Executive Assistant

Monash University; City of Melbourne; On-site; AUD 111,000 - 121,000; Full time

Job summary

Monash University is seeking an experienced Executive Assistant at the Clayton campus to support the Provost and Senior Vice-President with executive secretarial duties, calendar and travel management, and coordination of meetings and official communications.

The successful candidate will manage complex workflows, prepare briefing papers and presentations, and oversee arrangements for events and conferences, ensuring professional operation of the Office.

Qualifications

• Degree qualification in a relevant field with extensive experience.
• Experience in executive support or administration.
• Strong organisational skills and sound judgement.

Responsibilities

• Provide executive secretarial, administrative and office management support to the Provost and Senior Vice-President and senior colleagues.
• Manage communications, calendars, travel, meetings, and prepare/edit briefing papers and official correspondence.
• Coordinate events and workshops; liaise with diverse stakeholders and escalate issues as needed.

Education

Degree qualification in a relevant field with extensive experience

Job description

Job No.: 696232

Location: Clayton campus

Employment Type: Full-time

Duration: Continuing appointment

Remuneration: $110,527 - $121,227 pa HEW Level 07 (plus 17% employer superannuation)

• Amplify your impact at a world top 50 University
• Join our inclusive, collaborative community
• Be surrounded by extraordinary ideas - and the people who discover them

The Opportunity

The Office of the Provost and Senior Vice-President has an exciting opportunity for an experienced, highly organised Executive Assistant.

The Executive Assistant provides a range of executive secretarial, administrative and office management services to the Provost and Senior Vice-President, the Office of the Provost and Senior Vice-President and other senior managers and colleagues.

This is a trusted role for a proactive Executive Assistant who can anticipate needs, exercise sound judgement and ensure the Office operates efficiently and professionally. As the successful candidate, you will manage communication and workflows, prepare and edit briefing papers, presentations, and official correspondence, and oversee calendar, travel and meeting logistics.

You will also apply organisational policy and coordinate key events, including workshops and conferences. Additionally, you will act as a vital conduit between senior managers and diverse stakeholders, colleagues and clients. You will confidently handle complex matters by sharing information, delegating tasks and escalating issues as appropriate.

The ideal candidate will bring a strong educational background or substantial relevant skills and work experience. The role requires a degree qualification in a relevant field with extensive relevant experience; or extensive experience and management expertise in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training.

About Monash University

At Monash, work feels different. There's a sense of belonging, from contributing to something ground breaking - a place where great things happen.

We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.

In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.

Learn more about Monash.

Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

Today, we have the momentum to create the future we need for generations to come. Accelerate your change here.

Enquiries: Ms Helen Lee, Director, Strategy and Major Projects, [phone]

Position Description: Executive Assistant

Applications Close: Thursday 17 September 2026, 11:55pm AEST