Facilities Coordinator

ActionHRM, Pty; City of Brisbane; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Salary packaging

Employee support programs

Hybrid work

Job summary

Dementia Australia in Milton, QLD is seeking a Full-time Facilities Manager to lead day-to-day maintenance and facilities operations across sites. You will coordinate projects, manage leases with building management and subtenants, and ensure WHS compliance while driving environmental initiatives.

Applicants should have a Certificate III in Facilities Management (or equivalent) and a minimum of 3 years in a similar role, with strong vendor management, budgeting and collaboration skills.

Qualifications

• Certificate III in Facilities Management or demonstrated equivalent experience/qualification.
• Minimum of 3 years of experience in a similar role.
• Promotes health, safety and wellbeing for a safe work environment.
• Effective teamwork and collaboration across functions.
• Strong time and project management to prioritise conflicting demands.
• Utilises facilities management knowledge to drive end-to-end vendor management.

Responsibilities

• Overseeing day-to-day maintenance and facilities operations across Dementia Australia sites.
• Coordinating facilities projects including relocations, openings/closures, refits and capital works.
• Liaising with building management and subtenants to resolve tenancy issues and manage leases.
• Conducting routine inspections and ensuring WHS compliance.
• Managing relationships with contractors and suppliers, including onboarding and performance monitoring.
• Monitoring facilities budgets and processing supplier accounts with the Finance team.
• Driving environmental initiatives and preventative maintenance schedules across sites.
• Collaborating with internal stakeholders and WHS Manager to meet safety standards.

Skills

Health & safety

Time management

Team collaboration

Vendor management

Education

Certificate III in Facilities Management

Tools

Facilities systems

Job description

Work at Dementia Australia and be part of a passionate team committed to making a difference. We value our people and are proud to offer flexibility, extra leave entitlements, attractive salary packaging options and employee support programs.

About the role

Full-time permanent position based in Milton QLD. Reporting directly to the Facilities Manager, you will be responsible for:

• Overseeing day-to-day maintenance and facilities operations across Dementia Australia sites, ensuring a safe and functional working environment
• Coordinating facilities projects including relocations, office openings/closures, refits, and capital works
• Liaising with building management and subtenants to resolve tenancy-related issues and manage lease arrangements
• Conducting routine inspections and ensure timely resolution of maintenance issues and compliance with WHS standards
• Managing relationships with contractors and suppliers, including selection, onboarding, and performance monitoring
• Monitoring facilities budgets and process supplier accounts in coordination with the Finance team
• Driving environmental initiatives and ensure preventative maintenance schedules are followed across all sites
• Collaborating with internal stakeholders and the WHS Manager to ensure facilities meet operational and safety standards

What is in it for you?

Salary benefits: We offer all employees the opportunity to salary package up to $15,900 each year for living expenses and up to $2,650 each year for meal and entertainment benefits.

Leave allowances: In addition to your annual leave allowance, we offer one day of paid birthday or day of significance leave, paid days off during our end of year closure period (if these fall within your regular work days), enhanced personal leave and extended parental leave for all parents. You will also receive 17.5% annual leave loading and the option to purchase additional leave.

Work/life balance: Flexible, hybrid work arrangements.

Employee benefits: Access to discounts and savings at over 450 retailers across Australia, wellbeing programs and free, confidential counselling for you and your family. Access to continuous professional development, staff recognition programs, a paid volunteering day and paid study leave.

About you

To be successful in this role, we are looking for someone with the following:

• Certificate III in Facilities Management or demonstrated equivalent experience/qualification
• Minimum of 3 years of experience working in a similar role
• Demonstrates and promotes personal responsibility for health, safety, and wellbeing, ensuring a safe work environment
• Promotes teamwork by collaborating effectively and recognising and encouraging positive team contributions
• Effectively manages time and projects to prioritise and organise conflicting demands for optimal outcomes
• Continuously develops and utilises technical expertise to achieve outcomes, applying knowledge of facilities management, compliance codes, services, and end-to-end vendor management

Our values are informed by the voices of people impacted by dementia

Dementia Australia is the national peak body and source of trusted information, education and services for the over 446,500 Australians living with dementia, and the almost 1.7 million people involved in their care. We advocate for positive change and support vital research. We are here to support people impacted by dementia, and to enable them to live as well as possible. Our commitment to a shared set of values shapes our decisions, actions and behaviours towards achieving our core purpose and strategic priorities.

Please note, applications that do not contain a covering letter that addresses each of the key selection criteria in the About you section, will not be considered.