Executive Administration & Diary Support – Flexible

University of New South Wales; Canberra; On-site; AUD 85,000 - 92,000; Full time

Benefits offered by this job

Flexible work options

December leave extension

Course discounts

Competitive superannuation

Free gym access

Job summary

UNSW Canberra is hiring an Administration Support Officer to provide executive and administrative support within the School of Engineering & Technology. The role focuses on diary management, meeting coordination and stakeholder liaison to support the Head of School and broader team.

The position requires a relevant qualification and strong organisational and communication skills, with advanced proficiency in MS Office, SharePoint and databases.

Qualifications

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence.
• Sound organisational skills including ability to prioritise tasks and duties.
• Demonstrated ability to work effectively within and across teams to build relationships with colleagues, and internal and external stakeholders to deliver on outcomes.
• Attention to detail and ability to provide effective customer service and support to clients at all levels.
• Ability to produce accurate, timely and well-presented information that meets requirements.
• Proficient level of computer literacy with advanced skills in Microsoft Office applications including word processing, SharePoint, spreadsheets, databases, internet, email and online systems.
• Ability to learn and contribute to the development and implementation of new systems and procedures.

Responsibilities

• Administration tasks covering finance, travel, accommodation, HR, events, catering and venue bookings, meeting correspondence and agenda.
• Provide direct executive support to the Head of School including assisting with diary management.
• Arrange, support, promote and participate in meetings, projects and events for internal and external stakeholders.
• Contribute to the maintenance of systems, processes and procedures within the school.

Job description

UNSW Canberra is hiring an Administration Support Officer to provide executive and administrative support within the School of Engineering & Technology. The role focuses on diary management, meeting coordination and stakeholder liaison to support the Head of School and broader team.

The position requires a relevant qualification and strong organisational and communication skills, with advanced proficiency in MS Office, SharePoint and databases.