Ed Support Level 1-Range 2 - Office Administration and Daily Coordination Support

Government schools; Shire of East Gippsland; Vor Ort; AUD 45.000 - 60.000; Vollzeit

Zusammenfassung

Newborough East Primary School is seeking an Educational Support role at Level 1-Range 2 to support daily coordination and office administration. You will manage attendance, payroll related tasks, and provide essential clerical support across school operations, ensuring accurate record keeping and smooth front-office functions.

The role involves coordination with school leadership, assisting with student welfare related duties, and supporting teachers and staff in delivering administrative tasks

Qualifikationen

• Demonstrated experience in a daily organisation/operation role.
• Proficiency with office systems: Microsoft Office, CASES21, Compass, EduPay.
• Advanced administrative and organisational skills with ability to work independently.
• Strong communication and interpersonal skills.

Aufgaben

• Work with school leadership to ensure smooth daily operations.
• Record staff absences and allocate daily replacement extras.
• Employ Casual Relief Teachers as required.
• Prepare School Local Payroll including timesheet documentation.
• Provide casual staff with OHS induction and maintain resources to support CRTs and ES in their role.
• Maintain up-to-date database of Casual Relief Teachers and accurate records of extras and replacements.

Kenntnisse

Daily organisation

Office systems proficiency

Independent working

Communication skills

Professional growth

Tools

Microsoft Office

CASES21

Compass

EduPay

Jobbeschreibung

Ed Support Level 1-Range 2 - Office Administration and Daily Coordination Support

Newborough East Primary School is a learning community where we work together to make a life, a living and a difference.

Newborough East Primary School values Respect for Self, Others, Learning and Community

Newborough East Primary School presently has an enrolment of300students. The attractive 6.2-hectare site has extensive and spacious playing areas coupled with modern, refurbished classrooms. On the site are 15 classrooms, a Gymnasium, Library, Art Room and a fully equipped canteen.

We service a combination of well-established and recently developed residential areas and buses are available for students from out-lying areas. In close proximity are Lowanna Secondary College, Moe Indoor Recreation Centre, an all-weather athletics track, soccer grounds, tennis courts and sporting ovals.

At Newborough East Primary School, we work cooperatively and collaboratively to ensure that the school operates effectively and that our policies and programs are relevant and effective. Great emphasis is placed on the development of literate and numerate children who have a real joy of learning.In striving for continuous improvement, Newborough East Primary School is committed to maximising the educational opportunities for all students, with staff professional development playing a vital role in achieving this.

The school has a strong emphasis on Student Welfare employing a Primary Welfare Officer five days per week. Children with special needs are catered for with a variety of support programs. Strong links have been made with outside agencies and school support staff.

Curriculum is structured to ensure that every child has access to quality Literacy and Numeracy programs. Specialist programs in Visual Arts, STEM and Physical Education provide all children with outstanding opportunities to discover develop and expand their interests and skills. In addition to these programs the school promotes a variety of invaluable programs including Social Skills, camps, swimming, transition and many extracurricular lunchtime activities.

The school motto `Forward Bound` encapsulates the objectives of our school. As the school community grows, we will continue to implement changes identified by our new Strategic Plan, while we endeavour to retain our unique, supportive and stimulating environment.

Location Profile

Newborough East Primary School is a learning community where we work together to make a life, a living and a difference.

Newborough East Primary School values Respect for Self, Others, Learning and Community

Newborough East Primary School presently has an enrolment of300students. The attractive 6.2-hectare site has extensive and spacious playing areas coupled with modern, refurbished classrooms. On the site are 15 classrooms, a Gymnasium, Library, Art Room and a fully equipped canteen.

We service a combination of well-established and recently developed residential areas and buses are available for students from out-lying areas. In close proximity are Lowanna Secondary College, Moe Indoor Recreation Centre, an all-weather athletics track, soccer grounds, tennis courts and sporting ovals.

At Newborough East Primary School, we work cooperatively and collaboratively to ensure that the school operates effectively and that our policies and programs are relevant and effective. Great emphasis is placed on the development of literate and numerate children who have a real joy of learning.In striving for continuous improvement, Newborough East Primary School is committed to maximising the educational opportunities for all students, with staff professional development playing a vital role in achieving this.

The school has a strong emphasis on Student Welfare employing a Primary Welfare Officer five days per week. Children with special needs are catered for with a variety of support programs. Strong links have been made with outside agencies and school support staff.

Curriculum is structured to ensure that every child has access to quality Literacy and Numeracy programs. Specialist programs in Visual Arts, STEM and Physical Education provide all children with outstanding opportunities to discover develop and expand their interests and skills. In addition to these programs the school promotes a variety of invaluable programs including Social Skills, camps, swimming, transition and many extracurricular lunchtime activities.

The school motto `Forward Bound` encapsulates the objectives of our school. As the school community grows, we will continue to implement changes identified by our new Strategic Plan, while we endeavour to retain our unique, supportive and stimulating environment.

Selection Criteria

SC1Demonstrated experience and skills in a Daily Organisation/Operation role.

SC2Proficiency in the use of office systems relevant to the role, Microsoft Office suite, CASES21, Compass and EduPay.

SC3Advanced level of administrative and organisational skills with the ability to work independently as well as part of a team.

SC4Highly developed communication and interpersonal skills.

SC5A demonstrated commitment to professional growth and learning.

Role

Additional Holiday attendance is not required for this position.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

Daily Coordination Support

• To work with school leadership to ensure smooth daily operations.
• To accurately record staff absences and allocate daily replacement extras.
• To employ Casual Relief Teachers as required.
• Prepare School Local Payroll including timesheet documentation and data entry.
• Provide casual staff with OHS induction and maintain resources to support CRTs and ES in their role (eg Casual Staff induction handbook).
• To keep an up to date database of Casual Relief Teachers and an accurate record of extras and replacements taken by teachers on a daily basis.
• To ensure documentation is maintained at the highest level.
• To ensure confidentiality regarding staffing information.

Office Administration

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, greeting visitors, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Update school calendar, including Principal and Assistant Principal appointments.
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
• Maintain and update office records, enrolment data, diary records, and basic written records.
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. letters, newsletters, compass and Facebook notifications).
• Supports financial and budgetary processes and utilises standard software.
• Source basic data or information from given sources to support school administrative functions, (e.g. books, reports, manuals, catalogues, tables, forms, etc).
• Liaise with school staff in regard to support requirements.
• Supports the first aid facilities, updating of medical records and assists in delivering first aid to students.
• To perform other administrative duties as directed by the Principal, Assistant Principals or Business Manager
• Provide required level of administrative support for school events, functions and projects.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

• All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx