Executive Support Administrator

St Barts; Perth; On-site; AUD 65,000 - 80,000; Full time

Job summary

A leading nonprofit organization in Perth is seeking an Executive Support professional to manage multiple diaries, coordinate meetings, and assist with reports. This dynamic role promises variety, requiring a proactive and detail-oriented individual who excels at multitasking and building relationships. Candidates with experience in providing support to various stakeholders and a good command of Microsoft Office are encouraged to apply.

Benefits

Competitive salary with tax benefits

23 days annual leave

Social activities and professional development opportunities

Exceptional workplace culture

Qualifications

• Experience in supporting multiple stakeholders.
• Energetic, proactive, and a self-starter.
• Resourceful in finding solutions.
• Professional with confidence and resilience.

Responsibilities

• Support 4 executives by managing diaries and meetings.
• Prepare reports and presentations for various audiences.
• Assist in events and team activities logistics.
• Maintain welcoming shared staff spaces.

Skills

Organisational skills

Proactive attitude

Communication skills

Technical proficiency in Microsoft Office

Relationship building

Job description

Want to kick-start your career in executive support? We’re looking for an organised, proactive go-getter to help keep our executive functions running smoothly. You’ll manage diaries, coordinate meetings and events, assist with reports and presentations, maintain shared staff spaces, and provide back-up support to the Executive Support Officer and Company and CEO Secretary.

This role is perfect for someone who loves variety, enjoys helping others, and thrives in a fast-paced environment.

A day on the job will see you:

• Support 4 x lively Execs, heading up People & Culture, Projects & Developments, Communications & Engagement and Aboriginal Engagement.
• Keep our execs on track by managing diaries, meetings, and project coordination—your organisation makes everything run smoothly.
• Support clear communication with the preparation of reports, documents, and presentations for internal and external audiences.
• Assist with events, workshops, and team activities to life—handling logistics, catering, and venue setup with flair.
• Assist with keeping our shared spaces welcoming and organised, from meeting rooms to the staff hub and executive kitchenette.

Your application will go to the top of our shortlist if you have:

• Experience in supporting multiple stakeholders—you know how to keep things running smoothly.
• Energetic, proactive, and a self-starter with a can-do attitude
• Resourceful is your middle name. If you are not sure how to do something, you will still find appropriate solutions to challenges.
• Confidence, resilience, teamed with professionalism, with a natural ability to influence when needed.
• Friendly, approachable, and personable—your great at building relationships across all levels
• Tech savvy – you know your way around Microsoft office like an expert

What’s in it for you?

• Pay: Competitive salary, plus NFP salary packaging giving you the potential to gain $15,900 in tax benefits
• Leave: 23 days annual leave, that’s 3 days more than the standard 4 weeks
• Perks: Lots of social activities, expand your experience by joining a consultation committee, see the impact of our mission first hand.
• Hours: 38 hours per week, Monday to Friday
• Career development: Training, accessible leaders, growth and advancement opportunities
• Culture: Exceptional workplace culture – we work hard and have fun while we do it

About Us

For 60 years, St Bart’s has supported people experiencing homelessness and severe and persistent mental health issues as they rebuild their lives. We started as a small homeless shelter for men and have grown into a progressive and inclusive organisation providing support to hundreds of Western Australian men, women and families across four key service areas. Our goal is to provide safe, supported accommodation and services to people who need it the most, regardless of background, age, gender or ethnicity.

St Bart’s is an equal opportunity employer which values diversity and inclusion. We encourage applicants from all walks of life.