Engineering Project Administrator

Don KRC; Castlemaine; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangements

Volunteer days

Additional leave

Product discounts

Training and development

Global career opportunities

Recognition programs

Health and wellness

Study assistance

Job summary

DON is seeking a highly organised Engineering Administrator to join the Castlemaine Engineering team. The role reports to the Head of Engineering & Asset Strategy and provides critical administrative and systems support across engineering, maintenance and capital project activities.

You will work closely with project managers, engineers, maintenance leaders and contractors to keep projects moving, maintain accurate reporting and ensure governance processes run smoothly.

Qualifications

• Previous administration, project coordination or team support experience.
• Strong attention to detail and accuracy.
• Advanced Microsoft Office skills, particularly Excel.
• Experience with ERP, maintenance or workforce systems (SAP, MEX, Kronos) is advantageous.

Responsibilities

• Support engineering, maintenance and capital project teams with day-to-day administration.
• Manage dashboards, reporting, compliance documentation and project cost tracking.
• Raise and manage purchase orders and support invoice reconciliation activities.
• Maintain engineering and maintenance systems including SAP, MEX and Kronos.
• Monitor maintenance rosters, overtime reporting and skills matrix information.
• Manage contractor onboarding, offboarding and associated documentation.
• Maintain filing, records and document control processes.
• Support continuous improvement initiatives and process enhancements across the team.

Skills

Administration experience

Project coordination

Attention to detail

Excel

ERP / SAP / MEX / Kronos

Stakeholder communication

Manufacturing/engineering environment

Tools

SAP

MEX

Kronos

Job description

We are seeking a highly organised Engineering Administrator to join our Castlemaine Engineering team.

Reporting to the Head of Engineering & Asset Strategy, this newly created role provides critical administrative and systems support across engineering, maintenance and capital project activities. Working closely with project managers, engineers, maintenance leaders and contractors, you’ll help keep projects moving, maintain accurate reporting and systems, and ensure key compliance and governance processes run smoothly.

This is an ideal opportunity for someone who enjoys variety, thrives in a fast-paced environment and takes pride in delivering accurate, reliable support.

Key Responsibilities

• Support engineering, maintenance and capital project teams with day-to-day administration.
• Manage dashboards, reporting, compliance documentation and project cost tracking.
• Raise and manage purchase orders and support invoice reconciliation activities.
• Maintain engineering and maintenance systems including SAP, MEX and Kronos.
• Monitor maintenance rosters, overtime reporting and skills matrix information.
• Manage contractor onboarding, offboarding and associated documentation.
• Maintain filing, records and document control processes.
• Support continuous improvement initiatives and process enhancements across the team.

17th September, 2026

About the Role

We are seeking a highly organised Engineering Administrator to join our Castlemaine Engineering team.

Reporting to the Head of Engineering & Asset Strategy, this newly created role provides critical administrative and systems support across engineering, maintenance and capital project activities. Working closely with project managers, engineers, maintenance leaders and contractors, you’ll help keep projects moving, maintain accurate reporting and systems, and ensure key compliance and governance processes run smoothly.

This is an ideal opportunity for someone who enjoys variety, thrives in a fast-paced environment and takes pride in delivering accurate, reliable support.

Key Responsibilities

• Support engineering, maintenance and capital project teams with day-to-day administration.
• Manage dashboards, reporting, compliance documentation and project cost tracking.
• Raise and manage purchase orders and support invoice reconciliation activities.
• Maintain engineering and maintenance systems including SAP, MEX and Kronos.
• Monitor maintenance rosters, overtime reporting and skills matrix information.
• Manage contractor onboarding, offboarding and associated documentation.
• Maintain filing, records and document control processes.
• Support continuous improvement initiatives and process enhancements across the team.

About Us

GWF is one of the largest food manufacturers in Australia and New Zealand, employing around 6,000 people across 40 sites. GWF’s product range is diverse and includes leading brands of breads, baked goods, smallgoods, flour, milled products, and animal feed. GWF’s business units include Tip Top, DON, Yumi’s, MAURI, and Jasol.

DON’s heritage goes back to the late 1800s. Since the beginning, we have been passionate about crafting great-tasting meat products that Australians love. We produce ham, bacon, salami, smallgoods, and fresh pork.

We take great pride in our skills, techniques, and brands, which have evolved over more than a century. We’ve grown from a small family business to become one of Australia’s largest food manufacturers, now part of the GWF group.

DON is also a leading Australian employer with offices and facilities in metropolitan and regional locations across the country. We take pride in being a responsible employer and a great place to work. We offer a safe and supportive environment where everyone can achieve their full potential.

Why Join Us

Our Purpose is to craft food that brings out ‘the good’.

When you work at DON, not only will you be part of a community crafting iconic products that people love, you will also enjoy a safe and supportive environment where you can be your authentic self, advance in your career if you choose to, be recognised and rewarded for your contributions, and make a positive difference in the community.

We also work hard to ensure the programs and benefits we offer are competitive and reflect the needs and preferences of our people. They include (among others):

• Flexible work arrangements
• Community partnerships and initiatives, including 2 volunteer days per year
• Options to purchase additional leave
• Discounted products
• Training and development programs
• Global career opportunities
• Various recognition programs and rewards, including an end-of-year celebration
• Health and wellness initiativesStudy Assistance

Who We’re Looking For

• Previous administration, project coordination or team support experience.
• Strong attention to detail and a commitment to accuracy.
• Advanced Microsoft Office skills, particularly Excel.
• Ability to manage competing priorities and meet deadlines.
• Strong stakeholder engagement and communication skills.
• Experience within manufacturing, engineering, maintenance, construction or industrial environments will be highly regarded.
• Exposure to ERP, maintenance management or workforce management systems such as SAP, MEX or Kronos is advantageous.
• A proactive mindset with a passion for improving processes and supporting business outcomes.

Applications

At DON and George Weston Foods, we are an equal opportunity employer. We embrace inclusion and diversity and celebrate what makes us unique. We are committed to the principles of equal employment opportunity and the provision of a safe and healthy work environment. So we can get to know you in the best possible way, we're happy to adjust our recruitment process to support your accessibility needs. Please let us know your needs in providing a positive, barrier-free recruitment process via email to ***************@gwf.com.au
Applicants for this position may be required to undertake pre-employment screening tests including a pre-employment medical including drug and alcohol test and a security / background check which may also include a criminal record check. Proof of eligibility to work is required for all successful applicants.
GWF has a duty of care and a legal responsibility to promote, monitor and maintain a safe working environment for the protection of all of our people in our workplaces. As per our GWF Workplace COVID-19 Safety and Vaccination Policy we strongly encourage all new employees to be vaccinated against COVID-19 unless exempt, and note that some roles are subject to customer mandates in relation to COVID-19 vaccination.
Please note only shortlisted candidates will be contacted.