EOI: Assistant Facilities Manager

CBRE; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

CBRE is seeking an experienced Assistant Facilities Manager for a vibrant corporate environment in Sydney CBD. You will oversee building systems, coordinate preventive maintenance, and act as the liaison between clients, landlords, and service providers.

The role requires hands-on problem-solving, strong organizational and communication skills, and readiness for on-call duties outside normal hours. An 3–4 year background in facilities management is preferred.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Understanding of mechanical, electrical, and building infrastructure systems.
• Proven ability to manage vendor relationships and coordinate maintenance activities.
• Proficient in Microsoft Office tools (Word, Excel, Outlook).
• Strong organizational and communication skills, with on-call readiness.

Responsibilities

• Serve as primary point of contact among clients, landlords, and service providers.
• Oversee preventive maintenance and repairs for building systems.
• Coordinate routine inspections, diagnose issues, and organize repairs.
• Ensure compliance with building codes, safety regulations, and standards.
• Lead site power-down events with vendors and change-management processes.
• Manage R&M vendor relationships and review work orders for accuracy.
• Analyze work order data and prepare progress reports for management.
• Support project deliverables with project managers and vendors.

Skills

Facilities management

Vendor management

Project coordination

MS Office

Communication

Organizational skills

Mechanical/Electrical systems

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Opportunity for an experienced Facilities Manager to work in a vibrant, thriving corporate environment

Based in Sydney CBD | Land of the Gadigal people

About CBRE

CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.

About the Role:

The Assistant Facilities Manager will play a key role in ensuring the smooth operation and maintenance of building systems by leveraging a solid engineering/technical background. This position requires practical knowledge of mechanical, electrical, and building infrastructure system to support preventive maintenance, vendor management, and project coordination. Acting as a central liaison between clients, landlords, and service providers, the role combines hands‑on problem‑solving with strong organizational and communication skills to deliver high‑quality facilities management services.

What You’ll Do:

Serve as the primary point of contact for escalated communications among clients, landlords, and service providers, ensuring adherence to procedures and reporting standards.

Oversee preventive maintenance and repairs for mechanical, electrical, and other building systems.

Conduct routine office inspections, diagnose potential issues, and coordinate timely repairs.

Ensure compliance with building codes, safety regulations, and company standards.

Act as the main point of contact for site power‑down events, including milestone tracking, vendor coordination, and change‑management submissions.

Support vendor management for repair and maintenance (R&M) services across assigned buildings.

Review and allocate work orders, schedule repairs, and maintain communication with end‑users until completion.

Validate vendor proposals, work orders, and documentation for accuracy and compliance.

Analyze work order data and prepare performance and progress reports for management.

Support project deliverables in collaboration with project managers, vendors and BMO.

Manage, plan, and oversee daily activities of support team members to ensure effective service delivery.

Resolve conflicting priorities and maintain alignment with business objectives.

Handle administrative tasks such as issuing purchase orders and processing vendor invoices.

Provide on‑call support outside regular business hours and occasional weekend coverage.

Deliver own output by following defined procedures and processes under close supervision and guidance.

Contribute to new processes, standards, and operational plans.

Communicate complex ideas effectively and influence stakeholders at senior levels.

Required to be available for on‑call duties outside of regular business hours.

What You’ll Need:

High School Diploma or GED with 3-4 years of job‑related experience, advantage if experience in facilities management.

A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.

Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.

In‑depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

Organizational skills with an advanced inquisitive mindset.

Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward‑thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.