Events Operations Manager

JW Marriott; Gold Coast City; On-site; AUD 70,000 - 90,000; Full time

Job summary

A leading hotel brand seeks an Events Operations Manager to oversee all event operations, ensuring client satisfaction and adherence to quality standards. Duties include managing the Events team, client liaison, and operational strategies to maximize profitability and enhance service performance. Candidates should have a minimum of 4 years of experience in event management or related fields.

Benefits

Competitive salary package

Substantial discounts on Room Nights and Food & Beverage

Access to free online training courses

Birthday Leave & Paid Parental Leave

Limitless Career Opportunities

Qualifications

• 4 years’ experience in event management, food and beverage, or related areas.
• Knowledge of event operational laws and standards.

Responsibilities

• Manage operational requirements for conferences and events.
• Lead and motivate the Event Services team.
• Ensure high-quality service and customer satisfaction during events.

Skills

Client liaison

Food and beverage service

Event management

Education

High school diploma or GED

Job description

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The Events Operations Manager is the main driver of client satisfaction in the delivery of conferences and events ensuring each event is successful to attract repeat business.

Responsible for all operational requirements of the Event Operations department, including but not limited to client liaison, requirements and requests, food and beverage service and quality, associate engagement, compliance of safety and hygiene and other quality measures and commercial performance including delivery of budgeted profitability.

Directs and motivates team while personally assisting in providing high quality service based on requirements and standards. Monitors and controls financial and administrative responsibilities including asset protection. Identifies training opportunities and plans a strategy to accomplish goals.

CANDIDATE PROFILE

Education and Experience

• High school diploma or GED; 4 years’ experience in the event management, food and beverage, or related professional area.

CORE WORK ACTIVITIES

• Projects supply needs for the department, (e.g., tables, and chairs, banquet tables, meeting sets, props).

• Applies knowledge of all laws, as they relate to an event.

• Understands the impact of Banquet operations on the overall success of an event and manages activities to maximize customer satisfaction.

• Adheres to and reinforces all standards, policies, and procedures.

• Manages departmental inventories and maintains equipment.

• Schedules Event Services staff to forecast and service standards, while maximizing profits.

• Assists team in developing lasting relationships with groups to retain business and increase growth.

Participating in and Leading Banquet Teams

• Sets goals and delegates tasks to improve departmental performance.

• Conducts regular department meetings with the Banquet team.

• Applies and continually broadens knowledge of food and wine pairings and cuisine with emphasis on current event trends.

• Acts as a liaison to the kitchen, events planning and sales staff.

• Leads shifts and actively participates in the servicing of events.

Executing Event Services Operations and Maintaining Inventories

• Attends pre-event meetings as needed to understand group needs.

• Establishes consistent standards for meeting room sets and VIP meeting room sets.

• Maintains cleanliness and sanitation standards in all event operation areas.

• Acts as a liaison between Banquets, Event Planning, Event Technology teams and the group contact throughout the event.

• Projects supply needs for the department (e.g., pads, pens, candy jars, bottled water/water pitchers).

• Coordinates routine maintenance to verify a quality meeting facility.

• Resolves issues and/or suggest alternatives to previous arrangements if necessary.

• Attends and participates in all pertinent meetings.

• Verifies function rooms are set according to event documentation (Banquet Event Orders, resumes, etc.) and customer requirements.

Verifying and Providing Exceptional Customer Service

• Sets a positive example for guest relations.

• Interacts with guests to obtain feedback on product quality and service levels.

• Responds to and handles guest problems and complaints.

• Encourages employees to provide excellent customer service.

• Verifies employees understand expectations and parameters.

• Strives to improve service performance.

• Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.

• Reviews comment cards and guest satisfaction results with employees.

Conducting Human Resources Activities

• Communicates and executes departmental and property emergency procedures and verifies staff are trained in safety procedures.

• Observes service behaviors of employees and provides feedback to individuals.

• Monitors progress and leads discussion with staff each period.

• Participates in the development and implementation of corrective action plans.

• Reviews quarterly Meeting Planner Survey results and participates in the development and implementation of corrective action to address service challenges; focuses on continuous improvement of guest satisfaction.

• Attends and participates in all pertinent meetings.

• Establishes and maintains open, collaborative relationships with associates and ensures associates do the same within the team.

• Conducts associate performance appraisals and provides feedback as needed.

• Solicits associate feedback, utilizes an “open door” policy and reviews associate satisfaction results to identify and address associate problems or concerns.

• Communicates performance expectations in accordance with job descriptions for each position.

• Verifies property policies are applied fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.

• Brings issues to the attention of supervisor and/or Human Resources as necessary.

• Verifies associates understand expectations and parameters.

• Delegates tasks to verify room sets are “on time” and meet Event Service Standards.

• Develops Events Operations team's skills and assists in their development and career journeys.

• Competitive salary package

• Substantial discounts on Room Nights, Spa treatments and Food & Beverage in over 8,000 Marriott hotels around the world with the opportunity to extend the benefit to family and friends.

• Access to over 4,000 free on-line training courses

• Birthday Leave & Paid Parental Leave

• Limitless Career Opportunities

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