Executive Assistant

Australian Securities Exchange; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work options

Flexible working arrangements

Job summary

Australian Securities Exchange in Sydney is seeking an experienced Executive Assistant to support the Group General Counsel and Company Secretary. You will manage calendars, coordinate meetings and prepare briefs for senior leaders.

You will partner with Board members, finance and governance teams, and help deliver strategic projects in a fast-paced environment. A hybrid work model and supportive culture are offered.

Qualifications

• Experience in Executive Assistant and Legal Secretary roles.
• Maturity and discretion to handle highly confidential matters.
• Experience dealing with Board and Senior Executives.
• Attention to detail and accuracy in all work.
• Advanced knowledge of Copilot, SharePoint, MS Outlook, Word, Excel, PowerPoint & Adobe Acrobat.

Responsibilities

• Manage and prioritise diary, meetings and functions for the Group General Counsel & Company Secretary.
• Manage emails and documents, filing softcopy and hardcopy correspondence.
• Ensure documents are filed in the document management system and act as a system super user.
• Review invoices and process expenses for GGC&CS.
• Monitor budgets and liaise with Finance and GGC&CS.
• Assist with compiling Board papers and strategic projects.
• Develop relationships with ASX executives and their assistants.
• Support with general administrative duties and team events.
• Arrange Town Halls and Team Events; prepare meeting agendas.

Skills

Executive Assistant

Legal Secretary

Discretion

Board interactions

Attention to detail

Tools

SharePoint

MS Outlook

MS Word

MS Excel

MS PowerPoint

Adobe Acrobat

Co-Pilot

Job description

Australian Securities Exchange – Sydney NSW

ASX: Powering Australia's financial markets

Why join the ASX?

When you join ASX, you're joining a company with a strong purpose - to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you'll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.

www.asx.com.au/about/careers/a-great-place-to-work

We are more than a securities exchange!

The ASX team brings together talented people from a diverse range of disciplines.

We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We're proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we're committed to a fair and inclusive workplace where everyone can thrive.

About the team and role:

An opportunity to be the face of the General Counsel and Company Secretary team, providing professional and quality executive assistant support to the Group General Counsel and Company Secretary of the ASX. An exciting opportunity for an experienced legal and governance Executive Assistant to add value across a high performing Office of General Counsel and Company Secretariat team. The team was selected as a finalist in the Association of Corporate Counsel's Large Legal Team of the Year Award in 2026.

What you will be doing:

Provide executive support and assistance to the Group General Counsel & Company Secretary in the following areas:

• Manage and prioritise diary, meeting and functions, ensuring the Group General Counsel & Company Secretary is fully briefed and prepared for meetings


• Manage emails and documents including filing of softcopy and hardcopy correspondence


• Ensuring documents are filed in the document management system and being a super user of the system, encouraging good file management across the team


• Reviewing and approving invoices and processing expenses for GGC&CS


• Reviewing and monitoring budget and liaising with Finance and GGC&CS


• Assisting with timely collation and preparation of Board papers


• Assist with strategic projects and research for Group General Counsel & Company Secretary


• Develop professional and productive relationships with the ASX Group Executives and their assistants


• Develop professional and productive relationships with Group General Counsel direct reports and team


• Develop professional and productive relationships with the Company Secretariat team and directors


• General office and administrative duties including photocopying, binding and printing, training, team events


• Arrangements of Town Halls and Team Events


• Preparation of agendas for OGC LT Meetings and Team Meetings


• Collation of documentation for Group General Counsel Accountability Statement

What you will bring:

• Experience in Executive Assistant and Legal Secretary roles


• Demonstrated maturity and discretion to deal with highly confidential and sensitive matters


• Experience in dealing with Board and Senior Executives


• Demonstrated attention to detail and accuracy in all work


• Advanced knowledge of Co-Pilot, SharePoint, MS Outlook, Word, Excel, PowerPoint & Adobe Acrobat

We make hiring decisions based on your skills, capabilities and experience, and how you'll help us to live our values. We encourage you to apply even if you don't meet all the criteria of this role.

If you need any adjustments during the application or interview process to help you present your best self, please let us know at *******@asx.com.au.

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.

To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.