Executive Assistant, Improvement

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

The Department of Health in Victoria seeks an Executive Assistant to provide high‑level confidential support to the Executive Director, Improvement, and their team in Melbourne. You will coordinate activities, manage schedules, and liaise with senior government and health sector stakeholders to keep projects on track.

Ideal candidates will have a business qualification, strong Microsoft Office skills, and a solid understanding of Victorian health systems and departmental processes.

Qualifications

• A tertiary qualification in business would be advantageous.
• Experience with Microsoft Office, record keeping legislation, and departmental processes for finance, procurement and recruitment.
• Knowledge of the Victorian health system and department operating processes is essential.

Skills

Microsoft Office proficiency

Record keeping knowledge

Stakeholder coordination

Education

Bachelor-level/tertiary qualification in business or related field

Tools

Microsoft Office

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/DH/SCV/723439

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on
supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with
communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and
wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life.

About the role:

The Executive Assistant provides high-level, confidential executive and business support to the Executive Director, Improvement, and their team. The role is critical to enabling the efficient operation of the Office of the Executive Director, supporting delivery of government priorities and maintaining a high‑performing, connected branch.

The Executive Assistant is a key coordinating link between the Executive Director and the Improvement branch and provides a pivotal point of contact for key stakeholders from government, health and private sectors, requiring a high level of professionalism, initiative and collaboration.

About us:

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

About you:

• A tertiary qualification in business would be advantageous.
• Experience and expertise in the use of Microsoft office, record keeping legislation and departmental processes for finance, procurement and recruitment
• A sound understanding of the Victorian health system, and knowledge of the department and its operating processes and information systems is essential.

What we offer:

• The opportunity to perform meaningful work, making direct contributions toward enablingVictorians to be the healthiest people in the world.
• A wide range of growth and development opportunities within the department and wider Victorian Public Service.
• A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process [e-mail] . For more information on our commitment to inclusion and diversity seeinclusion and diversity at the Department of Health .

If you have any queries in relation to participation in recruitment processes at Health, or experience any issues in applying, please feel free to email [e-mail] . If you have questions regarding the role, please message the contact person listed on the advertisement directly.

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be trea ted in line with our Privacy Policy .

Applications close Sunday 27 September 2026 at 11.59pm