Executive Portfolio Officer

Western Sydney University; Richmond; Hybrid; AUD 109,000 - 117,000; Full time

Benefits offered by this job

17% Superannuation

Leave loading

Flexible working arrangements

Onsite parking

Job summary

Western Sydney University is seeking an Executive Portfolio Officer to support the CFO and Finance Leadership Team at Hawkesbury Campus Richmond with flexible working arrangements. The role coordinates executive support, manages key projects and delivers governance and compliance outcomes across the Finance portfolio.

The successful candidate will build strong relationships, demonstrate excellent organisational and communication skills, and contribute to strategic planning and reporting in a

Qualifications

• Tertiary qualifications in a relevant discipline and/or equivalent experience in executive support and project coordination.
• Demonstrated ability to manage competing priorities and deliver outcomes in a changing environment.
• High-level proficiency in Microsoft Office and digital collaboration tools.
• Proven stakeholder engagement, analytical and problem-solving skills, with experience managing confidential information and supporting governance committees.

Responsibilities

• Coordinate executive support services, manage key projects and deliverables.
• Facilitate stakeholder engagement activities and governance outcomes.
• Support strategic planning initiatives, coordinate events and forums.
• Provide reporting on milestones and financial activities in line with policy.

Skills

Executive support

Project coordination

Stakeholder engagement

Governance committees

MS Office

Digital collaboration

Education

Tertiary qualifications in a relevant discipline

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

• Full time, fixed term (12 months)position commencing 23 November 2026.
• Hawkesbury Campus Richmond with flexible working arrangements.
• Salary: $108,659 – $117,202 per annum, plus 17% Super and Leave Loading.

Coordinate executive operations, strategic projects and stakeholder engagement across the Office of Finance.

The Opportunity

Join the Office of Finance and Procurement at Western Sydney University as an Executive Portfolio Officer, supporting the Chief Financial Officer and Finance Leadership Team. This is a dynamic opportunity for a highly organised and proactive professional to provide executive and project support across a broad range of strategic, operational and governance activities.

Working in a fast-paced environment, you will coordinate executive support services, manage key projects and deliverables, facilitate stakeholder engagement activities, support strategic planning initiatives, coordinate events and forums, and support governance and compliance outcomes. You will play a pivotal role in enabling the effective operation of the Finance portfolio while working closely with senior leaders and stakeholders across the University.

This role is ideal for someone who thrives on variety, enjoys building strong professional relationships, and has excellent organisational, communication and problem-solving skills.

What Success Looks Like

• Deliver timely, professional and well-coordinated executive support services.
• Maintain confidential communications, documentation and records to required standards.
• Build effective stakeholder relationships that support executive and strategic priorities.
• Monitor projects and provide clear reporting to support delivery of agreed milestones.
• Coordinate procurement, expenditure, invoices and financial reporting in line with policy.

Please refer to the Position Descriptionfor full details.

About You

• Tertiary qualifications in a relevant discipline and/or equivalent experience in executive support and project coordination.
• Demonstrated ability to manage competing priorities and deliver outcomes in a changing environment.
• High-level proficiency in Microsoft Office and digital collaboration tools.
• Strong written communication skills, including drafting and editing executive-level documents.
• Proven stakeholder engagement, analytical and problem-solving skills, with experience managing confidential information and supporting governance committees.

Benefits

We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare:Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.
• Position Enquiries: Direct to Michael Tzimoulas,Chief Financial Officervia ***********@westernsydney.edu.au.Please include the job reference code REF1867V.
• Closing Date: 11:59pm, Monday5October2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact ***************@westernsydney.edu.au.

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.

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