EL1 – Assistant Director Governance & Trilateral Secretariat

Australian Submarine Agency - AU Government; Canberra; On-site; AUD 124,000 - 140,000; Full time

Benefits offered by this job

Up to 15.4% Superannuation

Job summary

Australian Submarine Agency - AU Government in Canberra is seeking an Assistant Director Governance and Trilateral Secretariat to lead strategic coordination of trilateral governance meetings and to translate program information for diverse audiences. You will draft briefs and documents for senior leadership and provide expert secretariat services across the AUKUS Pillar I endeavour.

The role requires agile, collaborative leaders who can manage small teams, engage stakeholders, and adapt to

Qualifications

• Experience drafting briefs and providing secretariat or administration support for executive committees.
• Exceptional written communication, translating complex program information for diverse audiences.
• Attention to detail, sound judgment, and professional demeanour.
• Strong leadership with ability to develop and manage small teams.
• Strategic thinking with ability to develop plans and processes for high-tempo delivery.
• Proven stakeholder management with strong verbal and written communication.
• Flexible to occasional extended hours and international time zones.

Responsibilities

• Draft briefs, support secretariat duties, and manage executive-level committees.
• Coordinate trilateral governance meetings across Australia, UK, and US.
• Translate program and policy information for senior leadership.
• Prepare meeting papers and briefing materials for senior decision-makers.
• Provide expert secretariat services to enable timely governance outcomes.

Skills

Excellent written communication

Brief drafting & secretariat

Executive-level committees admin

Strategic thinking & planning

Stakeholder management

Leadership & team management

Job description

Australian Submarine Agency - AU Government – Canberra ACT

$124,393 - $140,315 a year

1d ago , from Australian Submarine Agency - AU Government

• $124,393 - $140,315 (+ up to 15.4% Superannuation)
• Canberra - ACT

The Role

The acquisition of conventionally-armed, nuclear-powered submarines is an historic and transformative endeavour for Australia. The whole-of-nation effort to safely and securely deliver the cutting edge nuclear-powered submarine program will transform Australia’s economic and national security landscape for decades to come.

The Assistant Director Governance and Trilateral Secretariat will drive effective coordination of trilateral governance meetings to enable critical senior executive decision-making. While encompassing key secretariat duties, this role is heavily focused on strategic coordination, translating programmatic and policy information for diverse audiences, and drafting briefs and other documents for senior leadership. The Assistant Director Governance and Trilateral Secretariat will work closely with stakeholders across the AUKUS Pillar I Endeavour to deliver expert secretariat services.

About our Team

The AUKUS Pillar I Portfolio Office (PfO) is an independent, trilateral organisation responsible for the delivery of portfolio controls, governance, and secretariat services. The PfO – comprised of Australian, UK, and U.S. personnel – is nation-agnostic, and focused on alignment, coordination and overseeing the delivery of key trilateral governance forums to enable senior decision-making across partner nations.

The PfO’s primary roles are the coordination of essential Pillar I portfolio controls functions, Pillar I governance and trilateral secretariat, and maintaining a single source of truth (the definitive trilateral repository of program artefacts and records). Our team engages with a diverse and broad range of Pillar I stakeholders, including but not limited to Phase Steering Groups, Integrated Project Teams, Program Delivery Offices, and Senior Leaders across partner nations.

Our Ideal Candidate

We are a dynamic organisation seeking employees who are agile, innovative and energised by high-paced work. We are seeking highly motivated and collaborative minded people who will have the opportunity to contribute to a once in a lifetime program.

Our ideal candidate should have the following skills and experience:

• Experience in drafting briefs, secretariat or administration work, including the management of executive-level committees.
• Exceptional written communication skills, with the proven ability to translate programmatic and policy information for diverse audiences and produce briefs, meeting papers, and other documents for senior leadership.
• A strong attention to detail, sound judgement and professionalism.
• A confident, collaborative leader who can effectively develop and manage small teams.
• The capacity to think strategically and develop plans and processes to support and enhance the delivery of quality outputs in a high tempo environment.
• Demonstrated effective stakeholder management, with well-developed verbal and written communication and negotiation skills.
• Possesses high-level organisational skills, self-motivation and initiative, and the ability to influence others to achieve outcomes and deliver organisational objectives.
• The flexibility and willingness to occasionally work non-standard or extended hours to support trilateral communications, briefings, and meetings across conflicting international time zones (Australia, the United Kingdom (UK), and the United States (U.S.).