Executive Assistant

Opal; Morwell; On-site; AUD 70,000 - 90,000; Full time

Job summary

A leading paper manufacturing company in Morwell, Victoria, is seeking an experienced Executive Assistant to provide high-level administrative support to the General Manager. This role will involve managing sensitive communications, coordinating meetings and events, and ensuring effective logistical support. The ideal candidate will have 3–5 years of experience, strong organizational skills, and proficiency in MS Office. The role offers a unique opportunity for career development and is positioned within a dynamic team environment.

Qualifications

• Minimum of 3–5 years of experience in a senior administrative or executive assistant role.
• Previous experience supporting C-suite or senior executives preferred.
• High level of discretion, integrity, and confidentiality.
• Ability to manage competing priorities under pressure.

Responsibilities

• Prepare agendas, briefs, and background documents for meetings.
• Draft, review, and manage communications on behalf of the General Manager.
• Coordinate logistics for meetings, events, and conferences.
• Process invoices, expenses, and budget-related documentation.
• Serve as the primary point of contact between the executive and stakeholders.

Skills

Organizational skills

Time-management skills

Discretion

MS Office proficiency

Problem-solving skills

Project management skills

Education

Tertiary qualifications in business administration

Tools

SAP procurement

Job description

Job description:

Discover Opal….

We manufacture goods that you see, touch, and use every day and our customer base includes some of the biggest names in FMCG, Retail and Fresh Produce.

We stand for innovation, smart solutions, and sustainability!

Discover the Opportunity....

We have an exciting new opportunity available for an Executive Assistant to join our Opal Australian Paper Team at the Maryvale paper mill site in the Latrobe Valley in Victoria. This role will work with the General Manager Maryvale providing high-level and trusted administrative support, handling a wide range of executive, administrative, and office support duties.

In this role you will be responsible for, but not limited to, the following:

• Preparing agendas, briefs, and background documents for meetings
• Drafting, reviewing and managing communications on behalf of the General Manager
• Coordinating logistics for meetings, events, and conferences
• Processing invoices, expenses, and budget-related documentation
• Serving as the primary point of contact between the executive and internal/external stakeholders
• Handling sensitive and confidential information with discretion
• Assisting in preparing reports, presentations, and proposals

Discover Yourself….

We are able to offer a varied career journey with experiential learning gained from cross-functional and lateral moves. We embrace diversity in all its forms, and we look for curious individuals who thrive in an environment of change.

Specifically for this role, we expect you will have;

• A minimum of 3–5 years of experience in a senior administrative or executive assistant role
• Previous experience supporting C-suite or senior executives (preferred)
• Tertiary qualifications in business administration or related field (desirable)
• Excellent organizational and time-management skills
• A high level of discretion, integrity, and confidentiality
• Advanced proficiency in the full MS Office suite and ability to acquire proficiency in range of other business applications (e.g. SAP procurement)
• Ability to manage competing priorities under pressure
• Strong organizational, problem-solving and project management skill

Discover more… by visiting our website at www.opalanz.com

For more information, please contact Annik Pearson or jump right in by sending us your CV.