Executive Assistant to Associate Director Clinical Operations (Control)

NSW Ambulance; Barrack Heights; On-site; AUD 81,000 - 83,000; Part time

Benefits offered by this job

Salary packaging

Job sharing arrangements

Learning and development opportunities

Work‑life balance

Supportive team environment

Job summary

NSW Ambulance in Barrack Heights is seeking an Executive Assistant to the Associate Director Clinical Operations (Control) to provide high‑level administrative and secretarial support within the Control Centre. You will manage complex schedules, coordinate correspondence, and ensure smooth office operations for senior leaders.

This permanent part‑time role (14 hours per week) offers flexible arrangements, salary packaging options, and opportunities for learning and development while contributing

Qualifications

• Excellent word processing, spreadsheet and database skills and systems support experience.
• Ability to organise, track and manage correspondence, documents, records and data-files.
• High level oral and written communication skills and dealing with staff, corporate stakeholders and the general community.
• Strong time management skills and the ability to prioritise competing tasks.
• Ability to research, collect and analyse databases and information.
• Proven ability and flexibility to work independently and as a team member.
• General office management skills, including petty cash, record keeping, stores and stationery, and coordinating committee/meeting processes.

Responsibilities

• Provide high-level administrative, clerical, secretarial and systems support to the Associate Director Clinical Operations (Control) and within the Control Centre.

Skills

Word processing

Spreadsheets

Database skills

Systems support

Organization

Communication (oral & written)

Time management

Independent & team work

Office management

Job description

Executive Assistant to Associate Director Clinical Operations (Control)

Make a meaningful impact by providing high-level support to senior leaders within one of Australia's largest and most respected ambulance services, while enjoying the benefits of a permanent part‑time role that supports work–life balance.

Why Join Us?

• Permanent part‑time position offering a strong work‑life balance.
• Salary packaging options to help maximise your take‑home pay.
• Potential job share arrangements to support flexible working.
• Access to learning and development opportunities.
• Opportunity to contribute to an organisation that delivers essential emergency healthcare services to the NSW community.
• Supportive and collaborative team environment.

Employment Type: Permanent Part‑time (14 hours per week)

Salary Range: $81,454.40 - $83,475.80 per annum (Snr Admin Assist.Gde 2) Pro rata based on hours worked

Location: Southern Control Centre, Barrack Heights

Closing Date: Sunday, 11:59 PM, 22 November 2026

About the opportunity

This role provides high level administrative, clerical, secretarial and systems support to the Associate Director Clinical Operations (Control) and within the Control Centre, generally.

About you

To be successful, you will bring:

• Excellent word processing, spreadsheet and database skills and systems support experience.
• Ability to organise, track and manage correspondence, documents, records and data-files.
• High level oral and written communication skills and dealing with staff, corporate stakeholders and the general community.
• Strong time management skills and the ability to prioritise competing tasks.
• Ability to research, collect and analyse databases and information.
• Proven ability and flexibility to work independently and as a team member.
• General office management skills, including petty cash, record keeping, stores and stationery, and coordinating committee/meeting processes

Need Further Information

• If you have any questions about this role, please contact Rebecca Wood via ************@health.nsw.gov.au
• Please refer to the Role Description for further information.
• Please refer to the Position Conditions for further information

Additional Information

• Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing.
• Eligibility lists and talent pools may be created and used to fill ongoing and temporary vacancies over the next 18 months at the same, or other locations, that are at the same grade and capability level.
• Applicants are expected to provide responses that reflect their own knowledge, experience, and understanding of the role.
• Any AI assisted content should still reflect your own capability; candidates may be asked to discuss or demonstrate examples during interview.
• If you are currently a Paramedic or in a role that is covered by the NSW Ambulance Death and Income Protection Benefits (State) Award 2022, please ensure that you have sought advice prior to accepting this position. For further information please contact Paramedic Insurance via***************@health.nsw.gov.au

Our Commitment

• NSW Ambulance is committed to achieving a diverse workforce that reflects the communities we serve. All are welcome to apply, including women, Aboriginal People, people from culturally diverse backgrounds, refugees, people of diverse genders and sexuality, and people living with a disability. We value the knowledge, skills, experiences, and perspectives that all people bring to our organisation, patients, communities, and workforce.
• If you are an Aboriginal job applicant and wish to obtain more information about applying for a role with NSW Ambulance, please contact our Aboriginal Workforce Engagement Coordinator via ***************@health.nsw.gov.au or visit Stepping Up. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles within NSW Health - visit https://www.steppingup.health.nsw.gov.au/
• If you wish to discuss any changes to the process, you may need to present your best self, including accessibility requirements; please contact the panel convenor or recruitment team for support at NSW Ambulance Corporate Recruitment Team via ***************@health.nsw.gov.au
  Additionally, you can contact the NSW Ambulance Diversity & Inclusion Team at***************@health.nsw.gov.au

Child Safe Employment

NSW Ambulance is dedicated to fostering a child‑safe environment that respects and upholds the rights of children and young people, aligned with NSW Health’s commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well‑being of children and young people, actively working to protect them from harm and abuse.