Executive Officer (AO6)

Queensland Fire Department; Gold Coast City; On-site; AUD 80,000 - 100,000; Full time

Job summary

A regional fire service organization in Queensland is looking for an Executive Officer to provide confidential support to the Assistant Commissioner. This role includes managing office administration, preparing reports, and building strong relationships with stakeholders. Candidates should have experience in senior executive support and excellent organizational skills, along with strong interpersonal abilities. The position offers the opportunity to contribute to essential services in the community.

Qualifications

• Proven experience providing high-level executive support.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication skills for stakeholder engagement.

Responsibilities

• Provide high-level executive support to the Assistant Commissioner.
• Manage office administration and ensure deadlines are met.
• Prepare and quality check correspondence, reports, and presentations.
• Develop and maintain relationships with internal and external stakeholders.
• Support meetings by preparing agendas and taking minutes.

Skills

Experience in senior executive administrative support

Strong interpersonal skills

Budget management

Project management

Job description

The Queensland Fire Department is seeking an Executive Officer to provide high-level confidential executive support to the regional Assistant Commissioner, QFR.

About Us

The Queensland Fire Department (QFD) provides fire prevention, preparedness, and response services to fire in the built and landscape environments, as well as scientific and specialist capabilities to Queensland communities.

Purpose of the role

The Executive Officer role is responsible for providing high-level confidential executive support to the regional Assistant Commissioner, QFR to ensure the responsibilities and statutory obligations of the Assistant Commissioner are achieved.

Key requirements

Highly desirable requirements include experience with provision of administrative support in a senior executive environment.

Your key accountabilities

Your part in the ongoing success of our department, in supporting key frontline services will see you responsible for a variety of work, including, but not limited to:

• Manage the work program and administration of the office ensuring the effective dissemination of information, achievement of work priorities and deadlines are met.
• Quality check and prepare correspondence, reports, submissions, presentations and speeches as required.
• Develop and maintain strong relationships and networks with internal and external clients and stakeholders
• Contribute to the development and management of the budget and human resources issues.
• Provide secretariat support to meetings and committees by preparing agendas, recording and circulation of minutes and follow up on actions and outcomes.
• Identify and research issues impacting on the region's responsibilities and initiate work priorities and timely action which support business operations.
• Represent and promote the interest of the region at internal and external meetings and forums and negotiate agreed outcomes as required.
• Undertake projects on a diverse range of issues and provide advice and options to solve problems and issues impacting on regional business.

Capabilities

To determine your suitability for the role, you will be assessed on the following Leadership Competencies for Queensland behavioural profiles that link to the “key accountabilities” for this role:

• Leads strategically
• Stimulates ideas and innovation
• Leads change in complex environments
• Makes insightful decisions
• Develops and mobilises talent
• Builds enduring relationships
• Inspires others
• Drives accountability and outcomes
• Fosters healthy and inclusive workplaces
• Pursues continuous growth
• Demonstrates sound governance

Once you join us we will want you to exemplify the QFD shared values of:

• Respect
• Integrity
• Trust
• Courage
• Loyalty

For more information, please contact Mark Stuart, Assistant Commissioner on phone [phone] or email [e-mail].

Please refer to the QFD Public Service Application Guide [All PS Classifications/Streams and Senior Officer] for information on how to apply for this role and contact us to discuss any reasonable adjustments if required.