and a commitment to stakeholder service.

You will oversee the Asset Management System, asset registers, and the work-order process, ensuring compliance with safety procedures and legislation while supporting Wenona’s values. This is a permanent full-time position.

Qualifications

• Experience leading facilities management teams.
• Strong organisational and multitasking abilities.
• Excellent interpersonal and communication skills.

Responsibilities

• Coordinate and supervise Facilities Assistants for services, logistics, events, maintenance, and grounds management.
• Manage the Asset Management System and asset registers, including audits and assessments.
• Oversee the online ticketing system and ensure work orders meet standards.
• Handle on-site and off-site logistics, relocations, deliveries, furniture assembly, and store management.
• Collaborate to manage hazardous materials and ensure safety compliance.

Skills

Facilities management

Team leadership

Logistics coordination

Stakeholder communication

Tools

AMS asset management system

Online ticketing system

Job description

The Position

Key priorities for the role include:

• Coordinate and supervise Property & Facilities Assistants to ensure effective delivery of services, including logistics, event support, maintenance, and grounds management.
• Manage and monitor the Asset Management System (AMS) and asset registers throughout their lifecycle, including audits and assessments of facilities, infrastructure and equipment.
• Oversee and monitor the online ticketing system for work requests, and ensure work orders are completed to a high level in line with agreed standards and processes.
• Manage on and off-site logistics and supplies, including relocations, deliveries, furniture assembly, and store management.
• Collaborate with Site Management to manage hazardous materials across the site and ensure compliance with all safety procedures and legislation.

This is a permanent full-time position.

About You

To be successful in this role, you will be highly experienced in facilities management with a strong technical background. You will have proven success leading a high performing team to deliver high quality and timely outcomes while championing a hands-on and collaborative leadership style. This role requires the successful person to be highly organised with the ability to multitask and balance competing priorities. You will have strong interpersonal skills, communication skills and eagerness to deliver excellent service to all stakeholders, whilst supporting the values of Wenona.

Benefits We Offer

• Staff discounts, onsite gym and pool facilities and morning tea provided.
• Access to EAP and onsite annual flu vaccinations.
• Strong culture of teamwork and professional development support.
• Access to professional growth and staff development learning experiences.

Wenona is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion, sexual orientation, or age.

Wenona School is a child safe environment. Our School actively promotes the safety and wellbeing of all students, and all School staff are committed to protecting students from abuse or harm, in accordance with their legal and ethical obligations including child safe standards. Wenona's Code of Conduct is available on our website. The successful applicant for this position will be required to provide the School with a current Working with Children Check. (https://www.service.nsw.gov.au/transaction/apply-for-a-working-with-children-check)

This role requires the successful applicant to be NESA accredited, hold a valid NSW Working with Children Check, current NSW Police Check and to be fully vaccinated in line with any current Public Health Order.