Executive Assistant

The Living Company; Sydney; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Paid leave days

Employee discounts

Annual vaccinations

Skin checks

Employee referral programs

Employee assistance programs

Job summary

The Living Company is seeking an Executive Assistant to provide comprehensive administrative support to our senior finance executive in Sydney's CBD. You will manage complex calendars, coordinate travel, prepare reports, create professional communications and liaise with stakeholders to keep priorities moving in a fast-paced environment.

With 2+ years of executive support experience, you will bring high-level organisation, exceptional communication and a proactive attitude to a dynamic,

Qualifications

• Minimum 2 years' experience supporting senior leaders in an Executive Assistant, Personal Assistant or similar executive business support role.
• Highly organized approach with ability to manage multiple priorities and keep everything running smoothly.
• Excellent communication and relationship-building skills, with confidence to work with stakeholders at all levels.
• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.

Responsibilities

• Manage complex calendars, scheduling meetings and coordinating travel arrangements.
• Handle expense reports, budget tracking, raising purchase orders and invoice processing.
• Coordinate meetings, events and site visits, including logistics, technology, catering and agendas.
• Prepare presentations, reports and professional correspondence.
• Act as a key point of contact for internal and external stakeholders, ensuring timely and effective communication.
• Provide general administrative support across the Finance team when required.
• Create a professional, welcoming and well-organised experience for executives, visitors and stakeholders.

Skills

Calendar management

Executive support

MS Office

Stakeholder engagement

Attention to detail

Tools

Microsoft Office Suite

Job description

Sydney CBD | Full-Time | On-Site (5 Days)

WHO WE ARE

Founded in 2013 as Scape Australia, leaders in student housing, we've since grown into a vertically integrated living platform known as The Living Company; managing $17B in assets across Student Living (Scape), Rent to Live – Affordable Housing (RTL Co.), and Retirement Living (Aveo); spanning site origination, investment, planning, design, development, construction, and operations. The Living Company is reshaping the way Australians live by delivering sustainable, community-driven, and high-quality spaces across the country.

THE ROLE

As Executive Assistant, you'll provide comprehensive administrative support to our senior finance executive, ensuring diaries are on track, meetings are organised, travel is booked and general priorities keep moving. builds strong relationships and thrive in a vibrant, fast-paced corporate environment. No two days are the same, making it the perfect opportunity for someone who enjoys variety and takes pride in keeping everything running seamlessly.

Day-to-day you will be (but not limited to):

• Managing complex calendars, scheduling meetings and coordinating travel arrangements, with a practical-thinking mindset
• Handling expense reports, budget tracking, raising purchase orders and invoice processing
• Coordinating meetings, events and site visits, including logistics, technology, catering and agendas
• Preparing presentations, reports and professional correspondence
• Acting as a key point of contact for internal and external stakeholders, ensuring timely and effective communication
• Providing general administrative support across the Finance team when required
• Creating a professional, welcoming and well-organised experience for executives, visitors and stakeholders

WHAT YOU'LL BRING

• Minimum 2 years' experience supporting senior leaders in an Executive Assistant, Personal Assistant or similar executive business support role
• A highly organised approach, with the ability to manage multiple priorities and keep everything running smoothly
• Excellent communication and relationship-building skills, with the confidence to work with stakeholders at all levels
• A genuine enjoyment of working in a fast-paced environment, with pride in delivering high-quality work and exceptional attention to detail
• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
• A polished, professional approach, positive attitude and willingness to jump in wherever support is needed

WHY SHOULD YOU JOIN?

• Be at the centre of a fast-paced corporate environment where you'll build relationships across the business
• Work alongside approachable leaders in a role that offers variety, autonomy and the opportunity to make a real impact every day
• Be part of a purpose-led organisation shaping how Australians live
• Exposure to a large, diversified living platform with real scale and complexity
• Health and well-being benefits including paid leave days, health insurance, retail and leisure discounts, annual vaccinations, skin checks, employee referral programs and employee assistance programs

At The Living Company, we honour and welcome the rich heritage and contributions of First Nations and Indigenous peoples. Our workplace embraces diversity and strives to create an inclusive environment that respects and values your culture, traditions, and perspectives. Join us in building a harmonious and empowered community where everyone's voice is heard and celebrated.