Executive Assistant - Supply (12 months)

Diageo España SA; Sydney; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid working

Competitive salary

Parental leave

Health & wellbeing programs

Career growth opportunities

Job summary

Diageo España SA in Sydney, Australia, seeks an Executive Assistant to support the Supply Director and coordinate site activities across Huntingwood. The role manages a complex calendar, travel, expenses and presentation materials, ensuring priorities are met with discretion and efficiency.

Hybrid role offering flexibility, exposure to global leadership and opportunities to drive employee engagement initiatives, leadership visits and site events while maintaining seamless executive operations.

Qualifications

• Proven experience as an EA/PA supporting senior leadership.
• Ability to manage complex calendars and travel in a fast-paced environment.
• High discretion with confidential information and strong communication skills.

Responsibilities

• Proactively manage the Supply Director’s calendar and priorities.
• Coordinate domestic and international travel, expenses and invoices.
• Coordinate Supply Leadership meetings, workshops, town halls and site activities.
• Support leadership visits, site events and employee engagement initiatives.
• Prepare executive presentations and meeting packs.

Skills

Calendar management

Travel coordination

Stakeholder management

Discretion & confidentiality

MS Office (Outlook/PowerPoint/Excel)

Tools

Concur

SharePoint

Outlook

PowerPoint

Teams

Job description

# Executive Assistant - Supply (12 months)Sydney,AustraliaPosted 10 hours agoFull timeJR1128887Share job postApplyWatchHelp transform our business as we take our brands to new heights and build new ones as part of shaping the next generation of celebrations for consumers around the world. Join us for career defining opportunities that give you the chance to thrive.## Job Description**Who are we:**With over 200 brands sold in nearly 180 countries, we’re the world’s leading premium drinks company. From global icons like Johnnie Walker, Guinness and Tanqueray to local favourites like Bundaberg, we craft brands chosen for life’s moments — from everyday connections to landmark celebrations.Bring your talent, curiosity and ambition, and strive for your personal best alongside people who challenge, support and learn from each other. Together, as one outstanding team, we keep learning, improving and raising the bar for our brands, our business and each other.Join us and play your part in making life’s moments mean a little more.**About the Function:**Supply Chain & Manufacturing is where our brands are made, moved and delivered to the world.With over half of our people working across more than 100 sites, this is a complex, large-scale operation that brings together production, logistics, engineering and supplier partnerships.It’s fast-paced and hands-on, with teams working together to ensure quality, efficiency and sustainability at every stage. From sourcing ingredients to getting products into customers’ hands, you’ll play a role in delivering the brands people know and love.**About the Role:**The **Executive Assistant – Supply Director & Site Coordination** is a high-impact role supporting the Supply Director Australia while helping coordinate key activities across the Huntingwood Supply organisation. You’ll be a trusted partner who keeps a complex executive agenda moving, anticipates priorities and ensures meetings, travel, communications and business activities run seamlessly.Alongside executive support, you’ll play a key role in coordinating leadership visits, site events and employee engagement initiatives, connecting people and priorities across the site.***This is a fixed-term opportunity covering family leave from 1 December 2026 to 1 December 2027.*****Role Responsibilities:*** Proactively manage the Supply Director’s complex calendar, priorities, meetings and follow-ups, ensuring time is focused on the most critical business priorities.* Coordinate domestic and international travel, expenses, invoices and other executive administration with accuracy and confidentiality.* Coordinate Supply Leadership meetings, workshops, town halls and key site activities, including agendas, meeting materials, rooms, technology and catering.* Manage logistics for regional and global leadership visits to Huntingwood, coordinating site access, transportation, PPE, tours, agendas and stakeholder requirements.* Support employee engagement activities including site celebrations, recognition, raffles, employee store initiatives and other events that contribute to a positive site experience.* Prepare and coordinate executive presentations, meeting packs, correspondence and communications for the Supply Director and Leadership Team.* Act as a proactive coordination point across Supply, site, regional and global stakeholders, anticipating needs, resolving issues and continuously improving ways of working.**Experience / Skills Required:*** Proven experience as an Executive Assistant, Personal Assistant, Team Coordinator, Senior Administrator or similar role supporting senior leadership.* Strong experience managing complex calendars, competing priorities, meetings and executive requirements in a fast-paced environment.* Experience coordinating domestic and international travel, expenses, invoices and other executive administration.* Strong organisational skills with exceptional attention to detail, follow-through and ability to anticipate what is needed.* Excellent communication and stakeholder management skills, with confidence working with senior leaders and stakeholders at all levels.* High level of discretion and judgement when managing confidential and sensitive information.* Strong Microsoft Office capability, particularly Outlook, Teams, PowerPoint, Word and Excel; experience with Concur, SharePoint or similar systems is advantageous.**Flexible Working:**Flexibility is key to our success. Talk to us about what flexibility means to you, so that you’re supported to manage your wellbeing and balance your priorities from day one.**Rewards & Benefits:**At Diageo, we offer more than just a role— we offer an environment where you can thrive, grow and be recognised for your impact.* **Competitive reward** – Market-leading salary, performance-driven bonus and industry perks* **Flexible ways of working** – Hybrid working with no set office days, empowering you to balance work and life in a way that works for you* **Industry-leading family leave** – Generous paid parental leave for all parents, along with support for life’s key moments* **Health & wellbeing** – Comprehensive support including mental health resources, wellbeing initiatives and employee assistance programmes* **Career growth** – Access to global opportunities, leading learning programmes and clear pathways for development* **Inclusive culture** – A values-led, inclusive environment where you can bring your whole self to work* **Product perks** – Employee discounts and experiences across our iconic portfolio**Commitment to Inclusion & Diversity:**Our purpose is crafting iconic drinks chosen for life’s moments. And it’s our people, with their different experiences, perspectives and talents, who make that possible.We value diversity in its broadest sense and want everyone to feel they can belong, contribute and strive for their personal best. You’ll work alongside people with different backgrounds, experiences and perspectives — challenging, supporting and learning from one another as one outstanding team.Together, we’re constantly learning and improving, combining the strength of our people, capabilities and iconic brands to raise the bar, grow and win. Wherever you join us, you’ll have the opportunity to contribute, make an impact and play your part in making life’s moments mean a little more.Ready to bring your best? This could be your opportunity.If you require a reasonable adjustment, please ensure that you capture this information when you submit your application.