Facilities Coordinator

BGIS; City of Brisbane; On-site; AUD 63,000 - 77,000; Full time

Benefits offered by this job

Convenient access to public transport

Flare discount program

Fitness Passport

Staff health perks and flu vaccination

Awards and recognition

Job summary

BGIS is seeking a dedicated Facilities Coordinator to support the day-to-day operations of a busy corporate headquarters in South Brisbane. You will coordinate maintenance activities, manage service delivery, and ensure compliance while serving as the main point of contact for stakeholders.

This full-time, on-site role requires strong organisational skills, experience in facilities management, and the ability to balance competing priorities.

Qualifications

• Experience in facilities management, property, corporate real estate, or integrated services environments.
• Experience coordinating maintenance activities and service delivery.
• Proficient with CMMS and MS Office (Word, Excel, Outlook).
• Understanding of invoicing, purchase orders, budgeting.
• Strong QA, WHS, environmental, and compliance knowledge.
• Excellent communication, organisational, and stakeholder engagement skills.
• Ability to work autonomously and manage competing priorities.
• High School Certificate or equivalent with facilities management experience.

Responsibilities

• Act as the primary point of contact for facilities-related enquiries and service requests.
• Coordinate maintenance requests through the CMMS and ensure timely completion.
• Support financial tasks including purchase orders, invoices, and budgeting.
• Oversee service contracts and subcontractors, and conduct site inspections.
• Support Fire Life Safety, building compliance, and WHS requirements.
• Coordinate soft services, cleaning, waste management, and consumables.
• Maintain records, meeting minutes, and monthly reporting.
• Build strong relationships with clients, stakeholders, and contractors.

Skills

Facilities management

CMMS

MS Office suite

Budgeting

QA/WHS/compliance

Communication

Autonomy

Stakeholder engagement

Time management

Education

High School Certificate or equivalent

Tools

CMMS platforms

Microsoft Office

Job description

Facilities Coordinator – Brisbane Airport

Job Description

Location: Brisbane, QLD

Company: BGIS, Aviation Client

Employment Type: Full-Time, Permanent, On-Site, Mon-Fri

Salary: $70,000 plus superannuation

Benefits:

• Convenient access to public transport with the train station located directly beneath the building

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

Purpose of the Role

BGIS is seeking an experienced Facilities Coordinator to support the day-to-day operations of a busy corporate headquarters based in South Brisbane. Reporting directly to the Business Support Manager, you will work collaboratively with both client and BGIS teams to coordinate maintenance activities, manage service delivery, support compliance and provide a consistent point of contact for stakeholders.

This is a fast-paced and varied role that would suit someone who enjoys bringing structure and consistency to a busy environment. You'll be confident working through competing priorities, be an ambassador for safety, comfortable interpreting information from multiple sources, and able to use sound judgement to determine the best course of action.

The ideal candidate will be calm, organised, adaptable, and solutions-focused, with strong communication skills and a genuine ability to build positive relationships while creating clarity and stability across the account.

Key Responsibilities

• Act as the primary point of contact for facilities-related enquiries and service requests.
• Coordinate and delegate maintenance requests through the CMMS, ensuring work orders are completed strictly within contractual timeframes.
• Support the Business Support Manager and Facilities Managers with financial and procurement tasks, including purchase orders, invoice processing, and budget management.
• Oversee service contracts, subcontractors, and periodic site inspections to ensure quality and compliance.
• Support Fire Life Safety, building compliance, and WHS requirements, including accurate logging and timely management of safety incidents and hazards.
• Coordinate soft services, cleaning providers, waste management, and consumables to maintain a clean, safe, and functional environment.
• Support hard and soft service delivery across the site, ensuring SLAs are consistently met.
• Maintain accurate records, meeting minutes, documentation, and monthly reporting.
• Coordinate access cards, mailroom activities, landlord communications, and administrative requirements.
• Build strong relationships with clients, stakeholders, contractors, and team members to support consistency and continual improvement.

Education, Experience & Skills

Essential:

• Experience within facilities management, property, corporate real estate, or integrated services environments.
• Demonstrated experience coordinating maintenance activities and service delivery.
• Sound proficiency in CMMS platforms and Microsoft Office applications including Word, Excel, and Outlook.
• Sound understanding of financial processes, including invoicing, purchase orders, and budgeting.
• Strong understanding of QA, WHS, environmental, and compliance systems.
• Excellent communication, organisational, and stakeholder engagement skills.
• Ability to work autonomously, manage competing priorities, and determine appropriate courses of action.
• High School Certificate or equivalent, with experience in Building or Facilities Management.

Desirable:

• Knowledge of building services and maintenance activities.
• Current First Aid Certificate.
• Additional qualifications or training in environmental legislation or systems.
• Experience supporting complex, multi-service, or aviation-related environments.

Workplace Flexibility

This is a full-time, permanent position based 100% on-site at Brisbane HQ. The role operates during core business hours, with occasional after-hours support required for emergencies.

Why Join BGIS?

Key Benefits Include:

• Spot recognition vouchers and $2,000 employee referral bonus.
• Access to Flare for discounts across retailers, energy, utilities & much more!
• Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
• AFR Best Places to Work 2024 & 2025.
• Winner of Inspiring Workplaces Award 2025.
• Endorsed by Work180 as an employer of choice for women.
• Career progression through secondments & internal mobility.
• Health perks including EAP, wellness programs & flu vaccinations.
• Recognised by WORK180 as a Top 5 Employer for career development opportunities.

BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

To be successful in the role, applicants must have full working rights in Australia.