Executive Assistant

Adecco; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Adecco is seeking an experienced executive assistant to support senior leaders with calendar management, travel coordination, and confidential communications. The role includes handling onboarding and exits, managing meetings, and ensuring seamless operations across internal communications tools.

The candidate will coordinate ROB cadence, support stakeholder engagement, and contribute to continuous process improvements.

Qualifications

• Demonstrated verbal and written communication skills.
• Strong multitasking and time management abilities.
• Able to maintain strict confidentiality.
• Experience in event planning and logistics.
• Demonstrated leadership and mentoring capabilities.
• Proficiency with Microsoft Word, Excel and PowerPoint.

Responsibilities

• Manage complex calendars with high priority awareness.
• Maintain confidentiality for sensitive matters.
• Handle Outlook, Teams, and SharePoint tasks.
• Support employee lifecycle processes (onboarding/exits).
• Coordinate vendor and visitor interactions.
• Prepare meetings and track action items.

Skills

Verbal and written communication

Multi-tasking

Confidentiality

Event planning

Leadership and mentoring

Microsoft Word

Excel

PowerPoint

Time management

Independent work

Adaptability

IT experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

End Date: 6 months initially, with intention to extend to 18 Months

Daily Schedule & OT estimate: 5 days/week, 8 hours/day

Other responsibilities

• Manage complex calendars with a strong understanding of business priorities
• Maintain strict confidentiality for sensitive matters

Internal operations & communications

• Manage Outlook distribution lists, Teams sites, and SharePoint
• Support employee lifecycle processes (onboarding and exits)
• Manage purchase and expense processes, ensuring policy compliance
• Coordinate vendor and visitor interactions
• Manage meeting preparation and follow-ups, including action tracking
• Assist with executive visits and ensure effective stakeholder communication
• Support team engagement initiatives and morale-building activities

Rhythm of Business (ROB)

• Coordinate ROB cadences and planning across stakeholders
• Support execution and continuous improvement of ROB processes
• Coordinate domestic and international travel logistics
• Prepare detailed itineraries to maximize trip effectiveness
• Ensure compliance with travel policies and documentation requirements

Candidate Requirements

Skills

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage one's time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Agility, previous experience from stable roles
• fast paced experience - IT experience would be preferable

Skills & Qualifications

• Strong communication, organization, and multitasking skills
• Ability to work independently and manage time effectively
• High level of discretion and confidentiality
• Experience in event coordination
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• 6+ years of experience, preferably 7-8 years and experienced supporting executives