Events Coordinator

Cruising Yacht Club of Australia; Pooncarie; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Waterfront workplace at RushcuttersBay

Role in major events like Rolex Sydney

Job summary

The Cruising Yacht Club of Australia (CYCA) is a premier waterfront venue on Sydney Harbour, home to the Rolex Sydney Hobart. We are seeking an accomplished Events Coordinator to lead planning, delivery and administration of events, acting as the primary contact for members and guests throughout the planning process.

Reporting to the Operations Manager (Event Sales | Food & Beverage), you will manage all event stages, liaise with suppliers, coordinate AV, and ensure top-tier service while

Qualifications

• Experience in hospitality coordination or events planning.
• Proficiency with POS and rostering systems.
• Experience managing stock levels and supervising staff.
• Excellent customer service and communication skills.
• Strong organisational skills with ability to meet deadlines.
• Willingness to work evenings/weekends aligned with events.
• RSA certification.
• NSW Food Handlers Certificate required.

Responsibilities

• Coordinate all stages of events from planning to bump-in, execution and pack-down.
• Be the main client contact ensuring a seamless event experience.
• Liaise with suppliers, contractors and internal teams to deliver to spec.
• Manage audio-visual requirements and coordinate with technical providers.
• Support client engagement through site inspections and venue tours.
• Maintain accurate event documentation and reporting.
• Deliver exceptional customer service and foster client relationships.
• Ensure front-of-house and kitchen teams communicate effectively during service.
• Monitor staff performance and contribute to a positive team environment.
• Ensure RSA, health and safety standards and legislation compliance.
• Assist with POS reconciliation, reporting and budget awareness.

Skills

POS and Rostering systems

Stock control & staffing supervision

Customer service excellence

Oral & written communication

Organisational skills & deadlines

Evenings & weekends availability

RSA compliance

NSW Food Handlers Certificate

Tools

Tripleseat

Job description

If you are an accomplished and detail-oriented Event Coordinator who loves assisting with the planning, organisation, delivery and administration of events, this is your opportunity.

The Cruising Yacht Club of Australia (CYCA) is a vibrant waterfront destination on Sydney Harbour, home to the legendary Rolex Sydney Hobart Yacht Race and one of the world's premier ocean racing institutions. As Events Coordinator, you will uphold the Club's traditions of excellence while bringing fresh perspective to member and guest experiences.

The Opportunity

Reporting to the Operations Manager,Event Sales | Food & Beverage, you will play a hands-on role at the heart of CYCA's events and food and beverage activities. You'll own the customer journey by assisting in planning and execution of events ensuring seamless service delivery.

This role is built for someone who enjoys being the primary point of contact for members and guests throughout the event planning process, has exceptional interpersonal skills and a polished, professional manner.

Key Responsibilities

• Coordinate and oversee all stages of events, including planning, setup (bump-in), execution, and pack-down.

• Act as the main point of contact for clients, ensuring a seamless and high-quality event experience.

• Liaise with external suppliers, contractors, and internal teams to deliver events to specification.

• Manage audio-visual requirements and coordinate with technical providers as needed.

• Support client engagement through site inspections, venue tours, and ongoing communication.

• Maintain accurate and timely completion of all administrative and event documentation.

• Deliver exceptional customer service, fostering strong relationships with clients, members, and guests.

• Ensure effective communication between front-of-house and kitchen teams during service.

• Monitor event staff performance and contribute to a positive, efficient team environment.

• Ensure compliance with RSA regulations, health and safety standards, and relevant legislation.

• Assist with financial processes including POS reconciliation, reporting, and budget awareness.

• Maintain high standards of venue presentation, cleanliness, and operational readiness.

• Support daily reporting, incident management, and venue security procedures.

What You'll Bring

Essential

• At least 2 years of experience in a hospitality coordinator role, including hands-on experience in events, bar, pub, restaurant or hospitality setting.

• Experience and competence in using POS and Rostering systems.

• Experience and competence in managing stock levels, supervising staff and preparing daily summaries.

• Excellent customer service.

• Excellent oral and written communication skills.

• Excellent organisational skills and ability to meet deadlines.

• Availability to work evenings and weekends in line with the Club's event schedule.

• RSA.

• NSW Food Handlers Certificate.

Desirable

• Experience with event management software (Tripleseat).

• Advanced First Aid Certificate.

Why Join the CYCA?

• Play a pivotal role in delivering exceptional events at one of Sydney's premier yacht clubs.

• Work alongside a passionate, high-performing, young food and beverage team.

• Gain broad, hands-on experience across varied events in a fast-paced sporting environment.

• Enjoy a stunning waterfront workplace at Rushcutters Bay, Sydney

• Be part of the story of the Rolex Sydney Hobart Yacht Race — one of the world's greatest ocean races.