EL1 Executive Officer

Indigeco Pty Ltd; Canberra; On-site; AUD 120,000 - 150,000; Full time

Benefits offered by this job

Contract till Feb 2027

Canberra based Commonwealth Government

EL1 executive support role

Stakeholder engagement

Job summary

Indigeco Pty Ltd is recruiting an EL1 Executive Officer to support Commonwealth Government executives in Canberra. The contract runs until February 2027 with potential extensions and involves high-level executive, secretariat and coordination duties, stakeholder engagement, and governance support.

Responsibilities include managing workflow, briefs, meeting packs and records, and ensuring timely delivery of actions and documentation in a sensitive environment.

Qualifications

• Experience providing senior executive support to Deputy Secretary-level executives or equivalent.

Responsibilities

• Provide senior executive support, secretariat and coordination services to senior executives and review teams.
• Manage executive workflow, correspondence, shared inboxes, information requests and action tracking.
• Coordinate senior-level meetings, briefings, agendas and supporting documentation.
• Track actions, decisions, deadlines and follow-up activities for governance.
• Coordinate stakeholder engagement logistics including travel and venue arrangements.

Skills

Senior executive support

Discretion and judgement

Stakeholder management

Organisational skills

Tools

Microsoft 365 suite

Job description

Indigeco is recruiting an EL1 Executive Officer for our Commonwealth Government client in Canberra. This contract will go till Feb 2027 at this stage. The role will provide high-level executive, secretariat and coordination support to senior executives and a review team, supporting meeting coordination, stakeholder engagement, workflow management, correspondence and governance activities.

ABOUT THE COMPANY

Our client is a Commonwealth Government department supporting important national policy, regulatory and review activities. This is an opportunity to contribute to a high-profile executive environment where discretion, judgement, organisation and strong stakeholder engagement are essential.

YOUR RESPONSIBILITIES

• Provide senior executive support, secretariat and coordination services to senior executives and review teams
• Manage executive workflow, correspondence, shared inboxes, information requests and action tracking
• Coordinate senior-level meetings, briefings, consultation activities, agendas, meeting packs and supporting documentation
• Track actions, decisions, deadlines, issues and follow-up activities to support effective delivery and governance
• Coordinate stakeholder engagement logistics including travel, venue arrangements, consultation schedules and records
• Maintain accurate records, registers, contact lists, filing systems and review documentation
• Exercise discretion, judgement and initiative when managing sensitive priorities and executive-facing material

YOUR REQUIREMENTS

• Current Baseline security clearance
• Experience providing senior executive support to Deputy Secretary-level executives or equivalent senior office holders
• Experience providing high-level secretariat, coordination or executive support in a Commonwealth Government environment
• Strong written and verbal communication skills, with the ability to prepare clear agendas, briefs, meeting papers, correspondence and records
• Strong organisational, workflow management and records management capability
• Ability to manage sensitive matters, competing priorities and senior stakeholder expectations with discretion and sound judgement
• Confidence using Microsoft Outlook, Teams, Word, Excel, SharePoint, OneNote, Planner and similar workflow or records management systems

YOUR PERKS

• Contract till Feb 2027 with potential extension
• Canberra based Commonwealth Government opportunity
• High-level EL1 executive support and secretariat role
• Work closely with senior executives and internal and external stakeholders
• Opportunity to support important review, governance and coordination outcomes