Executive Officer

Department of Health; Perth; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

12% employer contributed superannution

Access to salary packaging

Professional Development Opportunities

Flexible working arrangements

Flexible leave arrangements

Job summary

Department of Health in Western Australia seeks a suitably experienced executive support professional to provide high-level administrative assistance to the Executive Director of the State Health Operations Centre (SHOC).

You will perform diary management, manage inquiries, and coordinate meetings and events to support a fast-paced executive office.

Qualifications

• Experience providing executive and administrative support to senior leaders.
• Proven diary management, inbox oversight and calendar coordination.
• Ability to coordinate meetings and events.

Responsibilities

• Provides executive and administrative support services to the Executive Director and the Office of the Executive Director as required.
• Undertakes research, administrative and secretarial duties for the SHOC Executive Director, including diary management, inbox oversight, and the coordination of meetings and events.
• Works collaboratively within the Office of the Executive Director team to manage and prioritise incoming and outgoing correspondence, including phone calls, emails and mail, and assists with stationery orders and coordination of vendor contracts.

Skills

Executive support

Diary management

Secretarial duties

Meetings coordination

Job description

Vacancy Reference No. 747923 This is a Fixed Term Full-Time appointment commencing 30 November 2026 until 30 June 2027, with the possibility of extension(s) and/or permanency. WA Health embraces diversity and is committed to eliminating all forms of discrimination in the provision of our service. WA Health supports flexible working practices within the context of a quality health service. WA Health is committed to a smoke free environment across all buildings, grounds and vehicles. WA Health is committed to growing the Aboriginal workforce as a part of WA Health’s Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position. Aboriginal people are encouraged to apply. Eligibility to Apply: To be eligible for appointment, applicants must have valid Australian work rights. This includes visa holders. Permanent appointments may be made to individuals who hold citizenship, permanent residency, or visas that enable ongoing employment in Australia. Other Conditions: WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process. Whilst this selection process will initially be used to fill the above vacancy, applicants found suitable for this position may be considered for other ‘similar’ vacancies within DOH and/or the wider WA public sector. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision. Position Profile: We are seeking suitably experienced and enthusiastic person to join our team at the State Health Operations Centre (SHOC). This position provides high-level executive, secretarial and administrative support to the Executive Director, State Health Operations Centre (SHOC). Working as part of the Office of the Executive Director, the role contributes to a collaborative team environment and supports the effective coordination and management of enquiries.

Key Responsibilities

• Provides executive and administrative support services to the Executive Director and the Office of the Executive Director as required.
• Undertakes research, administrative and secretarial duties for the SHOC Executive Director, including diary management, inbox oversight, and the coordination of meetings and events.
• Works collaboratively within the Office of the Executive Director team to manage and prioritise incoming and outgoing correspondence, including phone calls, emails and mail, and assists with stationery orders and coordination of vendor contracts.

Employee Benefits

• 12% employer contributed superannuation into a fund of your choice. For further information on superannuation click here .
• Access to salary packaging arrangements
• Professional Development Opportunities and Study Leave/assistance
• Flexible working arrangements
• Flexible leave arrangements

Selection Criteria

Please see the attached Job Description Form (available online at www.jobs.health.wa.gov.au ).

Further Job Related Information

We encourage you to contact Levanna Maria, A/Manager - SHOC OED on T: 08 6319 5712. If you experience difficulties while applying online, please contact Employee Services on 13 44 77 for immediate assistance during business hours.