Executive Assistant to CCMO

REA; Sydney; Hybrid; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Hybrid work

Birthday leave

Purchased leave

Parental leave

Volunteering leave

Hackdays

DEI program

Job summary

REA Group is seeking a senior Executive Assistant to support the CEO and ELT, ensuring productivity and efficiency across the team. The role focuses on diary management, travel planning, meeting preparation and complex reporting while navigating confidential information.

You'll coordinate events, projects and communications, leveraging tools like Trello, Slack and PowerPoint, with a solutions-focused, agile mindset in a fast-paced environment.

Qualifications

• Experience supporting C-suite executives and their teams.
• Commercial, marketing or digital media background is desirable.
• Ability to prepare complex meeting materials and correspondence.
• Proactive, solutions-focused mindset in a fast-paced environment.

Responsibilities

• Provide full diary management and travel bookings for the executive.
• Prepare meeting materials, reports and complex correspondence.
• Manage meetings, notes and action items with ELT and senior teams.
• Coordinate events, projects and internal/external engagements.

Skills

Diary management

Travel coordination

Presentation preparation

Communication

Discretion & confidentiality

Tech-savvy

AI awareness

Tools

Trello

Slack

PowerPoint

Job description

Permanent role with birthday leave and purchased leave options Flexible parental leave for primary and secondary carers Volunteering leave, community grants and matched payroll giving We're REA With bold and ambitious goals, REA Group is changing the way the world experiences property. No matter where you're at on your property journey, we're here to help with every step - whether that's finding or financing your next home. Our people are the key to our success. At the heart of everything we do, is a thriving culture centred around high performance and care. We are purpose driven and collaborative, which drives innovation and our ability to make a real impact. As such, we’re proud to have been named in Australia’s “Top 5” Best Workplaces two years in a row, as well as being recognised as a Best Workplace for Women.

Where the team fits in

This role sits within our Consumer & Customer team – the part of our business focused on deeply understanding our audiences and turning those insights into brilliant experiences. We bring together sales, product, marketing, data and customer experts to uncover needs, design simple and intuitive journeys, and make sure every interaction adds real value. Joining this team means championing the voice of the customer in everything you do and helping shape the products, services and experiences that drive our growth.

What the role is all about

This is no ordinary EA role. Our Executive Leadership team are dynamic, innovative, agile-minded and know how to have fun, so we’re looking for EAs that can stay ahead of them! You’ll have all the usual responsibilities to ensure your Executive can be more efficient & effective in leading their team and achieving their business objectives:

• An operational extraordinaire: This is all about enhancing Executive & team productivity. From full diary management to complicated travel bookings, meeting preparation to reporting, juggling priorities to negotiating changes, preparing correspondence to project management, you’re all over it, keeping your Executive on time, on budget and on track with their key deliverables.
• Did we mention they like to travel and attend conferences and events? So anticipating travel needs and keeping them productive when they’re on the go is critical.
• An events, meetings and projects planner: Whether it’s internal or external, small or large, long term or short term, domestic or international, there’s always something to be organised. Team meetings are standard but anything else is possible.
• A technology guru: This role will go beyond just needing to know how to connect an international video conference with multiple locations, getting the Executive’s laptop back up and running when it won’t cooperate, or navigating the expense system. You'll be an AI champion with demonstrated experience leveraging emerging technology. We use Trello, Slack, Powerpoint and many more platforms to collaborate, so experience pulling presentations and decks together will be essential.
• Communication: You’ll be communicating with everyone, verbally and in writing, including drafting correspondence and preparing complex reports. This will also include taking meeting notes and actioning with other ELT and senior team members. You’ll know how to be discreet and maintain confidentiality when it comes to handling sensitive information.
• OHS & EEO: Everyone wants to be safe and healthy at work and it’s everyone’s responsibility to adhere to the standards, including your own professional and ethical behaviour, as well as reporting potential hazards when you see them.
• One team: You’re an experienced EA, so you know what happens to your Executive when you take leave. Having a buddy system and covering for other EAs is part of the deal here too.

This is a Senior role. We’re looking for:

• Someone with more than a few runs on the board – 10 years experience in an EA role including direct and demonstrable experience supporting C-suite Executives and their teams, preferably previously supporting a Commercial and/or Marketing executives.
• Experience in Commercial, Marketing or Digital Media would be awesome.
• Events and project management experience is also desirable.
• Tech savvy, ability to prepare meeting materials, presentations and correspondence
• Someone who looks at tricky situations through a solutions-focused lens
• Someone who works productively with strong initiative in a fast paced and agile environment - #gsd (urban dictionary will help on this one!)
• Experience in a similar ASX listed company
• The REA experience
• The physical, mental, emotional and financial health of our people is something we’ll never stop caring about.
• This is a place to learn and grow.

Some of our Perks & Benefits include:

• A hybrid and flexible approach to working
• Flexible leave options including, birthday leave and purchase additional leave
• Flexible parental leave offering for primary and secondary carers
• Our Because We Care program offers employees volunteering leave, community grants, matched payroll giving and our Community Café donates 100% of revenue to charity
• Hackdays so you can bring your big ideas to life
• Our commitment to Diversity, Equity, and Inclusion
• We are committed to providing a working environment that embraces and values diversity, equity and inclusion. We believe teams with diverse ideas and experiences are more creative, more effective and fuel disruptive thinking.

Join our Talent Neighbourhood

If you've got the skills, dedication and enthusiasm to learn but don't necessarily meet every single point on the job description, please still get in touch. Join our Talent Neighbourhood Keen to be part of REA but didn't find a perfect match with this opportunity? Perhaps the timing isn't right? You should join our Talent Neighbourhood! #LI-HYBRID We are an Australian-based digital media company with a passion for real estate. Our leading brand is Australia’s biggest property resource, realestate.com.au. We also operate the number one commercial property site, realcommercial.com.au, and have businesses that help property developers and other brands advertise with us. Whilst we live in Australia, we’ve also got ventures in Asia and North America, and have the vision of expanding our footprint further. Everything we do is driven by our purpose to ‘change the way the world experiences property’ – from product innovation to our international investments.