Events Coordinator

Law Institute Victoria; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid working

EAP & wellbeing program

Public transport access

Job summary

The Law Institute of Victoria invites applicants for an Events Coordinator to support coordination of education activities and events such as seminars, workshops, conferences, panel discussions and networking events.

You will liaise with exam partners, the courts, volunteers and AV suppliers to meet requirements, manage registrations and on-site delivery, and support the design and execution of hybrid and remote sessions in a flexible, team-focused environment.

Qualifications

• 1–2 years' experience is highly desirable.
• Professional communication when dealing with stakeholders such as judges and solicitors.
• Strong digital skills across virtual event platforms (e.g. Zoom).
• Design and delivery of virtual events across digital platforms and tools.
• MS Office suite and Adobe PDF proficiency.
• Attention to detail with ability to handle conflicting priorities.
• Ability to work independently and collaboratively.

Responsibilities

• Liaise with internal and external stakeholders regarding activity requirements, venues, speakers, suppliers, sub-contractors and LIV staff.
• Prepare and track multiple income & expenses reports.
• Coordinate running sheets, speaker presentations, equipment, materials, gifts, name tags and guest lists.
• Manage onsite coordination and support of activities.
• Develop and maintain registration websites using online event management software.
• Maintain accurate and up-to-date member data and registrations for reporting.
• Assist and respond to member inquiries via phone and email.
• Identify information requirements for meetings and follow up on outstanding reports.
• Prepare and format documentation.
• Utilise event tech platforms (Cvent, Slido, Zoom) for event design.
• Edit recordings of hybrid and remote events (top and tail) per LIV standards.

Skills

Stakeholder liaison

Professional communication

Digital event platforms

Zoom

Event design & delivery

MS Office

Adobe PDF

Attention to detail

Independent & collaborative

Team coordination

Tools

Cvent

Slido

Zoom

Job description

• Full-time, contract role up to March 2027
• Flexible, hybrid working arrangements
• Complimentary access to an employee assistance program (EAP) and wellbeing events throughout the year
• Close access to Public Transport
  

About Us:

The Law Institute of Victoria (LIV) is the state's peak body for lawyers. Representing more than 22,000 members the LIV's purpose is to foster the rule of law and to promote improvements and developments in the law as it affects the public of Victoria. The LIV is a non-profit organisation dedicated to its members and the development, maintenance and the sustenance of the law for the benefit of the community.

About the Role

Assisting with the coordination and implementation of education activities and events including seminars, workshops, conferences, panel discussions and networking activities.

Liaising with key stakeholders including exam partners, the courts, volunteers and external AV suppliers to ensure the requirements specific to each assessment are met to enable the smooth delivery of assessments.

Key responsibilities include:

• Liaise with internal and external stakeholders with respect to activity requirements including external venues, speakers, suppliers, sub-contractors, LIV members, and LIV staff.
• Prepare and track multiple income & expenses reports.
• Prepare and coordinate activity running sheets, speaker presentations, equipment, activity materials, gifts, name tags and guest lists as required.
• Manage onsite coordination and support of activities.
• Develop and maintain registration websites using online event management software.
• Maintain accurate and up to datememberdata and registrationsso that departments can review and generate reports.
• Assisting and responding to member inquiries via phone and email in a timely manner.
• Identify, anticipate, and prepare information requirements for meetings, appointments, presentations etc. and follow up requests for information, outstanding reports, and correspondence.
• Prepare and format documentation.
• Utilise (this includes set-up and/or willingness to learn how to) event tech platforms such as of Cvent, Slido, Zoom, as required, for the event design.
• Edit recordings of hybrid and remote events (basic editing like top and tail) as per LIV standards.

Knowledge & Skills:

• 1 – 2 years'experience (highly desirable);
• Professional communication and presence when dealing with stakeholders such as judges and solicitors
• Strong digital skillsand knowledge across virtual event platforms e.g. Zoom
• Demonstrated strong skills in the designand delivery of virtual events across digital platforms and tools
• Solid graspover MS Office suite, including Adobe PDF;
• Strongattentionto detail and ability to handle conflicting priorities; and
• Provenabilityto work effectively both independently and collaboratively.

The LIV encourages applications from Aboriginal and Torres Strait Islander origin, LGBTIQ+ communities and from diverse cultures, language groups, and people with disabilities.

The position description is available at the link below:

https://www.liv.asn.au/Common/Uploaded%20files/NoIndex/LIV-Careers/Events%20Coordinator_Position%20Description%20-%202025.pdf