Executive Assistant

UBS; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

A leading global wealth manager seeks an experienced Executive Assistant in Sydney to support the Head of Asset Management for Australia & New Zealand. The role involves managing schedules, coordinating communications, and providing high-level administrative support. Ideal candidates are detail-oriented multitaskers with strong organizational skills and proficiency in Microsoft Office. Join a dynamic team that values flexibility and collaboration to achieve business objectives.

Qualifications

• Successful Executive Assistant experience required.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage calendars, travel, and client meetings.
• Provide administrative support including invoice administration.
• Coordinate production of presentation materials.

Skills

Attention to Detail

Communication

Multitasking

Organizational Skills

Flexibility

Tools

Microsoft Office

PowerPoint

Job description

Job Reference #
316152BR

Job Type
Full Time

Your role
Are you detail-oriented multitasker? Do you know how to make sure things run smoothly? Are you always one step ahead in knowing what comes next?

We are seeking an experienced Executive Assistant to provide high level support to the Head Asset Management Australia & New Zealand, based in Sydney. You should be a self-motivated individual who takes initiative and enjoys working in a high-performance environment with a desire to proactively contribute to the business objectives.

We’re looking for an Executive Assistant to:

• manage calendars including conference calls, travel, and client meetings
• assist with incoming and outgoing communications and coordination of department meetings in Australia and with offshore colleagues
• coordinate the production of presentation books and reports, meeting prep packets and ad hoc client material
• provide administrative and organisational support including invoice & expense administration
• assist with staff engagement initiatives
  
  

Your team
You’ll be working in the Asset Management team in Sydney and play a key part in representing the business when dealing with internal and external parties. As an ambassador for the brand, you will be intuitive to the needs of clients and the team and provide seamless support across a variety of situations.

Your expertise

• successful Executive Assistant experience, Asset Management experience beneficial although not essential
• proficient in Microsoft Office and (Outlook, TEAMS, Word, PowerPoint, Excel)
• confident in creating sophisticated PowerPoint Presentations for clients
• resilient with the ability to prioritise and work under pressure with tight deadlines
• keen attention to detail, organised and able to seamlessly multitask
• proven written and verbal communication skills
• comfortable interacting with colleagues at all levels
• flexible, adaptable, can-do attitude
• able to work flexible hours, when needed
  
  

About Us
UBS is the world’s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?

How We Hire

We may request you to complete one or more assessments during the application process. Learn more

Join us
At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?

Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce