Executive Assistant

Aligned Leisure; City of Melbourne; On-site; AUD 42,000 - 52,000; Part time

Benefits offered by this job

Free gym membership

Richmond FC membership

20% discount at Roar Store

Leave entitlements

Play Well wellness portal

Career development opportunities

Collaborative work environment

Job summary

Aligned Leisure, a Richmond Football Club subsidiary in Victoria, seeks an experienced Executive Assistant to support the CEO and Executive Leadership Team from our Head Office in Richmond. The role is a permanent part-time position (0.6 FTE, 3 days per week) based at Richmond.

You will manage the CEO’s calendar, travel, governance activities, and key organisational events while safeguarding confidential information.

Qualifications

• Proven experience as an Executive Assistant or in a similar executive-level support position.
• Excellent written and verbal communication skills.
• Experience supporting Boards or corporate governance processes.
• Advanced proficiency in Microsoft 365, SharePoint and digital collaboration tools.
• Ability to manage multiple priorities and deadlines.
• Discretion and the ability to handle confidential information.
• Experience supporting senior executives and engaging with senior stakeholders.
• Demonstrated autonomy and proactive work style.

Responsibilities

• Managing the CEO's calendar, appointments, correspondence and key communications while ensuring priorities are effectively coordinated.
• Coordinating travel arrangements, accommodation and itineraries for the CEO and Executive Leadership Team.
• Monitoring executive priorities, coordinating projects and ensuring actions and deliverables are completed on time.
• Supporting Board and Sub-Committee governance activities, including meeting coordination, agenda preparation, minute taking and action tracking.
• Managing and enhancing executive office systems, digital tools and databases to improve workflow efficiency.
• Acting as a key liaison between the CEO and internal and external stakeholders.
• Coordinating logistics for organisational events, conferences and leadership activities.
• Maintaining the highest levels of confidentiality and discretion.

Skills

Executive support

Organisational skills

Communication skills

Board governance

Discretion

Stakeholder engagement

Autonomy

Senior executives support

Tools

Microsoft 365

SharePoint

Job description

• Rare opportunity to work closely with the CEO and ELTof one of Australia's leading leisure management organisations
• Play a key role in supporting executive operations, Board administration, and major organisational events
• Benefit from free gym membership, Richmond Football Club membership and additional employee discounts

About Aligned Leisure

Aligned Leisure is a 100% owned subsidiary of the Richmond Football Club, established as a vehicle to manage the operations of Richmond’s health, fitness and leisure business activities. Supported by the people and business systems of the Richmond Football Club, Aligned Leisure currently operates 57 leisure centres, community stadiums, pools, gyms, skate parks, gymnastics programs and other facilities throughout Victoria and New South Wales.

Aligned Leisure is a purpose-driven organisation. Our purpose, connecting to thrive and win, is the reason we exist. Our people are supported and encouraged to deliver on this purpose in their interactions with colleagues and customers. Through this purpose, our people help us enrich communities and ignite connections.

21/09/2026

14/10/2026

Permanent - Part Time

Richmond

Administration,Executive

• Rare opportunity to work closely with the CEO and ELTof one of Australia's leading leisure management organisations
• Play a key role in supporting executive operations, Board administration, and major organisational events
• Benefit from free gym membership, Richmond Football Club membership and additional employee discounts

About Aligned Leisure

Aligned Leisure is a 100% owned subsidiary of the Richmond Football Club, established as a vehicle to manage the operations of Richmond’s health, fitness and leisure business activities. Supported by the people and business systems of the Richmond Football Club, Aligned Leisure currently operates 57 leisure centres, community stadiums, pools, gyms, skate parks, gymnastics programs and other facilities throughout Victoria and New South Wales.

Aligned Leisure is a purpose-driven organisation. Our purpose, connecting to thrive and win, is the reason we exist. Our people are supported and encouraged to deliver on this purpose in their interactions with colleagues and customers. Through this purpose, our people help us enrich communities and ignite connections.

Job Description

We are seeking a highly organised, proactive and professional Executive Assistant to support our Chief Executive Officer and Executive Leadership Team. Based at our Head Office in Richmond, this role is central to ensuring the smooth operation of the CEO’s office and supporting the delivery of key organisational initiatives.

As Executive Assistant, you will be responsible for providing high-level administrative and executive support, managing priorities, coordinating Board and governance activities, and supporting organisational events and travel. You will be trusted to manage sensitive information with discretion while using technology and systems to improve efficiency and effectiveness across the executive office.

Your responsibilities will include, but not be limited to:

• Managing the CEO's calendar, appointments, correspondence and key communications while ensuring priorities are effectively coordinated.
• Coordinating travel arrangements, accommodation and itineraries for the CEO and Executive Leadership Team.
• Monitoring executive priorities, coordinating special projects and ensuring actions and deliverables are completed on time.
• Supporting Board and Sub-Committee governance activities, including meeting coordination, agenda preparation, minute taking and action tracking.
• Managing and enhancing executive office systems, digital tools and databases to improve workflow efficiency and decision-making.
• Acting as a key liaison between the CEO and internal and external stakeholders.
• Coordinating logistics for organisational events, conferences and leadership activities.
• Maintaining the highest levels of confidentiality, professionalism and discretion in all aspects of the role.

This position is offered on a permanent part-time basis (0.6 FTE, 3 days per week) and is based at our offices at Richmond Football Club.

Benefits

Aligned Leisure recognises, rewards and supports our people. By joining our team, you'll have access to:

• Free gym and aquatic membership
• Generous annual leave and parental leave entitlements
• Free Richmond Football Club membership + 20% discount at the Roar Store
• Discounts on swim and gym merchandise
• Access to the Play Well employee wellness portal (on-demand workouts, healthy recipes and wellbeing resources)
• Opportunities for career development and growth across our expanding business
• A supportive, collaborative and values-driven work environment

Desired Skills and Experience

About you

To succeed in this role, you'll bring:

• Proven experience as an Executive Assistant or in a similar executive-level support position.
• Exceptional organisational skills with the ability to manage multiple priorities and competing deadlines.
• Advanced proficiency in Microsoft 365, SharePoint and digital collaboration tools.
• Excellent written and verbal communication skills.
• Demonstrated experience supporting senior executives and engaging with senior stakeholders.
• Strong problem-solving capability and the ability to work autonomously and proactively.
• Experience supporting Boards or corporate governance processes will be highly regarded.
• A high level of discretion and a demonstrated ability to manage confidential information.

In line with our Child Safety Commitment, this position may be subject to pre-employment checks such as a Police Check and must maintain a current Working with Children Check or equivalent.

Child Safety Commitment

Aligned Leisure is committed to the safety of children. We want all children who attend our facilities and/or are in our care to be safe, happy and empowered. We are committed to the safety, protection, participation and empowerment of all children by implementing Child Safe Standards and providing a safe and supportive environment for all children. We make sure that children are not exposed to any form of harmful conduct or abuse and each child is empowered to participate in decisions that affect them and to share any concerns they may have.

Aligned Leisure is committed to creating a diverse, inclusive and welcoming workplace. We encourage applications from people of all backgrounds and communities.