Executive and Personal Assistant to the CEO

Forever New Clothing; Mount Richmond; On-site; AUD 95,000 - 130,000; Full time

Benefits offered by this job

Employee discount 40%

Subsidised coffee & lunch

Birthday and loyalty leave

Learning and development via LinkedIn

Paid parental leave

Referral incentives

Wellbeing & sustainability initiatives

Continuous learning programs

Awards & recognition

Car parking subsidy

Richmond head office location

Global exposure

Job summary

Forever New is seeking an exceptionally organized Executive Assistant to provide seamless support to the CEO. You will manage calendars, coordinate meetings and travel, and handle confidential matters with discretion.

The role requires 5+ years in executive support, strong MS Office skills, and the ability to build relationships across the business. Experience in retail or fashion is a plus.

Qualifications

• 5+ years’ experience supporting a CEO or C-suite.
• Advanced MS Office skills and strong written/verbal communication.
• Discretion, confidentiality and ability to manage competing priorities.

Responsibilities

• Manage a complex executive calendar and coordinate meetings.
• Prepare agendas, reports and presentation materials.
• Coordinate domestic and international travel arrangements.
• Liaise between CEO, leadership team, board and stakeholders.
• Provide high-level administrative support and special project coordination.

Skills

Executive support

Calendar management

Stakeholder management

Travel coordination

MS Office

Tools

Outlook

Teams

PowerPoint

Job description

FOREVER US

Step into the world of Forever New, where fashion meets confidence and every moment is designed to make it her moment . From our Melbourne beginnings 20 years ago to more than 450 stores globally, Forever New continues to evolve - creating beautiful, feminine fashion underpinned by strong commercial thinking and global sourcing expertise.

THE PERKS WE OFFER YOU

As part of the Forever New family, you’ll enjoy benefits designed to support your success and wellbeing:

• Enjoy a generous 40% employee discount, including periodic family & friends offers
• Coffee lover? Indulge in daily subsidised coffee and lunch at the café downstairs
• Celebrate loyalty and life moments with birthday and loyalty leave
• Access to ongoing learning and development through LinkedIn Learning courses
• Benefit from paid parental leave, helping you balance family and career
• Gain recruitment referral incentives for bringing exceptional talent into the team
• Take part in wellbeing and sustainability initiatives, supporting both you and the planet
• Grow with continuous learning and development programs
• Be recognised for your contributions through awards and recognition programs
• Enjoy subsidised car parking and a vibrant Richmond head office location
• Gain exposure to a global business operating across 5 continents

About The Role

At Forever New, we are more than a global fashion retailer. We are a passionate team driven by creativity, collaboration and innovation. We are seeking an exceptional Executive Assistant to provide seamless support to our CEO, playing a pivotal role in the success of our business.

This is a unique opportunity for a highly organised, proactive and discreet EA who thrives in a fast‑paced environment, anticipates needs before they arise, and enjoys building strong relationships across all levels of an organisation.

As Executive Assistant to the CEO, you will be responsible for delivering high-level executive and personal support while ensuring the smooth operation of the CEO's office. Acting as a trusted partner, you will manage competing priorities, coordinate key business activities, and serve as a key liaison between the CEO, Executive Leadership Team, Board Members, employees and external stakeholders.

No two days will be the same. You'll be one step ahead, expertly managing schedules, communications, travel, events and confidential matters while helping the CEO remain focused on strategic priorities.

• Manage a complex and ever-changing executive calendar
• Coordinate meetings, board interactions, presentations and key business activities
• Act as the primary point of contact for CEO communications and correspondence
• Prepare agendas, presentations, reports and meeting documentation
• Coordinate domestic and international travel arrangements
• Manage confidential information with professionalism and discretion
• Build and maintain strong relationships with internal and external stakeholders
• Provide proactive diary, task and priority management
• Provide executive and administrative support to Steve Madden Fashions, GM International, ensuring the seamless coordination of key priorities, communications, travel and operational requirements
• Lead and coordinate special projects and business initiatives
• Oversee general office support functions alongside the Office Coordinator/Receptionist
• Support personal administration and appointments

About You

• 5+ years' experience supporting a CEO, executive leader or C‑suite environment
• Exceptional organisational and time management skills
• Advanced Microsoft Office skills, particularly Outlook, Teams and PowerPoint
• Strong business acumen and outstanding attention to detail
• Excellent written and verbal communication skills
• Proven ability to manage competing priorities and changing demands
• Experience coordinating international travel and working across timezones
• A proactive, hands‑on and solutions‑focused approach
• High levels of discretion, professionalism and confidentiality
• The ability to influence and build trusted relationships with senior stakeholders and board members
• Experience in retail, fashion or a fast‑paced consumer environment

OUR VALUES

Whether We’re Building Our Next Range, Partnering With Stores Or Trading a Season, These Five Values Guide Everything We Do

• Think Customer
• Respect for All
• Keep it Simple
• Take Responsibility
• Act with Pace