Executive Assistant to The Mayor and CEO

Palm Island Aboriginal Shire Council; Queensland; Hybrid; AUD 49,000 - 51,000; Full time

Job summary

Palm Island Aboriginal Shire Council is seeking an Executive Assistant to support the Mayor and Chief Executive Officer, delivering high‑level administrative and coordination services to keep offices running efficiently.

You will manage complex diaries, prepare briefing materials, coordinate meetings, travel and correspondence, and engage with a wide range of stakeholders while upholding confidentiality and governance standards.

Qualifications

• Demonstrates the highest levels of integrity, professionalism and discretion.
• Can be trusted to manage highly confidential and sensitive information appropriately.
• Understands the importance of governance, accountability and maintaining professional boundaries.
• Exercises sound judgement when dealing with complex, sensitive or politically aware matters.

Responsibilities

• Provide high-level executive, administrative and coordination support to both the Mayor and Chief Executive Officer, ensuring their offices operate efficiently and effectively.
• From managing complex diaries and preparing briefing materials to coordinating meetings, travel, correspondence and stakeholder engagement, you'll play a key role in supporting Council's leadership team.
• You'll also support governance processes, maintain accurate records, coordinate executive priorities and help ensure important commitments and actions are followed through.

Skills

Executive support

Discretion

Stakeholder communication

Time management

Tools

Microsoft 365

Job description

Aboriginal and Torres Strait Islander viewers are advised that this website may contain images of people who have died.

Executive Assistant to The Mayor and CEO

Applications closing on 02 October 2026, 12:00 AM

• Job Type Full Time
• Package Stream A Level 4 $35.78- $37.30 per hour subject to skills and experience + Super

At Palm Island Aboriginal Shire Council, our work is about more than delivering services, it's about supporting our people, strengthening community and building a future led by local capability.

We're looking for a highly professional and trusted Executive Assistant to support both the Mayor and Chief Executive Officer.

This is a unique role requiring exceptional integrity, discretion and judgement. You'll be entrusted with confidential information, support important governance processes, coordinate executive priorities and act as a key liaison between Council leadership, employees, community members and external stakeholders.

Success in this role requires someone who can maintain strict confidentiality, navigate sensitive matters professionally, understand the importance of governance and operate with honesty, integrity and respect at all times.

About the Role

No two days are quite the same in this role.

You'll provide high-level executive, administrative and coordination support to both the Mayor and Chief Executive Officer, ensuring their offices operate efficiently and effectively. From managing complex diaries and preparing briefing materials to coordinating meetings, travel, correspondence and stakeholder engagement, you'll play a key role in supporting Council's leadership team.

You'll also support governance processes, maintain accurate records, coordinate executive priorities and help ensure important commitments and actions are followed through. This position requires discretion, sound judgement and the ability to confidently manage sensitive and confidential information.

About You

We're looking for someone who:

Demonstrates the highest levels of integrity, professionalism and discretion.

Can be trusted to manage highly confidential and sensitive information appropriately.

Understands the importance of governance, accountability and maintaining professional boundaries.

Exercises sound judgement when dealing with complex, sensitive or politically aware matters.

Has exceptional organisational skills and can confidently manage competing priorities.

Communicates professionally and builds positive relationships with a wide range of stakeholders.

Maintains accurate records and pays close attention to detail.

Has strong Microsoft 365 and administrative skills.

Can work independently while exercising good judgement about when to elevate issues.

Values respectful engagement with community, Councillors, leadership and employees.

This is a unique opportunity to work closely with Palm Island's leadership team and contribute to initiatives that support our community now and into the future.

You'll work alongside the Mayor and Chief Executive Officer, engage with a broad range of stakeholders and play an important role in supporting good governance, community engagement and the delivery of Council priorities.

A cover letter outlining your suitability for the role

This is an identified position. Applicants must identify as Aboriginal and/or Torres Strait Islander. Preference will be given to applicants who are Bwgcolman or Manbarra people, have strong cultural and community connections to Palm Island, and possess demonstrated knowledge of Palm Island protocols, community structures and cultural practices.

Interested in learning more? The Position Description contains the full details of the role, including key responsibilities, required skills and experience, and can be viewed on Council's website.

Applications close: 1stOctober 2026 unless filled prior