Executive Assistant

Platinum Pacific Partners; Sydney; On-site; AUD 90,000 - 140,000; Full time

Job summary

Platinum Pacific Partners is seeking an experienced Executive Assistant to support a 6-person Private Equity team, from Managing Director to Associate, in Sydney CBD. You will act as a trusted right hand, ensuring priorities align, time is optimized, and daily operations run with precision.

The role offers coverage within an internal EA network in a fast-paced environment. You will manage complex diaries, coordinate meetings with senior stakeholders and clients, organize travel and events, and

Qualifications

• 5+ years as an Executive Assistant in financial services or fast-paced environments.
• Advanced proficiency with Microsoft Office and strong written/verbal communication.
• Strong commercial awareness and ability to manage multiple senior stakeholders.

Responsibilities

• Complex diary management for MD and Director, balancing priorities.
• Coordinate internal/external meetings with senior stakeholders and clients.
• Plan domestic and international travel with detailed itineraries.
• Support the broader team with ad hoc operational coordination.

Skills

Diary management

Stakeholder management

Travel coordination

Executive support

Time management

Tools

Microsoft Office

Job description

Job Description

Our client is a highly regarded Investment Manager based in Sydney CBD, with a strong reputation globally and outperforming their competition. With a consistent team, they offer a high-performance, collegiate environment where this role will play a critical part in keeping the business running seamlessly.

The Opportunity

This is a pivotal Executive Assistant role supporting a team of 6 within the Private Equity team, ranging from Managing Director level through to Associate. Operating at the heart of the business, you will act as a true right hand, ensuring priorities are aligned, time is optimised, and the day-to-day runs with precision. You will join a team of EAs to offer an internal network and coverage when needed. This is a fast-paced, high-touch environment suited to an EA who thrives under pressure, enjoys being across everything, and takes pride in anticipating needs before they arise.

Key Responsibilities

Executive Support & Diary Management

• Complex diary management for a Managing Director and Director, balancing competing priorities
• Proactively manage scheduling, anticipating conflicts and resolving issues before they arise
• Coordinate internal and external meetings, including senior stakeholders and clients
• Act as a key point of contact, managing calls, correspondence, and inbox flow

Travel, Events & Operations

• End-to-end coordination of domestic and international travel, including detailed itineraries for the team
• Organise client and investor meetings, events, including logistics, venues, and catering
• Support the broader team with ad hoc coordination and operational requirements

About You

• 5+ years' experience as an Executive Assistant, ideally within financial services, private equity, investment banking, or a similarly fast-paced environment
• Strong commercial awareness with the ability to understand business priorities and operate accordingly
• Proven ability to support multiple senior stakeholders in a high-pressure environment
• Highly organised with exceptional attention to detail and time management skills
• Confident communicator with strong written and verbal skills
• Proactive, solutions-oriented, and comfortable working with shifting priorities
• Advanced proficiency across Microsoft Office (Outlook, Word, Excel, PowerPoint)

Why This Role

This is an opportunity to join a high-performing investment team where you will be trusted, valued, and embedded in the business. You will work closely with senior leadership, gain exposure to a dynamic private equity environment, and play a key role in enabling the team's success.