Enterprise AI Tools Deployment Manager (Hybrid)

University of New South Wales; Sydney; Hybrid; AUD 148,000 - 203,000; Part time

Job summary

University of New South Wales is seeking a Project Manager to lead the Enterprise AI Tools rollout. The role focuses on planning, coordinating, and delivering the university's AI tools across campuses with a hybrid flexible working model, including in-office days.

Reporting to the Program Manager, you will oversee cross-functional teams, manage scope, risk, and governance, and ensure on-time, on-budget delivery while aligning with privacy, cyber security and AI governance requirements.

Qualifications

• Tertiary qualifications and/or significant demonstrated experience delivering large enterprise technology implementation projects.
• Proven experience managing end-to-end application or SaaS platform deployments.
• Strong project planning, scheduling and delivery management skills.
• Experience coordinating multidisciplinary project teams and technical specialists.
• Demonstrated ability to manage project risks, issues, dependencies and delivery timelines
• Experience working within structured project governance frameworks
• Excellent stakeholder engagement and communication skills and the ability to adapt in a diverse environment and range of competing stakeholders.
• Strong organisational and coordination skills with attention to detail.
• Experience preparing project reporting for governance forums and senior stakeholders.
• Experience delivering AI or digital workplace initiatives.
• Experience within higher education or other large, complex organisations.
• Exceptional communication and facilitation skills.
• Advanced industry certifications including Prince2 and/or PMBOK or equivalent, is desirable.

Responsibilities

• Lead day-to-day delivery of the AI tools rollout in accordance with the approved program plan.
• Develop and maintain detailed project plans, schedules, milestones, dependencies and resource plans.
• Coordinate delivery across multiple technical and business workstreams to ensure successful implementation.
• Monitor project progress and proactively manage risks, issues, assumptions and dependencies.
• Manage project scope, change requests and delivery priorities in collaboration with the Program Manager.
• Ensure project deliverables are completed to agreed quality, time and budget expectations.
• Build effective working relationships with project stakeholders across IT, the AI Competency Centre, and University divisions.
• Coordinate project activities with technical leads, business representatives and vendor resources.
• Facilitate project workshops, planning sessions and implementation meetings.
• Prepare regular project status reports, dashboards and steering committee updates.
• Escalate risks, issues and decisions to the Program Manager as appropriate.
• Coordinate project activities to support governance approvals across privacy, cyber security, enterprise architecture and AI governance.
• Ensure project documentation is maintained in accordance with PMO standard
• Support audit, assurance and project reporting requirements.
• Monitor compliance with University policies, standards and project governance processes.
• Coordinate implementation activities with change and communication plans.
• Ensure training activities are aligned with deployment milestones.
• Monitor implementation readiness and resolve delivery issues impacting rollout.
• Support adoption monitoring during implementation and early operational phases
• Ensure hazards and risks psychosocial and physical are identified and controlled for tasks, projects, and activities that pose a health and safety risk within your area of responsibility.

Skills

Project management

Stakeholder engagement

Risk management

Governance frameworks

Communication skills

Facilitation

AI tools deployment

Experience in higher education

Education

Tertiary qualifications

Tools

Prince2

PMBOK

Job description

University of New South Wales is seeking a Project Manager to lead the Enterprise AI Tools rollout. The role focuses on planning, coordinating, and delivering the university's AI tools across campuses with a hybrid flexible working model, including in-office days.

Reporting to the Program Manager, you will oversee cross-functional teams, manage scope, risk, and governance, and ensure on-time, on-budget delivery while aligning with privacy, cyber security and AI governance requirements.