Facilities & Commercial Admin Specialist

Liebherr-Australia; Mount Thorley; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Paid parental leave

Long Service Leave

Health insurance discount

Employee discounts (Woolworths, JB Hi.

Job summary

Liebherr-Australia Pty Ltd Mt Thorley, NSW, is seeking an administrative professional to support day-to-day operations for facilities maintenance. You will partner with internal teams, manage assets, and assist with CAPEX tracking and AP activities.

The role emphasizes accuracy, stakeholder communication, and efficient multitasking in a hands-on environment, with opportunities to contribute across commercial and service administration functions.

Qualifications

• Certificate IV in Business Administration or at least 3 years relevant administration experience.
• Exposure to Invoicing, raising CAPEX and Accounts Payable.
• High attention to detail and effective communication skills with both external and internal stakeholders.
• Ability to handle multiple tasks and complete to high standard in time efficient manner.
• Exceptional customer service skills and attention to detail.

Responsibilities

• Coordinate facilities management, including maintenance, security systems, and site services
• Manage fixed assets, including asset allocation, records, and annual stocktakes
• Support Capex processes – tracking budgets, raising requests, and following approvals
• Provide Accounts Payable support (Doxis, supplier setup, reconciliations)
• Maintain the motor vehicle register, including fleet tracking, audits, and insurer liaison
• Oversee office supplies and general branch administration
• Assist with expense claims, travel allowances, and timesheet processing
• Support Who's On Location (WOL) management and contribute as a member of the HSE committee
• Provide ad-hoc support to the Commercial and Service Administration teams

Skills

Invoicing exposure

CAPEX

Accounts Payable

Communication skills

Multitasking

Education

Certificate IV in Business Administration

Job description

Liebherr-Australia Pty Ltd Mt Thorley, NSW, is seeking an administrative professional to support day-to-day operations for facilities maintenance. You will partner with internal teams, manage assets, and assist with CAPEX tracking and AP activities.

The role emphasizes accuracy, stakeholder communication, and efficient multitasking in a hands-on environment, with opportunities to contribute across commercial and service administration functions.