Event Coordinator

Danone; Willoughby City Council; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible hybrid working

Completion bonus

Health and wellbeing benefits

Job summary

Danone ANZ is seeking a highly organised HCP Event Activation Coordinator for a 12-month contract, hybrid working. You will lead end-to-end planning, coordination and evaluation of healthcare professional events across Australia and New Zealand, collaborating with Medical Affairs, Marketing and Nutrition Engagement teams.

The role drives governance, budgets, vendor partnerships and on-site activations, ensuring events align with business objectives and compliance while delivering impactful

Qualifications

• Experience in event management, event coordination, marketing operations, project management or stakeholder engagement.
• Experience delivering conferences, sponsorship programs, healthcare or corporate events.
• Strong organisational, communication and stakeholder management skills with attention to detail.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Experience working with agencies, vendors, event organisers and other external partners.

Responsibilities

• Coordinate and execute a portfolio of HCP events, conferences, sponsorships and educational initiatives across ANZ.
• Manage event timelines, budgets, logistics and deliverables to ensure successful execution.
• Evaluate event opportunities and provide recommendations to internal stakeholders.

Skills

Event management

Project management

Stakeholder management

Budget management

Communication

Job description

Short Intro and About the Job

HCP Event Activation Coordinator | 12-Month Contract | Hybrid Working

• Coordinate and deliver impactful healthcare professional (HCP) events across Australia and New Zealand
• Own the end-to-end execution of conferences, sponsorships and educational initiatives
• Enjoy a competitive salary, completion bonus, and a wide range of health and wellbeing benefits

ABOUT THE ROLE

Danone is seeking a highly organised and proactive HCP Event Activation Coordinator to join our Healthcare Nutrition team on a 12-month contract.

Reporting to the Head of Medical Affairs, Market Access & Careline ANZ, you will be responsible for the end-to-end planning, coordination, execution and evaluation of healthcare professional (HCP) events across ANZ. This includes national conferences/congresses, local events, sponsorship activities, medical education initiatives across Medical Affairs, Marketing and Healthcare Nutrition Engagement teams.

This role plays a pivotal part in ensuring events are aligned with business objectives, delivered seamlessly, and executed in line with internal governance requirements. You will work in close collaboration with the accountable team act as the central point of coordination between internal cross-functional stakeholders, external event organisers, agencies, healthcare professionals and vendors to create exceptional event experiences and meaningful engagement.

KEY RESPONSIBILITIES

HCP Event Planning & Delivery

• Coordinate and execute a portfolio of HCP events, conferences, sponsorships and educational initiatives across ANZ.
• Manage event timelines, budgets, logistics and deliverables to ensure successful execution.
• Evaluate event and sponsorship opportunities and provide recommendations to internal stakeholders.

Event Activation & Stakeholder Coordination

• Act as the central point of contact for internal teams, event organisers, agencies and external partners.
• Coordinate event materials, activations, product sampling, stand builds and other on-site requirements.
• Ensure stakeholders are aligned on event objectives, key performance indicators, key messages and resources.

Governance & Compliance

• Manage all event-related approvals, contracts, sponsorship agreements, vendor onboarding and procurement processes.
• Ensure events are delivered in line with company policies, industry regulations and compliance requirements.
• Maintain accurate documentation and records to support audit readiness.

Reporting & Continuous Improvement

• Track event performance against agreed objectives and KPIs.
• Gather stakeholder feedback and provide insights to improve future event effectiveness and engagement outcomes.
• Identify opportunities to streamline processes and enhance event delivery.

About You

You are an exceptional organiser with strong project management skills and a passion for delivering high-quality events. You enjoy working across multiple stakeholders, managing competing priorities and bringing structure to complex projects.

Ideally, you will have:

• Experience in event management, event coordination, marketing operations, project management or stakeholder engagement.
• Experience delivering conferences, sponsorship programs, healthcare or corporate events.
• Strong organisational, communication and stakeholder management skills, with exceptional attention to detail.
• Proven ability to manage multiple projects and priorities in a fast-paced environment.
• Experience working with agencies, vendors, event organisers and other external partners.
• Strong commercial acumen, including budget management experience.
• Experience within healthcare, pharmaceuticals, medical nutrition or another regulated industry is highly desirable.

About Us, We offer and What's next

WE OFFER

We truly value our Danoners and strive to make their experience exceptional by creating a positive and fulfilling environment for everyone. Our unique benefits are designed to enhance lives and provide genuine value.

• A high-performing, collaborative team culture
• Flexible hybrid working
• Allocated time weekly for personal learning and development
• Diverse and inclusive work environment
• Competitive Total Reward package including:
  • Health, Life and Salary Continuance Insurance
  • Completion bonus

ABOUT US

At Danone, we aim to inspire healthier and more sustainable eating and drinking practices, in line with our vision: One Planet. One Health.

Danone ANZ focuses on dairy and specialised nutrition products for infants and adults and is proud to be recognised as a Great Place to Work. We are committed to creating an environment where people can grow, thrive, and make a meaningful impact.

Diversity, Equity and Inclusion (DEI)

We proudly affirm that we are an Equal Employment Opportunity employer, and our ambition is to foster an inclusive and diverse workplace where all Danoners can bring their uniqueness to contribute to business results. Our commitment to DEI ensures that all qualified individuals receive fair consideration for employment regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, or disability.