ELC Administration Assistant

Lutheran Education Australia Ltd; Tanunda; On-site; AUD 42,000 - 54,000; Part time

Job summary

Faith Lutheran College is seeking an exceptional ELC Administration Assistant to join our Early Learning Centre team. This part-time role supports enrolments, records and families in a busy ELC environment.

Working 4 days per week (0.69 FTE, 45 weeks/year), you will provide high‑quality administrative, compliance, finance and customer service support to the ELC. WWCC and First Aid are required, with opportunity for QikKids familiarity.

Qualifications

• High accuracy in data entry and record-keeping.
• Strong admin, organisational and time-management skills.
• Warm, professional communication and customer service skills.
• Ability to multitask and stay calm in a busy environment.

Responsibilities

• Data entry and updates in Xplor
• Maintain medical records and compliance registers
• Monitor medications; file incidents
• Front‑desk and phone/email support
• Manage communications (SMS, Seesaw, lists)
• Attendance rolls and weekly documentation
• Support fee updates, billing and reconciliation
• Maintain student files and general admin tasks

Skills

Admin skills

Data accuracy

Organisational skills

Customer service

Tools

Microsoft Office

QikKids (desirable)

Job description

Contract Type: Permanent/Ongoing Position Part Time (0.69 FTE)

Applications Close: 6 November 2026

Part‑time admin role supporting enrolments, records and families in our ELC. Join a caring, organised and welcoming school community.

Part‑time | 4 days per week | 0.69 FTE | 45 weeks per year

Are you an organised, friendly and proactive administrator who loves supporting families and working in a busy early learning environment? Faith Lutheran College is seeking an exceptional ELC Administration Assistant to join our vibrant Early Learning Centre team.

This role is perfect for someone who thrives on detail, enjoys building positive relationships, and wants to contribute to a caring, well‑organised and community‑focused ELC.

Why you’ll love this role

• Supportive, welcoming early learning environment
• Strong community culture and caring team
• Meaningful work supporting children, families and staff

About the role

Working 4 days per week (45 weeks per year), you will provide high‑quality administrative, compliance, finance and customer service support to the ELC.

Salary and conditions are in accordance with the Lutheran Schools SA Enterprise Agreement – LSO Grade 3, paid pro‑rata for 0.69 FTE.

Your work will focus on data accuracy, maintaining records and registers, supporting communications, and ensuring smooth daily operations within the Centre.

Key responsibilities

• Data entry and updates in Xplor
• Maintain medical records and compliance registers
• Monitor medications; file incidents
• Front‑desk and phone/email support
• Manage communications (SMS, Seesaw, lists)
• Attendance rolls and weekly documentation
• Support fee updates, billing and reconciliation
• Maintain student files and general admin tasks

About you

You bring a warm, professional approach and a strong eye for detail. You also have:

• Strong admin, organisational and time‑management skills
• High accuracy in data entry and record‑keeping
• Warm, professional communication and customer service skills
• Ability to multitask and stay calm in a busy environment
• Confident using Microsoft Office and digital systems (QikKids desirable)

Required certifications

• Working With Children Check (WWCC)
• First Aid certification
• National child safety training
• Valuing Safe Communities (or willingness to complete)

About Faith Lutheran College

Faith Lutheran College is a dynamic ELC–Year 12 learning community known for high academic achievement, strong wellbeing support and Christian values. We are Caring, Connected, Curious and Courageous, and we’d love to welcome you as part of our ELC team.

Applications close 6 November 2026 (unless filled earlier).

Please note: The College reserves the right to interview and appoint prior to the closing date if a suitable candidate is identified.

Affiliation: Lutheran

Teaching Level: Combined

Gender: Coed

879 Students

85 TeachingStaff

62 Non-Teaching Staff

Multi Campus

Offers IB

Faith Lutheran College is situated 77km north of Adelaide in Tanunda, within the beautiful Barossa Valley. Our Early Learning Centre and Junior Campus located at Maria Street, is the launch pad for an exciting co‑educational journey from age three to Year 6. Progressing to our outstanding learning facilities at the Middle and Senior Campus located at Magnolia Road, students continue their education from Year 7 to Year 12 with academic rigour.Strong relationships and a welcoming community are at the heart of our educational setting. We foster holistic values through which children grow intellectually and in wellbeing to champion strong, caring hearts and minds. In an ever-changing world, Faith Lutheran College aims to attract exceptional educators who are passionate about providing students with every tool necessary for success. Our innovative staff provide outstanding learning opportunities within a Christian framework, where every member of the community is highly valued and supported. As a team, we are dedicated to developing and challenging every person to achieve their full potential.