Executive Coordinator

Southern Cross University; Coffs Harbour City Council; On-site; AUD 96,000 - 105,000; Full time

Job summary

Southern Cross University is seeking an Executive Coordinator to support senior academic leaders within the Academic Portfolio Office (APO). You will manage complex calendars, coordinate governance activities and drive strategic projects to delivery with discretion and autonomy.

Join a regional university that values heart, connectedness and a meaningful impact for students and communities. The role is full-time, fixed-term (6 months), based at multiple NSW/QLD campuses, with a base HEW Level 6

Qualifications

• Experience providing executive-level administrative support, ideally to senior leaders.
• Exceptional organisational and time management abilities with complex priorities.
• Discretion and sound judgement when handling confidential information.
• Excellent written and verbal communication across diverse stakeholders.

Responsibilities

• Acting as a key contact and coordinating executive diaries, priorities, meetings and stakeholder requests.
• Supporting governance committees and strategic initiatives with planning, minutes and follow-ups.
• Preparing briefing papers, reports, presentations and professional correspondence.
• Coordinating projects, timelines, deliverables and approvals across the APO.

Skills

Executive support

Organisation

Time management

Professional judgement

Communication skills

Job description

• Provide executive level support to senior stakeholders at the University


• Enjoy autonomy, variety and opportunities to make a meaningful impact


• Coordinate strategic projects and see initiatives through to delivery

Be Bold. Belong. Be More.

At Southern Cross University, we do things differently, and so can you. A career with us is more than you might expect. Yes, it’s about the heart, connectedness and community you’d hope for in a regional university. But there’s also so much more. Our game changing brings a deeper, focused learning experience and our research is deeply connected to our regions, making a difference on a global scale. This is your chance to help us build something new and meaningful for our students, our communities and your career. To drive change, make a real impact, and thrive in a place as unique as you. You can be good anywhere. Here, you can be great.

Your opportunity

Join the Academic Portfolio Office (APO) and play a key role in supporting senior academic leaders to deliver strategic priorities. As Executive Coordinator, you will provide high-level administrative and coordination support to the Pro Vice Chancellors (Academic) and Deans, while working closely with other stakeholders across the University. This is a varied role for a highly capable and proactive professional who can think independently, anticipate needs, manage competing priorities and coordinate executive activities, strategic projects and stakeholder relationships.

• Acting as a key contact and providing support across the Academic Portfolio Office, including coordinating complex executive diaries, priorities, meetings and stakeholder requests


• Supporting governance committees and strategic initiatives through effective planning, documentation, minute-taking and follow-ups


• Preparing high-quality briefing papers, reports, presentations, communications and correspondence with sound judgement and discretion


• Coordinating projects, timelines, deliverables and approvals across the Academic Portfolio Office, including supporting course and unit accreditation processes

What You Will Bring

You’re a highly organised and capable professional who takes ownership of your work and can operate confidently with a high degree of autonomy. You’re proactive, solutions-focused and comfortable thinking for yourself, anticipating changing requirements and making sound decisions in a fast-paced environment. Your professionalism, discretion and communication skills enable you to build trust with senior leaders and stakeholders while managing sensitive information with confidence.

• Demonstrated experience providing executive-level administrative support, ideally supporting senior executives


• Exceptional organisational and time management skills, with demonstrated ability to manage complex executive diaries, prioritise competing demands and anticipate changing requirements.


• Demonstrated professional judgement, discretion and diplomacy, with the ability to manage confidential and sensitive information appropriately.


• Excellent written and verbal communication skills, including experience preparing professional correspondence, agendas, minutes and other executive documentation.

Why Southern Cross University

SCU is proudly a regional university, young, small and vibrant. That means you’ll find more exposure, opportunity and ownership - to grow, achieve and build a career that means more. And you’ll do it alongside passionate people and leaders who go the extra mile to help you succeed. A career with us is about more than just work. It’s about place, community and the life you want to live. With three main campuses at the , and the region of NSW, we’re integral to all these wonderful communities. Find your place and be more in this beautiful part of the world.

• Full-time, fixed term (6 months)


• Located at either Coffs Harbour, NSW 2450, Gold Coast, QLD 4225, or Lismore, NSW 2480.


• HEW Level 6. The base salary ranges from $95,961 - $105,250 per annum, plus 17% employer’s contribution to superannuation. The total remuneration package is up to $123,142.

You will enjoy a range of perks designed to support your wellbeing, growth and work‑life balance. For more information on our benefits and what it’s like to work at SCU, visit

Be more with Southern Cross University today

Southern Cross University values potential as much as experience. If you do not meet all the listed requirements but are excited about the role and confident you can contribute, we encourage you to apply or reach out for more information.

Applications close 11.30pm AEDT, Sunday 18 October 2026. Applications will be reviewed as they are received and may be invited to interview prior to the position close date. For this reason, we recommend you submit your application as soon as possible.

Eligible applicants must have Australian or New Zealand citizenship, Australian permanent residency or current working rights in Australia for the entire duration of the appointment. Employer visa sponsorship is not available for this position.

Southern Cross University celebrates the rich diversity of our regions and international community. We are committed to creating an inclusive workplace that welcomes and values people of all backgrounds. We encourage applications from people of all genders, ethnicities, ages, languages, sexual orientations, and people with disabilities. We are dedicated to providing reasonable adjustments to our recruitment process to ensure every candidate can fully participate. For any support through the recruitment process reach out to