Executive Assistant

Aurecon Group; Australia; On-site; AUD 70,000 - 95,000; Full time

Job summary

Aurecon Group is seeking an experienced administrative professional to join our Administration team in Australia. You will play a vital role in keeping leaders organized, coordinating calendars, travel, meetings, and important stakeholder communications.

Your precision and discretion will help enable our multidisciplinary teams to deliver complex projects globally. We value collaboration, adaptability, and clear communication.

Qualifications

• Manage calendars, meetings, and scheduling across multiple stakeholders.
• Coordinate travel, accommodation, and related administrative tasks.
• Prepare meeting materials, coordinate agendas, and track follow-up actions.
• Support communications and correspondence management on behalf of stakeholders.
• Coordinate with internal teams and external parties to facilitate business priorities.
• Provide administrative support for reports, presentations, documentation, and events.

Responsibilities

• Manage calendars, meetings, and scheduling across multiple stakeholders.
• Coordinate travel, accommodation, and related administrative tasks.
• Prepare meeting materials, coordinate agendas, and track follow-up actions.
• Support communications and correspondence management on behalf of stakeholders.
• Coordinate with internal teams and external parties to facilitate business priorities.
• Provide administrative support for reports, presentations, documentation, and events.

Skills

Calendar management

Travel coordination

Meeting materials

Stakeholder coordination

Executive support

Microsoft Office

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Outlook

Teams

Job description

Just imagine your future with us…At Aurecon, we see the future through a very different lens. Do you?Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future?Are you driven by the opportunity to work on some of the most challenging and complex projects around the world and to learn from the best? We are.Diversity is at the core of everything we do. We work together to create a culture based on respect, trust, and inclusiveness. Our differences are what fuel our creativity.What will you do?In this position, you will join our Administration team, where you will play an integral part in a team of highly skilled specialists that ‘bring ideas to life’ for our clients across all types of projects.We know the work we do is vital in assisting our world’s economic development and, it is the technical expertise and the depth of knowledge of our people that really sets us apart. You shall have these essential skills and key experiences for your to be successful in this role:Manage calendars, meetings, and scheduling across multiple stakeholders.Coordinate travel, accommodation, and related administration.Prepare meeting materials, coordinate agendas, and track follow-up actions.Support communications and correspondence management on behalf of stakeholders.Coordinate with internal teams and external parties to facilitate business priorities.Provide administrative support for reports, presentations, documentation, and events.Act as a flexible resource to support changing business and stakeholder needs.The level of support can be adjusted based on workload, priorities, and stakeholder requirements.We know today’s complex challenges can only be solved through bringing together diverse teams of people from across our business, so there will be opportunities for you to apply your skills and creativity to projects in other geographies and markets.What can you bring to the team?Bachelor's Degree in Business Administration, Management, Communications, Human Resources, or a related discipline, or an equivalent combination of education and relevant experience.Minimum 5 years of experience providing executive, administrative, or business support to senior leaders, directors, or executives in a corporate or professional services environment.Advanced proficiency in Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint.Proven experience managing complex calendars, meetings, travel arrangements, and competing priorities.Demonstrated ability to work successfully in a dynamic environment with a flexible and adaptable approach.Excellent written, verbal, and interpersonal English and Thai communication skills, with the ability to build trusted relationships at all levels.Strong organisational and time-management skills with the ability to handle multiple tasks simultaneously.Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.Proactive, solutions-focused, and capable of working independently with minimal supervision.Our Aurecon Attributes define our way of being – they are a collection of qualities that makes us who we are.Individually and collectively, they unleash the true power of Aurecon, they make us stand out from the crowd and are critical to our success. We don’t expect you to have all eight of the attributes, but one that is unique to you. To find out what your key attribute is, take the test here.We value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you?About UsHeadquartered in Australia, Aurecon is one of the leading international engineering, design and advisory company that brings vital engineering experience, technical capabilities, and design expertise to an extensive range of markets.Over the last 85 years, our team of more than 7,800 experts located in 11 locations across the globe have collaborated with our clients and partners to reimagine, shape and engineer clever, innovative and sustainable solutions to solve some of the world’s most complex challenges.In Asia, where the region is undergoing rapid transformation in areas of sustainability, digital and infrastructure, we lead by being innovative, flexible and nimble. We embrace design-led thinking – an approach that is guided by digital engineering, the user experience and sustainability – ensuring that the work we do is future ready and leaves a legacy for the next generation.Think engineering. Think again.Want to know more?You can learn more about what it’s like to work at Aurecon by visiting the careers section of our website.If you are intrigued or excited by what you have read, then we want to hear from you. Apply now!