Executive Assistant - Public Law

Minter Ellison; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Minter Ellison is looking for a Legal Executive Assistant for their Insurance & Corporate Risk team in Sydney. This role involves high-level support to senior legal professionals, including management of court documents, diary scheduling, and administrative tasks. Ideal candidates will bring strong organisational skills, attention to detail, and a commitment to collaborative success.

Qualifications

• Experience in a similar role as an Executive or Legal Assistant.
• Strong understanding of legal administration processes.
• Resilience and commitment to excellence.

Responsibilities

• High volume file management including court documents.
• Extensive diary management and meeting organization.
• Processing invoices and database management.

Skills

Organisational skills

Attention to detail

Teamwork

Time management

MS Office proficiency

Job description

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MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

An exciting opportunity exists for a Legal Executive Assistant to join our Insurance & Corporate Risk team, providing dedicated support to our Public Law practice. In this role, you will provide high-level assistance to a team of senior legal professionals known for their expertise, dedication and collaborative approach. You will be part of a supportive environment, working closely with other Legal Executive Assistants to ensure seamless day-to-day operations and contribute to the team’s overall success .

We are looking for someone who is enthusiastic, proactive and a self-starter.

As a key member of the team, your main responsibilities will include:

• high volume file management including file opening , filing and serving court documents;
• email and inbox management;
• reviewing weekly rosters and assisting with task allocation;
• extensive diary management including organising meetings and sending calendar appointments for court listings;
• downloading and receipting client and tribunal files;
• using online portals to monitor and file documents with Courts and Tribunals;
• drafting correspondence, document production and amendments including use of precedents;
• arranging summons requests;
• processing invoices for third party payors;
• database management and coordination ;
• updating Excel spreadsheets and producing fortnightly and monthly reports;
• performing general administrative tasks such as photocopying, posting, arranging couriers and delivering briefs to counsel as required;
• occasionally arranging travel through TravelEdge.

What you need

The successful candidate will have an interest in legal administration and a strong willingness to learn. Ideally, you will have experience in a similar role as an Executive or Legal Assistant within a litigation and personal injury environment, and demonstrate the following:

• excellent prioritisation and organisational skills;
• resilience and a strong commitment to excellence;
• self-motivation and the ability to work in a highly collaborative team environment;
• strong understanding of MS Office applications;
• ability to work under pressure and manage competing priorities and deadlines;
• a team orientated mindset with a focus on building strong working relationships;
• high level of accuracy and attention to detail;
• initiative and a genuine desire to contribute to team success.

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [e-mail].