Event Coordinator - The Fresh Collective

The Fresh Collective; Australia; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Free on-site parking

Job summary

The Fresh Collective, a leading hospitality group, is seeking a dedicated Event Coordinator to join our Events team in a full-time role based at our Redfern office. You will be the first point of contact for enquiries, coordinating logistics and ensuring exceptional client experiences across iconic venues.

Based in Sydney, you will work with venue partners, chefs, and internal teams to deliver seamless events, with opportunities to grow within a national company and support from the Director of

Qualifications

• Prior experience in event coordination, hospitality, or a client-facing role.
• Strong communication and interpersonal skills.
• Highly organised with excellent time management and attention to detail.
• Ability to manage multiple events simultaneously under pressure.
• Experience using Momentus or Priava is valued.

Responsibilities

• Manage and respond to inbound enquiries via phone and email.
• Qualify leads and create tailored proposals, quotes, and confirmations.
• Coordinate logistics for allocated clients and events from end to end.
• Prepare event documentation including event orders, invoices, and client briefs.
• Liaise with chefs, venue teams, and suppliers to ensure event success.
• Attend site inspections, tastings, and events as needed.
• Follow up with clients post-event to gather feedback and encourage repeat business.
• Maintain accurate records in Momentus and follow internal procedures.

Skills

Event coordination experience

Hospitality experience

Client-facing

Strong communication

Time management

Attention to detail

Tools

Momentus

Priava

Job description

Event Coordinator – The Fresh Collective

Join in a Leading Hospitality Group Creating Exceptional Events

The Fresh Collective is looking for a skilled and enthusiastic Event Coordinatorto join our high-performing Events team in a full-time rolereporting directly to the Director of Events. Based at our Redfern office, this is a fantastic opportunity to grow your career working across some of Australia's most iconic cultural and corporate venues â including the Art Gallery of NSW, Australian Museum, and more.

Are you organised, proactive, and passionate about delivering exceptional client experiences? Join our dynamic Events team as an Event Coordinatorand play a key role in ensuring our clients receive seamless service from their very first enquiry.

About the Role

In this role, you’ll be the first point of contact for all enquiries, monitoring the sales inbox, managing inbound calls, and directing enquiries to the right team members. You’ll work closely with our clients, internal teams, and venue partners to assist in delivering seamless and memorable events

This is the perfect role for someone who thrives in a fast-paced environment, enjoys variety in their day, and loves being part of a collaborative and supportive team.

If you’re ready to bring energy, organisation, and a flair for client care, we’d love to hear from you!

Key Responsibilities

• Manage and respond to inbound enquiries via phone and email
• Qualify leads and create tailored proposals, quotes, and confirmations
• Coordinate logistics for allocated clients and events from end to end
• Prepare event documentation including event orders, invoices, and client briefs
• Liaise with chefs, venue teams, and suppliers to ensure event success
• Prepare event documentation including function sheets, invoices, and client briefs
• Attend site inspections, tastings, and events as needed
• Follow up with clients post-event to gather feedback and encourage repeat business
• Maintain accurate records in Momentus and follow internal procedures
• Assist with admin tasks, Delivered Fresh platform orders

About You

• Prior experience in event coordination, hospitality, or a similar client-facing role
• Strong communication and interpersonal skills
• Highly organised with excellent time management and attention to detail
• Ability to work under pressure and manage multiple events simultaneously
• Experience using event systems like Momentusor Priava(highly regarded)
• Professional, proactive, and solutions-focused attitude
• Flexibility to work occasional evenings or weekends as required

Why Join Us?

• Work across prestigious venues and diverse event types
• Join a team that values excellence, creativity, and collaboration
• Be recognised for your contributions and supported in your growth
• Gain exposure to high-profile cultural and corporate clients
• Free on-site parkingavailable at select venues
• Enjoy the stability and benefits of a full-time rolewith a respected national company

About The Fresh Collective

The Fresh Collective is an industry leader in delivering premium food and hospitality experiences at some of Australia’s most iconic venues and events. As a Gold Licensed Caterer, we work across a diverse range of events â from corporate conferences and cocktail receptions to gallery openings and intimate private dinners.