Executive Assistant

Orica; City of Melbourne; Hybrid; AUD 110,000 - 150,000; Full time

Job summary

Orica in Melbourne is seeking an experienced Executive Assistant to provide high‑level support to the Chief Financial Officer and Senior Vice President Development. This hybrid role requires managing complex diaries, coordinating domestic and international travel, and ensuring governance activities are delivered with confidentiality and discretion.

Working closely with the CFO, SVP Development, CEO, Board and senior leaders, you will plan meetings, prepare materials, manage expenses, and

Qualifications

• Experience as an Executive Assistant for C-suite or senior leaders in a complex environment.
• Diary management across multiple time zones and international travel.
• Strong organisational and prioritisation skills with attention to detail.
• Excellent written and verbal communication with senior stakeholders.
• Professionalism, discretion, and sound judgement handling confidential information.
• Proactive, collaborative, and able to work independently.

Responsibilities

• Manage complex diaries for CFO and SVP Development.
• Coordinate domestic and international travel itineraries and visas.
• Prepare executive correspondence, presentations, reports, and briefing materials.
• Manage expenses, approvals, PO and invoices per policies.
• Coordinate governance and leadership meetings, agendas, papers, and action tracking.
• Support Board-related interactions with schedules and materials.
• Ensure executives are prepared for meetings and handle confidential information with discretion.
• Build relationships with stakeholders across Finance and Development.

Skills

C-suite support

Diary management

International travel

Communication skills

Discretion

Stakeholder management

Job description

At Orica, it’s the power of our people that leads change and shapes our futures. Every day, all around the world, our people help mobilise vital resources essential to progress. Established in 1874, we have grown to become the world leader in mining and civil blasting with a diverse of team of more than 13,000 across the world.

It’s an exciting time to join us – we are shaping the future of mining through digital and automated technologies, embracing new ways of thinking, pioneering innovation and reimagining the way we work.

About the role

We are pleased to offer an exciting opportunity for an experienced Executive Assistant to provide high-level support to Orica's Chief Financial Officer and Senior Vice President Development.

As a trusted partner to two members of Orica's Executive Committee, you will play a key role in the effective operation of both offices, providing confidential, proactive and highly organised support across a broad range of business activities. Working in a fast-paced environment, you will manage complex schedules, coordinate competing priorities and ensure critical interactions and commitments are delivered seamlessly.

Working closely with the CFO and SVP Development, you will engage with the Chief Executive Officer, Board of Directors, Executive Committee and senior leaders across the organisation. You will help ensure meetings, governance activities, travel, communications and key business initiatives are coordinated and executed to a consistently high standard.

This is a hybrid role based in Melbourne, with an expectation of four days per week in the office to support the pace, complexity and stakeholder engagement required of the position.

The closing date for applications is Friday 18 September at 5:00 pm AEST.

What you will be doing

Executive Support & Administration

Manage complex and frequently changing diaries for the CFO and SVP Development, ensuring effective time management and alignment to business priorities.

Coordinate domestic and international travel, including itineraries, logistics, accommodation, visas and contingency planning.

Prepare, coordinate and review executive correspondence, presentations, reports and briefing materials.

Manage expenses, approvals, purchase orders and invoices in accordance with company policies and processes.

Meeting Planning & Management

Coordinate leadership, governance and stakeholder meetings, including agendas, papers, presentations, action tracking and follow-up activities.

Support Executive Committee and Board-related interactions by managing schedules, meeting materials and logistics with professionalism and discretion.

Ensure both executives are well prepared for key meetings, events and business engagements. Handle confidential and sensitive information with sound judgement, diplomacy and discretion.

Stakeholder Management & Correspondence

Act as a key point of contact for the CFO and SVP Development, managing requests and ensuring timely follow-through.

Build strong working relationships with senior leaders, Executive Assistants and internal and external stakeholders.

Facilitate effective communication and coordination across the Finance and Development functions.

What you will bring

Demonstrated experience as an Executive Assistant supporting C-suite executives, Executive Committee members, or similarly senior leaders in a complex corporate environment.

Proven capability in complex diary management and international travel coordination across multiple time zones.

Exceptional organisational and prioritisation skills, with the ability to manage competing demands while maintaining close attention to detail.

Excellent written and verbal communication skills, with confidence working alongside senior stakeholders.

High levels of professionalism, discretion, and sound judgement when handling confidential information.

A proactive and collaborative approach, driven by strong initiative, sharp anticipation of needs, and the ability to work independently.

What we offer

As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills.

You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home.

We respect and value all

Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone’s contributions.

All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.